BP 3rd Party Laboratory Audit

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Section 1: HSSE

• Are you as a visitor informed about safety procedures?

  Yes

  No

  N/A

• Are there documented HSE procedures in place?

  Yes

  No

  N/A

• Are all visitors to the laboratory required to wear PPE when entering the laboratory?

  Yes

  No

  N/A

• Are all staff given appropriate HSE training as part of their induction process?

  Yes

  No

  N/A

• Is the EU working time directive or equivalent being followed?

  Yes

  No

  N/A

• Are PPE requirements for the laboratory adequate?

  Yes

  No

  N/A

• Is there a working emergency shower and eye wash station in the laboratory?

  Yes

  No

  N/A

• Are there MSDS readily available to any staff that may come into contact with hazardous material?

  Yes

  No

  N/A

• Are there records pertaining to: a) Assessment of health risks? b) Maintenance, inspection and testing of engineering controls? c) Personal exposure monitoring data? d) Hearing conservation activities? e) Health surveillance (including) audiometric?

  Yes

  No

  N/A

• Does the laboratory have adequate fume extraction?

  Yes

  No

  N/A

• Is the climate in the laboratory adequately controlled?

  Yes

  No

  N/A

• Are flammable solvents adequately stored and kept well away from naked flames?

  Yes

  No

  N/A

• Are adequate provisions in place for dispensing used solvents?

  Yes

  No

  N/A

• Are there serviced and checked fire extinguishers in place?

  Yes

  No

  N/A

• Are smoke/fire alarms fitted in the laboratory?

  Yes

  No

  N/A

• Is there a system for investigating and following up HSE incidents in the laboratory?

  Yes

  No

  N/A

• Is there an emergency site plan?

  Yes

  No

  N/A

• Are emergency drills carried out on a regular basis?

  Yes

  No

  N/A

• Is waste segregation practiced?

  Yes

  No

  N/A

Section 2: Quality Assurance System

• Does the laboratory have a documented quality system in place?

  Yes

  No

  N/A

• Is the quality system kept in accordance with a recognised industry standard?

  Yes

  No

  N/A

• Is the laboratory accredited and regularly audited by a recognised body?

  Yes

  No

  N/A

• Are staff familiar with the quality statement and their role within the system?

  Yes

  No

  N/A

• Is there a quality manual in place?

  Yes

  No

  N/A

• Does the laboratory have documented quality assurance and work procedures in place?

  Yes

  No

  N/A

• Is a copy of the Accreditation available for viewing?

  Yes

  No

  N/A

• Do the procedures deal with all aspects of laboratory operations?

  Yes

  No

  N/A

• Is there an organisation chart available for review?

  Yes

  No

  N/A

• Does the quality manual contain a quality policy statement?

  Yes

  No

  N/A

• Are the quality procedures reviewed on a regular basis?

  Yes

  No

  N/A

• Are there regular management reviews undertaken?

  Yes

  No

  N/A

• Are the tests normally requested by BP part of the laboratory's accreditation program?

  Yes

  No

  N/A

• Is there a document control program in place and is it effective?

  Yes

  No

  N/A

• Are customer complaints handled in accordance with a documented procedure and is corrective action taken effective?

  Yes

  No

  N/A

• Is customer feedback recorded and analysed?

  Yes

  No

  N/A

• Is the laboratory part of an inter-laboratory testing scheme?

  Yes

  No

  N/A

Section 3: Laboratory Equipment - Maintenance and Calibration

• Are detailed calibration records available for review?

  Yes

  No

  N/A

• Is there a calibration program in place and is it adhered to?

  Yes

  No

  N/A

• Are any standards used traceable to National standards?

  Yes

  No

  N/A

• Are calibration checks done in accordance with the test methods in use?

  Yes

  No

  N/A

• Are daily calibration checks recorded?

  Yes

  No

  N/A

• Does equipment carry calibration/verification stickers or notices?

  Yes

  No

  N/A

• When calibration of instruments is outsourced, is the service provider assessed before use?

  Yes

  No

  N/A

• Are there equipment maintenance records available for review?

  Yes

  No

  N/A

• Are the instruments maintained and serviced in accordance with test method and manufacturers requirements?

  Yes

  No

  N/A

• Are up to date maintenance, calibration and operating procedures available to the laboratory staff using the instrument?

  Yes

  No

  N/A

• Is there a procedure in place for purchase of chemicals and standards?

  Yes

  No

  N/A

• Is all software used on the instruments suitable and subject to adequate checks before use?.

  Yes

  No

  N/A

• Are there control charts in place for all tests and are these reviewed regularly?

  Yes

  No

  N/A

• Are in-house methods used? And if so, have they been validated?

  Yes

  No

  N/A

• When deviations to standard procedures have been taken, are they agreed beforehand with the customer?

  Yes

  No

  N/A

• Did the laboratory equipment appear to be in good condition and well maintained?

  Yes

  No

  N/A

• Where testing is required to be corrected to standard barometric pressure, is there a standard barometer available to enable this to be done?

  Yes

  No

  N/A

Section 4: Nomination Review, Sample Management and Certification

• Is there a nomination review procedure in place?

  Yes

  No

  N/A

• Are all requests for testing reviewed in accordance with the documented procedure?

  Yes

  No

  N/A

• Is there evidence of who reviewed the nomination before undertaking the work?

  Yes

  No

  N/A

• Are changes to contracts and nominations identified and transferred well within the business?

  Yes

  No

  N/A

• Are samples given a unique number for traceability?

  Yes

  No

  N/A

• Are the samples adequately labelled?

  Yes

  No

  N/A

• If the laboratory uses a data management system or LIMS type of application, are there sufficient back ups in place in case of software failure?

  Yes

  No

  N/A

• Is all paperwork related to a job order stored in a satisfactory manner and easily retrievable?

  Yes

  No

  N/A

• Is it clear which laboratory technician performed the test from a review of the worksheet and raw data?

  Yes

  No

  N/A

• Is there evidence of review of the results by supervisory staff or management prior to being issued to the clients?

  Yes

  No

  N/A

• Is there a certificate of approval in place and is it being followed?

  Yes

  No

  N/A

• Is there a sample management procedure in place and is it being followed?

  Yes

  No

  N/A

• Are the sample storage procedures adequate for the type of samples tested?

  Yes

  No

  N/A

• If testing is performed at another laboratory, are there adequate procedures in place to ensure that the required testing is performed to a sufficient standard?

  Yes

  No

  N/A

• When testing is performed for clients who have regular requests, are their instructions controlled and readily accessible by all laboratory staff?

  Yes

  No

  N/A

• Does the laboratory procure materials and services in accordance with their own quality manual?

  Yes

  No

  N/A

Section 5: Method Adherence and Staff Training

• Is there a documented training program in place?

  Yes

  No

  N/A

• Are adequate training records of all laboratory staff held locally?

  Yes

  No

  N/A

• Do the training records reflect the testing currently performed by the laboratory technicians?

  Yes

  No

  N/A

• Are the training records signed off my a more senior member of staff?

  Yes

  No

  N/A

• Is there evidence that the staff training is reviewed at regular intervals?

  Yes

  No

  N/A

• Are there procedures in place to ensure that any new tests set up are being performed accurately before issuing results to customers?

  Yes

  No

  N/A

• Do all new employees and contractors receive induction training?

  Yes

  No

  N/A

• Wa any evidence found for non adherence to standard test procedures?

  Yes

  No

  N/A

• Were the test methods in use, current, correct and unchanged?

  Yes

  No

  N/A

• Were the test methods in use, National standards, IP, EN, ASTM, ISO?

  Yes

  No

  N/A

• Is there a procedure for identifying and removing obsolete test methods from the laboratory?

  Yes

  No

  N/A

Section 6: Staff Planning and Coverage

• Is there a clear defined staff structure at the laboratory?

  Yes

  No

  N/A

• Is there sufficient staff available to cover existing business?

  Yes

  No

  N/A

• Is there sufficient provision for conducting urgent analysis out of normal office hours?

  Yes

  No

  N/A

• Is there an alternative laboratory available should any of the instruments fail at short notice?

  Yes

  No

  N/A

• Are there supervisory staff available to counter check results prior to being released to customers at any time?

  Yes

  No

  N/A

• Does the current staff structure and set up meet with BP's current business requirements?

  Yes

  No

  N/A

Section 7: Laboratory Capabilities

• Is the laboratory fully set up to perform full specification gasoline testing?

  Yes

  No

  N/A

• Is the laboratory fully set up to perform full specification diesel testing?

  Yes

  No

  N/A

• Is the laboratory fully set up to perform full specification gas oil testing?

  Yes

  No

  N/A

• Is the laboratory fully set up to perform full specification fuel oil testing?

  Yes

  No

  N/A

• Is the laboratory fully set up to perform full specification jet fuel testing?

  Yes

  No

  N/A

• Is the laboratory fully set up to perform full specification naphtha testing?

  Yes

  No

  N/A

• Is the laboratory fully set up to perform full specification LPG testing?

  Yes

  No

  N/A

• Do the current laboratory capabilities meet with BP's current business requirements?

  Yes

  No

  N/A

• Is there a commitment and ability by the laboratory management to expand the laboratory capabilities where necessary?

  Yes

  No

  N/A

Section 8: Facilities and Operation

• Is other laboratory located near the port/terminal?

  Yes

  No

  N/A

• Is the laboratory well served by Internet and phone communications?

  Yes

  No

  N/A

• Do reporting times for the laboratory seem adequate?

  Yes

  No

  N/A

• Is communication between the laboratory and client (direct and indirect) effective and reliable?

  Yes

  No

  N/A

• Is access to the laboratory adequately controlled?

  Yes

  No

  N/A

• Does the locally associated inspection office have a quality control program in place, to a recognised International standard?

  Yes

  No

  N/A

• Prior to the start of a job, is the laboratory given a copy of all relevant instructions for quality and quantity information?

  Yes

  No

  N/A

• Does the office complete the input data into GCAS?

  Yes

  No

  N/A

• Is the laboratory report completed and despatched in a timely manner?

  Yes

  No

  N/A

• Is there a formalised route for communicating product quality and quantity issues to the client (both within and out of office hours)?

  Yes

  No

  N/A

• Is there sufficient room on site for laboratory expansion where necessary?

  Yes

  No

  N/A

Section 9: Other Comments, Information or Observations

• Comments, Information, Observations

• For BP Cargo Assurance

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