BUILDING CONDITION AUDIT V1 0

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

CIRCULATION LIST

• Chief Operations Officer

• General Manager/ ELT Member

• Property Manager

• Facilities Manager

• Site Manager

• On-Site Contact

SITE INFORMATION

SITE TYPE

• Leased

• Owned

FUNCTIONS

• Office Accommodation

• Sewerage Treatment Plant

• Sewerage Pump Station

• Control Room

• Depot Facility

• Workshop Facilities

• Other

SITE OPERATING HOURS

• Select Monday to Friday 0800-1700 24-hours 7-days n/a

  • Monday to Friday 0800-1700
  • 24-hours 7-days
  • n/a

EXTERNAL

BUILDING FACADE

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Is the external building fabric in satisfactory condition?

  Yes

  No

  N/A

• Are the windows in satisfactory condition?

  Yes

  No

  N/A

• Are the doors in satisfactory condition?

  Yes

  No

  N/A

• Are the roller doors in satisfactory condition?

  Yes

  No

  N/A

ROOF

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Do the anchor points have current 'test and tag'?

  Yes

  No

  N/A

• Is the roof fabric in satisfactory condition?

  Yes

  No

  N/A

• Is the roof access (ladders, stairs, handrails...) in satisfactory condition?

  Yes

  No

  N/A

• Is the balustrade/ guardrail in satisfactory condition?

  Yes

  No

  N/A

• Is the guttering in satisfactory condition?

  Yes

  No

  N/A

• Are the downpipes in satisfactory condition?

  Yes

  No

  N/A

LANDSCAPING

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Are trees an acceptable distance from buildings?

  Yes

  No

  N/A

• Does surface water drain away from buildings easily?

  Yes

  No

  N/A

INTERNAL

GENERAL

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Are the ceilings in satisfactory condition?

  Yes

  No

  N/A

• Are the floors in satisfactory condition?

  Yes

  No

  N/A

• Are the floor coverings in satisfactory condition?

  Yes

  No

  N/A

• Are the walls in satisfactory condition?

  Yes

  No

  N/A

• Are the walls surface treatments in satisfactory condition?

  Yes

  No

  N/A

• Are the doors in satisfactory condition?

  Yes

  No

  N/A

• Are the stairs in satisfactory condition?

  Yes

  No

  N/A

• Are the stairs/ ladders/ platforms in satisfactory condition?

  Yes

  No

  N/A

• Are the balustrade/ guardrail in satisfactory condition?

  Yes

  No

  N/A

• Are the lights working?

  Yes

  No

  N/A

AMENITIES (toilets & laundries)

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Are the ceilings in satisfactory condition?

  Yes

  No

  N/A

• Are the walls in satisfactory condition?

  Yes

  No

  N/A

• Are the walls surface treatment in satisfactory condition?

  Yes

  No

  N/A

• Are the floors in satisfactory condition?

  Yes

  No

  N/A

• Are the walls in satisfactory condition?

  Yes

  No

  N/A

• Are the doors in satisfactory condition?

  Yes

  No

  N/A

• Are the bathroom fittings in satisfactory condition?

  Yes

  No

  N/A

• Are the laundry facilities and equipment in satisfactory condition?

  Yes

  No

  N/A

• Are the kitchen facilities and equipment in satisfactory condition?

  Yes

  No

  N/A

• Are the lights working?

  Yes

  No

  N/A

FIRE PROTECTION

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Are the emergency exit lights functional and listed on the AMP (6-months)?

  Yes

  No

  N/A

• Are the emergency lights free from damage and listed on the AMP (6 monthly)?

  Yes

  No

  N/A

• Are the automatic fire sprinkler system listed on the AMP (monthly)?

  Yes

  No

  N/A

• Is the automatic fire detection system and alarm listed on the AMP (monthly)?

  Yes

  No

  N/A

• Is the emergency PA system listed on the AMP (monthly)?<br>

  Yes

  No

  N/A

• Do the fire hose reels have current 'test' tags and listed on the AMP (6 monthly)?

  Yes

  No

  N/A

• Do the portable fire extinguishers have a current 'test' tags and listed on the AMP (6 months)?

  Yes

  No

  N/A

• Are the fire dampers free from defects and listed on the AMP (monthly)?

  Yes

  No

  N/A

• Are the fire doors free from defects and listed on the AMP (monthly)?

  Yes

  No

  N/A

• Are the emergency egress paths free from obstructions?

  Yes

  No

  N/A

• Is the emergency lift operational and free from defects?

  Yes

  No

  N/A

• Is the emergency signage satisfactory?

  Yes

  No

  N/A

AIR CONTROL

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Is the air temperature range acceptable?

  Yes

  No

  N/A

• Is the air conditioning functional?

  Yes

  No

  N/A

• Are the ceiling fans functional?

  Yes

  No

  N/A

ELECTRICAL

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Do common building appliances have current 'test' tags?

  Yes

  No

  N/A

• Are Residuel Current Devices current and listed on the AMP (6 months)?

  Yes

  No

  N/A

• Is the Lighting Strike Protection listed on the AMP (12 months)?

  Yes

  No

  N/A

• Is the standby generator listed on the AMP (6 months)?

  Yes

  No

  N/A

SECURITY SERVICES

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Is the Cardax Security system operational?

  Yes

  No

  N/A

• Is the CCTV system operational?

  Yes

  No

  N/A

• Is the alarm system operational?

  Yes

  No

  N/A

• Are the physical keys/ locks in satisfactory condition?

  Yes

  No

  N/A

• Is the security gate functional?

  Yes

  No

  N/A

• Is the security fence in satisfactory condition?

  Yes

  No

  N/A

ENVIRONMENT SERVICES

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Is the pest services program satisfactory?

  Yes

  No

  N/A

• Is the waste management program satisfactory?

  Yes

  No

  N/A

• Is the internal cleaning program satisfactory?

  Yes

  No

  N/A

• Is the external cleaning program satisfactory?

  Yes

  No

  N/A

PARKING

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Are the parking bays in satisfactory condition?

  Yes

  No

  N/A

• Are the parking bays clean and tidy?

  Yes

  No

  N/A

BRANDING/ SIGNAGE

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Are the internal building signs in satisfactory condition?

  Yes

  No

  N/A

• Are the external building signs in satisfactory condition?

  Yes

  No

  N/A

HOUSEKEEPING

KITCHEN BREAKOUT FACILITIES

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Are the Kitchen/ breakout areas clean and tidy?

  Yes

  No

  N/A

• Is the kitchen equipment in satisfactory condition?

  Yes

  No

  N/A

• Is the kitchen cutlery and crockery levels satisfactory?

  Yes

  No

  N/A

ON FLOOR WORKSPACE

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Is the general office clean and tidy?

  Yes

  No

  N/A

• Are the workstations in satisfactory condition?

  Yes

  No

  N/A

• Are the task chairs in satisfactory condition?

  Yes

  No

  N/A

• Is the team storage in satisfactory condition?

  Yes

  No

  N/A

• Are the blinds open?

  Yes

  No

  N/A

ON FLOOR MEETING FACILITIES

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Are the meeting facilities clean and tidy?

  Yes

  No

  N/A

• Is the meeting facilities table in satisfactory condition?

  Yes

  No

  N/A

• Is the meeting facilities chairs in satisfactory condition?

  Yes

  No

  N/A

OTHER/ COMMON AREAS

• Responsibility split

  Select Facilities Management Site Operator Security Advisor Landlord WHS Team

  • Facilities Management
  • Site Operator
  • Security Advisor
  • Landlord
  • WHS Team

• Are all general areas clean and tidy?

  Yes

  No

  N/A

EXCLUDED FROM AUDIT

GENERAL COMMENTS

• Comments from On Site Contact

• Comments from Facilities Management Officer

APPROVER

• Select date

  Date

• Site Contact Officer

• Add signature

  Sign

• Facilities Management Officer

• Add signature

  Sign

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