BTP Premises Fire Risk Assessment

• Premises Fire Risk Assessment

• Location

• Date

  Date

• Premises Responsible Person

• Name of Premises

• Address

• Postcode

• Telephone Number

• Name of Assessor

• Date of Assessment

  Date

• Date of Review

  Date

Building

• Property Use

• Number of floors

• Number of floors below ground

• Approximate area of building footprint (Sq Metre)

• Age of building

• Brief details of construction

Occupancy

• Predominant occupancy type

  Atypically mobile for this type of occupancy

  Average mobility for this type of property

  Untypically vulnerable for this type of occupancy

• Sole supplier in UK<br>Providing high value or unique service or products.

  Yes

  No

• Please give brief details

• Exceptional Value:<br>Value of rebuild and restock

  Yes

  No

• Please give brief details.

• Corporate Risk:<br>Building of importance

  Yes

  No

• Please give brief details.

• Property Loss:<br>Estimate the extent of fire and smoke damage arising from an uncontrolled fire

  Confined to room or compartment of origin

  Confined to the floor of origin

  Confined to the building of origin

• Estimate damage within 50 sq metres

• Damage beyond building of origin (Sq Metres)

  Less than 500

  500 to 999

  1000 to 9999

  10000 to 100000

  Over 100000

• Other relevant information

• Insert a plan of the building here

• Image of building plan

  Media

• 1.1 Are there any highly flammable substances in the premises. e.g Paints, thinners, flammable gases, flammable plastics, rubber, foams, polystyrene or polyethylene?

  Yes

  No

• 1.2 Control Measures
  
  Replace substances with safer alternatives
  Remove or significantly reduce any flammable substances
  Store in fire resistant storage containers
  Remove from sources of heat/ignition
  Keep only minimum quantity
  Close all containers when not in use

• Other controls identified

• 1.3 Are flammable liquids or gases used in stored areas without adequate ventilation?

  Yes

  No

• 1.4 Control Measures
  
  Improve ventilation

• Other controls identified

• 1.5 Are there quantities of combustible material stored, on display, or used in the premises? E.g. Paper, cardboard, packaging fabrics or wood.

  Yes

  No

• 1.6 Control Measures
  
  Replace stocks of combustibles with non-combustibles
  Reduce stocks of readily combustible materials to a minimum
  Separate materials from sources of heat

• Other controls identified

• 1.7 Are quantities of combustible waste allowed to accumulate in the premises such as paper, cardboard?

  Yes

  No

• 1.8 Control Measures
  
  Improve arrangements for the disposal of waste and rubbish
  Improve general housekeeping measures
  Ensure staff are aware of the standard of housekeeping required
  Give specific additional training to the staff responsible

• Other controls identified

• 1.9 Does the premises contain foam filled furniture which is not combustion modified (see label) or is worn to the point that it exposes the foam interior?

  Yes

  No

• 1.10 Control Measures
  
  Replace or repair

• Other controls identified

• 1.11 Are areas of wall or ceilings covered with combustible linings? Such as carpet tiles, polystyrene tiles. Do notice boards have large amounts of loose paper on them?

  Yes

  No

• 1.12 Control Measures
  
  Remove
  Reduce
  Treat with fire resisting solution
  Cover
  Replace large notice boards with smaller ones

• Other controls identified

• 1.13 Are combustible seasonal or promotional decorations, artificial foliage or plants used to decorate the premises?

  Yes

  No

• 1.14 Control Measures
  
  Remove
  Treat with fire resisting solution
  Introduce real plants
  Replace with non-combustible plants

• Other controls identified

• 1.15 Are there additional sources of oxygen stored or used, such as oxidising chemicals, oxygen cylinders or piped systems?

  Yes

  No

• 1.16 Control Measures
  
  Move oxidising material away from any heat or flammable materials
  Control use and storage of oxygen and chemicals
  Remove sources of ignition

• Other controls identified

• Significant findings from Section 1

• 2.1 Are there work activities that involve hot work processes such as welding or flame cutting, hot surfaces or sparks? Are hazards introduced by outside contractors and building works?

  Yes

  No

• 2.2 Control Measures
  
  Replace with cold work systems
  Implement hot work permit system
  Minimise the amount of combustible materials in the work area
  Eliminate hot surfaces/ sparks
  Arrange so that hot metal and sparks are safely contained
  Ensure satisfactory control over works carried out by contractors
  Impose fire safety conditions on external contractors
  

• Other control measures

• 2.3 Does the work activity involve processes such as incinerating or cooking?

  Yes

  No

• 2.4 Control Measures
  
  Ensure cookers, incinerators etc. are used in accordance with the manufacturers instructions
  Ensure they are cleaned regularly including surfaces, ducts or flues
  Ensure food cooking is not left unattended
  Give additional specific training to staff responsible
  

• Other control measures

• 2.5 Are heating appliances portable or of a radiant type?

  Yes

  No

• 2.6 Control Measures
  
  Replace equipment with fixed radiators
  Ensure gas or oil burning equipment is used in accordance with manufacturers instructions
  Ensure that all heaters are adequately guarded
  Ensure all heaters are stable and void of flammable materials
  

• Other control measures

• 2.7 Is smoking permitted?

  Yes

  No

• 2.8 Control Measures
  
  Ensure the smoking policy provides for a safe smoking area and prohibition elsewhere.
  Ensure suitable arrangements for informing visitors
  Enforce prohibition of matches and lighters in high risk areas
  

• Other control measures

• 2.9 Are light fittings near combustible materials?

  Yes

  No

• 2.10 Control Measures
  
  Remove combustible materials
  Replace tungsten/halogen bulbs with fluorescent tubes in real where there is a possibility that combustible material may be ignited

• Other control measures

• 2.11 Is electrical equipment/wiring faulty, damaged or not used in accordance with the manufacturers instructions?

  Yes

  No

• 2.12 Control Measures
  
  Repair or replace faulty or damaged equipment
  Portable I got carried out
  Fixed installations inspected and tested as per schedule
  Suitable policy regarding the use of personal electrical appliances
  Ensure all fuses are correctly rate

• Other control measures

• 2.13 Are inspection lamps or extension cords used?

  Yes

  No

• 2.14 Control Measures
  
  Ensure extension cords are fully uncoiled
  Limit use of extension cords and adaptors
  Ensure extension cords are not overloaded
  Suitable guards are covering inspection lamps
  Ensure flexible power cords are kept as short as possible and safely routed

• Other control measures

• 2.15 Is arson a potential problem?

  Yes

  No

• 2.16 Control Measures
  
  Improve security measures e.g. Lighting, cameras
  Remove combustible storage/waste bins from the building perimeter
  Ensure combustible storage is contained with secure lid

• Other control measures

• 2.17 Is lightning a potential problem?

  Yes

  No

• 2.18 Control Measures
  
  Install lightning protection system
  Extend fire detection system to cover roof void
  Incorporate measures in your emergency plan
  Is there an adequate maintenance schedule in place

• Other control measures

• Note any significant findings from Section 2.

• 3.1 Are there any groups of people at increased risk from fire i.e. Work in remote areas, lone working and sleeping?

  Yes

  No

• 3.2 Control Measures
  
  Can they be relocated
  Improve the means for warning about fire i.e. Alarm and detection systems
  Improve the means of escape

• Other control measures

• 3.3 Are there any people present who may be unable to react quickly to a fire due to safety critical work process?

  Yes

  No

• 3.4 Control Measures
  
  Introduce appropriate close down procedures
  Improve means of warning/means of escape

• Other control measures

• 3.5 The event of a fire are there people present whose disabilities would put them at a disadvantage when required to evacuate in an emergency?

  Yes

  No

• 3.6!Control Measures
  
  Incorporate measures in your Emergency Evacuation Plan
  Provide additional specialist equipment
  If staff are required to assist in an evacuation ensure sufficient numbers and appropriate training
  Provide safe refuge

• Other control measures

• 3.7 Are visitors or members of the public likely to be unfamiliar with the escape routes?

  Yes

  No

• 3.8Control Measures
  
  Ensure employees are adequately trained to assist with evacuation
  Improve signage

• Other control measures

• 3.9 Are builders, contractors or maintenance workers temporarily on site?

  Yes

  No

• 3.10 Control Measures
  
  Ensure they are aware of the fire safety arrangements and emergency plan

• Other control measures

• Note any significant findings from section 3.

• 4.1 In the event of a fire can everyone safely escape from the premises?

  Yes

  No

• 4.2 Control Measures
  
  Ensure existing exit routes and exits are available and unobstructed
  Suitable adequate, clearly visible fire direction signs
  Improve fire alarm/detection systems
  Provide additional outed and exits
  Provide training for safe evacuation
  Secure reasonable attaché nets for disabled occupants
  Implement routine checks

• Other control measures

• 4.3 In the event of a fire can everyone turn their back on the fire and evacuate to a place of safety?

  Yes

  No

• 4.4 Control Measures
  
  Provide additional escape routes
  Provide and maintain protected routes
  Provide compensating features i.e. Smoke detection, engineer solution

• Other control measures

• 4.5 Do doors on the escape routes, where necessary, open in the direction of travel?

  Yes

  No

• 4.6 Control Measures
  
  Reduce number of people using exit to less than 60 people
  Re-hang in direction of travel

• Other control measures

• 4.7 Are door fastenings on exit routes and final exits easily operable?

  Yes

  No

• 4.8 Control Measures
  
  Replace with a more suitable fastening
  Provide notices giving information on how to operate doors
  Inning on operating techniques

• Other control measures

• 4.9 Are any fire resisting doors a poor fit or requiring figment or attention to a self closing mechanism, and is the intumescent strip/smoke seal in good order?

  Yes

  No

• 4.10 Control Measures
  
  Fit self closers
  Ensure doors fit correctly
  Implement routine checks on the door operation and maintain as required
  Check intumescent strip for wear/damage

• Other control measures

• 4.11 Are any fire resisting doors wedged or propped open?

  Yes

  No

• 4.12 Control Measures
  
  Fit automatic door closers
  Ensure employees are aware of the fire safety procedures

• Other control measures

• 4.13 Are all exit routes and exits adequately illuminated?

  Yes

  No

• 4.14 Control Measures
  
  Install emergency lighting
  Improve emergency lighting

• Other control measures

• Note significant findings from Section 4.

• 5.1 Are there sufficient extinguishers and hose reels of the appropriate type for the risk and are they located correctly.

  Yes

  No

• 5.2 Control Measures
  
  Provide suitable additional fire fighting equipment including specialist equipment for special hazards
  Locate on stands or brackets
  Make visible and unobstructed
  Provide additional signage
  Date of testing

• Other control measures

• 5.3 Have sufficient people been trained in the use of portable fire fighting equipment?

  Yes

  No

• 5.4 Control Measures
  
  Provide suitable additional fire fighting equipment including specialist equipment for special hazards
  Locate on stands or brackets
  Make visible and unobstructed
  Provide additional signage
  Date of testing

• Other control measures

• 5.5 Have sufficient people been trained in the use of fire fighting equipment?

  Yes

  No

• 5.6 Control Measures
  
  Install a more effective fire alarm system and or detection system

• Other control measures

• 5.7 Is the signage for the fire fighting equipment and fire alarm satisfactory?

  Yes

  No

• 5.8 Control Measures
  
  Improve signage

• Other control measures

• 5.9 Are all appropriate persons trained on how to operate the fire warning systems and the action they should take upon hearing it?

  Yes

  No

• 5.10 Control Measures
  
  Implement training programme
  Provide clear instructions
  Carry out emergency drills

• Other control measures

• Note significant findings from Section 5.

• 6.1 Are there sufficient persons available to assist in implementation of fire safety measure?

  Yes

  No

  N/A

• 6.2 Are appropriate fire procedures in place, recorded and available for relevant persons to read?

  Yes

  No

  N/A

• 6.3 Are people nominated to respond to a fire and assist with evacuation?

  Yes

  No

  N/A

• 6.4 Is there appropriate liaison the local fire and rescue authority?

  Yes

  No

  N/A

• 6.5 Are routine in-house inspections of fire precautions undertaken?

  Yes

  No

  N/A

• 6.6 Are new employees, or building users given fire safety instruction on induction or taking over use of the premises?

  Yes

  No

  N/A

• 6.7 Are all staff given periodic refresher training at suitable intervals?

  Yes

  No

  N/A

• 6.8 Are building occupants aware of specific actions if there is a fire?

  Yes

  No

  N/A

• 6.9 Are staff with special responsibilities e.g. Fire Wardens given additional training?

  Yes

  No

  N/A

• 6.10 Have the employers of contractors working at the premises i.e. Cleaners been informed of significant findings and fire procedures?

  Yes

  No

  N/A

• 6.11 Are persons under 18 employed, if so has an assessment been made of risks special to them and have their parents been informed of significant findings and fire procedures?

  Yes

  No

• 6.12 Are fire evacuation drills carried out at appropriate intervals?

  Yes

  No

  N/A

• Note any deficiencies in Section 6.

• 7.1 Are the premises adequately maintained?

  Yes

  No

• 7.2 Control Measures
  
  Correct any deficiencies and implement a maintenance programme

• Other control measures

• 7.3 Are door fastenings on all exit doors adequately maintained?

  Yes

  No

• 7.4 Control Measures
  
  Correct any deficiencies and implement a maintenance programme

• Other control measures

• 7.5 Do all self-closing devices and hold open devices work correctly?

  Yes

  No

• 7.6 Control Measures
  
  Correct any deficiencies and implement a maintenance programme

• Other control measures

• 7.7 Has the emergency lighting system been tested and serviced (monthly, six monthly and annually) according to the manufacturers instructions?

  Yes

  No

• 7.8 Control Measures
  
  Correct any deficiencies and implement a maintenance programme

• Other control measures

• 7.9 Has the fire alarm/detection system been regularly tested and serviced (weekly & annually) according to the manufacturers instructions?

  Yes

  No

• 7.10 Control Measures
  
  Correct any deficiencies and implement a maintenance programme

• Other control measures

• 7.11 Have all fire extinguishers and hose reels been regularly tested and serviced (monthly, annually) according to manufacturers instructions?

  Yes

  No

• 7.12 Control Measures
  
  Correct any deficiencies and implement a maintenance programme

• Other control measures

• 7.13 Have the sprinklers and fixed fire fighting systems been regularly tested and serviced (weekly, quarterly, six monthly, annually) according with manufacturers instructions?

  Yes

  No

• 7.14 Control Measures
  
  Correct any deficiencies and implement a maintenance programme

• Other control measures

• Indicate the preventative and protective fire safety measures taken to show compliance with Section 7.

• 8.1 Have fire safety arrangements been recorded in a way that can be easily interpreted?

  Yes

  No

  N/A

• 8.2 Are there details of any significant findings from the fire risk assessment and any actions taken?<br>

  Yes

  No

  N/A

• 8.3 Are there existing records of testing and checking of escape routes, including final exit locking mechanisms such as panic devices, emergency exit devices and any electromagnetic devices?

  Yes

  No

  N/A

• 8.4 Are there records of testing and maintenance of emergency lighting.

  Yes

  No

  N/A

• 8.5 Are there records of testing and maintenance of fire alarm/detection systems?

  Yes

  No

  N/A

• 8.6 Are there records of false alarms?

  Yes

  No

  N/A

• 8.7 Are there records of relevant training and maintenance of fire extinguishers, hose reels and sprinkler systems?

  Yes

  No

  N/A

• 8.8 Are there records of relevant training of employees including evacuation drills?

  Yes

  No

  N/A

• 8.9 Are there records of emergency procedures and actions for the relevant people to take in the event of a fire?

  Yes

  No

  N/A

• 8.10 Are there records of inductions for new members of staff and visitors?

  Yes

  No

  N/A

• Indicate any deficiencies in Section 8.

Record of Deficiencies and Remedial Actions

• Item Number

• Section & Sub Paragraph

• Remedial Action

• Date of Action

  Date

• Person carrying out the action