RIICS Field Audit

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Section 1: HSSE

• Are safety rules applied within the inspection area?

  Yes

  No

  N/A

• Were samples transported in a safe manner?

  Yes

  No

  N/A

• Did the inspector show safety awareness?

  Yes

  No

  N/A

• Did the inspector wear a hydrogen sulphide monitor?

  Yes

  No

  N/A

• Did the inspector comply with contractor entry regulations for the site?

  Yes

  No

  N/A

• Did the inspector comply with speed limits and limitations on the use of mobile phones and other electrical equipment?

  Yes

  No

  N/A

• During the inspection, did the inspector intend to use grounding wire for gauging equipment?

  Yes

  No

  N/A

• Did the inspector observe good housekeeping rules?

  Yes

  No

  N/A

• Did the inspector observe and report potentially hazardous operations?

  Yes

  No

  N/A

• Did the PPE as worn by the inspector conform to the minimum requirements appropriate to task?

  Yes

  No

  N/A

• Are inspection staff given both facility and task specific HSE training?

  Yes

  No

  N/A

• Was the inspector able to carry the required equipment without compromising safety from potential slips, trips and falls?

  Yes

  No

  N/A

Section 2: Communications and Planning

• Was a pre inspection meeting carried out with relevant ship and shore personnel in attendance? Was the quantity and quality of the cargo to be transferred agreed upon?

  Yes

  No

  N/A

• Did the meeting discuss potential hazards, safety, communications, activities etc.?

  Yes

  No

  N/A

• Did the inspector discuss the following: a) number of tanks and quantity of cargo to be transferred between each? b) previous cargoes and quality thereof? c) the current voyage and possible in transit movement of cargo? d) proposed loading and discharge rates? e) tank coatings, heating coils, tank and pipeline preparation? f) ballasting? g) cargo segregation? g) proposed cargo plan?

  Yes

  No

  N/A

• Were signed and stamped copies of relevant documents exchanged between the inspector and ship/shore personnel?

  Yes

  No

  N/A

• Did the inspector discuss BP requirements with ships staff?

  Yes

  No

  N/A

Section 3: Facilities and Operation

• Does the inspection office have any sort of traceability with respect to field equipment proving and maintenance?

  Yes

  No

  N/A

• Are the periods of calibration for all measurement equipment compatible with: a) National Standards? b) BP Measurement Standards?

  Yes

  No

  N/A

• Did the inspector arrive in good time so as to prevent delays in either ship or shore operations?

  Yes

  No

  N/A

• Has the inspection company been accredited against an internationally recognised standard?

  Yes

  No

  N/A

• Prior to the start of an inspection event is the inspector given a copy of all relevant instructions for quality and quantity information?

  Yes

  No

  N/A

• Does the office complete the input data into GCAS?

  Yes

  No

  N/A

• Is the inspection report completed and despatched in a timely manner?

  Yes

  No

  N/A

• Is there a formalised route for communicating product quantity and quality issues to the client (both within and outside of office hours)?

  Yes

  No

  N/A

• Are communications between the inspection office and client (direct or indirect) effective and reliable?

  Yes

  No

  N/A

Section 4: Training

• Have all inspectors had IFIA training?

  Yes

  No

  N/A

• Is there an appointed training supervisor and/or identified trainer(s)?

  Yes

  No

  N/A

• Are there written training records for each staff member, identifying the required training needs?

  Yes

  No

  N/A

• Do staff attend external industry seminars, workshops etc.?

  Yes

  No

  N/A

• Did the inspector demonstrate a knowledge in industry and BP standards?

  Yes

  No

  N/A

Section 5: Sampling

• Is the type of sampling equipment, used by the inspector, acceptable?

  Yes

  No

  N/A

• Were the sampling procedures witnessed, suitable for the sampling required?

  Yes

  No

  N/A

• Does the sampling technique ensure that there is no change of quality of the sample for the proposed testing?

  Yes

  No

  N/A

• Were all samples drawn, adequately labelled?

  Yes

  No

  N/A

• Did the inspector use his own sampling equipment?

  Yes

  No

  N/A

• For sensitive cargoes, was sampling compliant with RIICS Annex C?

  Yes

  No

  N/A

• If a shipboard sampler was used, did the inspector discuss individual line flow rates, maximum expected rate, minimum rate and was there relevant information exchange to enable proper monitoring?

  Yes

  No

  N/A

• Did the inspector check that the sample receiver was clean and dry? Was the container sealed to prevent tampering?

  Yes

  No

  N/A

• Was the sample receiver installed so as to minimise the effect of climatic conditions on the sample?

  Yes

  No

  N/A

• Was the sampler set up in flow proportional mode?

  Yes

  No

  N/A

• Once functioning, was the sampler extracting sample only when there was flow?

  Yes

  No

  N/A

• Did the inspector witness the input of the grab size, batch size and sample receipt size?

  Yes

  No

  N/A

• If the performance factor was outside the permitted range, was a letter of protest issued and were the inspectors principals informed?

  Yes

  No

  N/A

Section 6: Metering

• If meters were used did the inspector obtain opening and closing readings from either the meter head or the flow computer output?

  Yes

  No

  N/A

• Did the inspector ask for copies of meter tickets and relevant meter proving reports?

  Yes

  No

  N/A

• Did the inspector ask for copies of calibration certificates for PD meters?

  Yes

  No

  N/A

• Were meter factors established?

  Yes

  No

  N/A

• Was the proving checked?

  Yes

  No

  N/A

• Were metered quantities compared to shore tank delivery?

  Yes

  No

  N/A

Section 7: Cargo Measurement - Shore

• Do the inspectors oil level measurement procedures comply with RIICS?

  Yes

  No

  N/A

• If site equipment was used, did the inspector check the accuracy of 3rd party equipment?

  Yes

  No

  N/A

• Did the inspector coordinate and record line displacement/ line verification?

  Yes

  No

  N/A

• When gauging for light products, did the inspector use petroleum finding paste?

  Yes

  No

  N/A

• When gauging for water, did the inspector use water finding paste?

  Yes

  No

  N/A

• Did the inspector note the tank number, date and time of gauging?

  Yes

  No

  N/A

• Did the inspector note the overall reference height?

  Yes

  No

  N/A

• Did the inspector note the manual and auto oil level?

  Yes

  No

  N/A

• Did the inspector note the manual and auto oil temperature?

  Yes

  No

  N/A

• Did the inspector note the oil/water interface?

  Yes

  No

  N/A

• Did the inspector record temperatures from multiple levels?

  Yes

  No

  N/A

• Was the inspector allowed to perform manual tank measurements? if not was a protest issued?

  Yes

  No

  N/A

• Did the inspector check that the floating roofs were not in the critical zone during custody transfer?

  Yes

  No

  N/A

• Where manual gauges are not permitted, did the inspector verify the correct functioning of the automatic equipment?

  Yes

  No

  N/A

• Was the inspector allowed a copy of automatic tank gauges and/or metering reports? If not was a letter of protest issued?

  Yes

  No

  N/A

• Was the inspector allowed to view or copy relevant terminal automatic measurement equipment verification documentation?

  Yes

  No

  N/A

• Did the inspector ensure that the gauge hatch was closed after use?

  Yes

  No

  N/A

Section 8: Cargo Measurement - Ship

• Did the inspector use his own temperature measuring equipment?

  Yes

  No

  N/A

• If vessel equipment was used for measuring temperature, did the inspector check the accuracy of the equipment?

  Yes

  No

  N/A

• Do the inspectors oil temperature measurement procedures comply with RIICS?

  Yes

  No

  N/A

• Did the inspector record temperatures at multiple levels?

  Yes

  No

  N/A

• Did the inspector obtain pipe line volumes from either the vessels calibrations documentation or from ships drawings?

  Yes

  No

  N/A

• Did the inspector read the draft or view gauges to determine trim and list? Was this data recorded?

  Yes

  No

  N/A

• Did the inspector gauge each cargo tank for the following: a) oil level? b) oil temperature? c) free water/oil interface? d) reference height?

  Yes

  No

  N/A

• Did the inspector ensure that vessels tanks, lines and pumps were properly cleaned so as to carry the designated cargo?

  Yes

  No

  N/A

• Did the inspector carry out a bunker survey?

  Yes

  No

  N/A

• Were sea valves and overboard valves sealed as necessary? Did the inspector ensure that spool pieces between the cargo system and the ballast or engine room stripping system were removed, if installed?

  Safe

  At Risk

  N/A

• Where significant levels of ROB/OBQ residues were detected, were samples drawn?

  Yes

  No

  N/A

• Where significant depths of free water were determined in cargo tanks, were free water samples drawn?

  Yes

  No

  N/A

• Were additional samples of dock water and ballast water drawn?

  Yes

  No

  N/A

• Were the cargo measurements made in good time without creating a delay to cargo operations?

  Yes

  No

  N/A

• Did the inspector gauge the vessel from the aft most gauge points for ROB/OBQ?

  Yes

  No

  N/A

• Did the inspector obtain wedge information?

  Yes

  No

  N/A

Section 9: Calculations

• If the cargo inspector uses a computer or programmable calculator, is there traceability through area office and head office to show that the routines comply with ASTM D1250?

  Yes

  No

  N/A

• Is the information gathered from the inspection used to calculate a quantity of oil or oil residue in each tank Individually?

  Yes

  No

  N/A

• After quantity calculations were completed, were the results compared with other voyage documentation to ensure consistency of data/calculation and/or loss?

  Yes

  No

  N/A

• Did the inspector calculate a VEF and use to compare ship and shore figures?

  Yes

  No

  N/A

• Were the calculations made in a timely manner?

  Yes

  No

  N/A

• Did the inspector manually calculate the transferred quantity to verify the terminal calculation?

  Yes

  No

  N/A

• Did the inspector use manual calibration tables for the vessel?

  Yes

  No

  N/A

• If the corrected ship/shore difference or shore/shore difference exceeded 0.25%, or the in transit difference exceeded 0.10%, did the inspector initiate any of the following: a) checking calculations? b) checking measurements? c) issue letter of protest? d) inform BP?

  Yes

  No

  N/A

Other Comments and Information

• Other Comments, information and observations

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