Health & Safety Inspection

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Documentation

Asbestos

• Has the location been checked for the presence of asbestos?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• If required, is the asbestos log up to date?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

COSHH

• Does the COSHH log identify all hazardous substances held at the location?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the COSHH log kept up to date?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• If required has air monitoring been carried out at the site

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

DSE

• Have all staff completed a Workstation Self Assessment?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Have all action point been remedied?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are DSE items and furniture suitable for purpose?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

E-Learning Packages

• Has the OIC checked with L&D that the location is up to date on completion of Health and safety e-learning courses?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Electrical Testing

• Is there a procedure for testing portable appliances (PAT)?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Have five yearly electrical installation tests been carried out?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Have microwaves been emission tested?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Emergency Lighting

• Is the emergency lighting checked monthly?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the lighting subject to monthly discharge testing?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Fire

• Is the Fire Risk Assessment up to date?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Have all action point in the fire risk assessment been remedied?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Has the Responsible Person attended a Fire Safety Management Course?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Has a Fire & Emergency Plan been produced?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are all staff made aware of the escape routes and exit doors?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is there any person with special needs at the location?

  No

  Yes

• Has a PEEP been carried out?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the Fire Log in date?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are all events and details in the Fire Log listed correctly?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Have Fire Wardens been nominated, trained and is this recorded?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the fire map of the premises prominently displayed and is it up to date?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the Fire Safety Documents Folder prominently displayed with all relevant documents included?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Induction Training

• Have local inductions been given to joiners, transferee's, work experience and contractors?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Legionella

• Are monthly legionella checks being carried out?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are temperatures within permitted safe ranges for hot and cold water?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Manual Handling

• Are there any specific manual handling issues on site which require a risk assessment?

  No

  Yes

• Have Manual Handling Assessments been carried out for these activities?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Has effective/sufficient manual handling training been delivered?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Monthly Management Log

• Are there records of all logs being completed since the last inspection?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Risk Assessments

• Are Generic Risk Assessments available at the location?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are Operational Risk Assessments Available?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Has a (low risk office) Risk Assessment been completed for this location?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Servicing of Appliances

• If there is a Gas boiler is it in date for servicing?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the programme for air conditioning in date for servicing?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is there a record of water filters having been cleaned/changed in the last 6 months?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are all other (ad hoc) appliances being maintained & tested?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Vehicles

• Are vehicle checks being carried out (daily & weekly)?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are the documents filled in and retained for reference?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are any defects found being followed up and rectified?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are Motorcyclists aware to wear hearing protection when riding?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Have Motorcyclists had hearing tests?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Visitors

• Is there a visitors book at the location?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are all unescorted visitors made aware of the Fire & Emergency Plans?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are passes issued where required?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Waste Management

• Are the arrangements for general waste removal adequate?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is confidential waste adequately disposed of?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are other waste streams adequately controlled? eg electrical, chemical, biological or sanitary.

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Have all waste contractors been identified?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is there a Duty of Care Waste Transfer Note on site for each waste contractor?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is there a copy of the waste contractors registration certificate with the Environment Agency available?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are special waste items being death with legitimately?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Work Equipment

• Is there a record of inspection for ladders/access equipment?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Physical Inspection

Accident/Incident Logging

• Are all officers, staff, line managers and supervisors aware of the accident reporting procedure?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Captor/Taser Storage

• Is Captor stored as per BTP instructions?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is Taser stored as per BTP instructions?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are firearms stored as per BTP instructions?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Fire

• Are Fire Action Notices posted?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are the safety signs correct and understandable?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is there any specialist escape equipment on the premises?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are fire doors identified and marked up correctly?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are intumescent strips and smoke seals in good condition?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Have fire doors been fitted with vision panels?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Do all fire doors operate correctly?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are there suitable and sufficient fire extinguishers at the location?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are all fire extinguishers in date for test?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is furniture suitable/compliant to CE standards with regards to fire?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Have all action points been completed from the last premises visit by the Fire Service?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are all fire doors, exits and escape routed free from obstruction?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

First Aid Equipment

• Is there suitable and sufficient first aid equipment at the location?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the first aid equipment in date?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

General Housekeeping

• Is a clear-desk policy adhered to?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are walks, partitions, ceilings, glazing and doors in good condition?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are stairways in good condition and suitably marked?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

H&S Communications

• Is there a Health & Safety notice board?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is there an up to date HSE H&S poster prominently displayed and filled in?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the current Area Safety Plan displayed?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is a copy of the latest Area H&S Meeting minutes displayed?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Health & Safety Policy

• Are officers and staff aware of the H&S Policy, and do they understand it?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• In the H&S Statement displayed up to date?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

Welfare

• Is a suitably supply of fresh drinking water provided?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the lighting suitable to the task?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the ventilation suitable?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the heating adequate?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is all equipment in the mess room suitable and fit for purpose?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is a rest facility available for new and expecting mothers?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are toilets and washrooms suitable and sufficient?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is the locker room tidy and fit for purpose?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Are storage areas in a safe condition?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Is equipment built on purpose built shelves?

  Yes

  No

  N/A

• Action by

  Select OIC Maintenance Area Finance AHSA

  • OIC
  • Maintenance
  • Area Finance
  • AHSA

• Required by

  Date

• Area Health & Safety Advisor

  Sign

• OIC/Representative

  Sign