Catholic Education WA ELC Checklist 2018

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Instructions:
  -------------------------------------
  1. Answer "Yes" or "No" for the questions below.
  2. Add photos and notes by clicking on the paperclip icon.
  3. If further action is required, click on the paperclip icon then "Add Action" then provide a description. You may assign it to a member, set priority and due date.
  4. Complete audit by providing digital signature.
  5. Share your report by exporting as PDF, Word, Excel or Web Link.

EDUCATIONAL PROGRAM AND PRACTICE

EDUCATIONAL PROGRAM

• Educational program is to contribute to the five EYLF or MTOP learning outcomes (r 73)

  Yes

  No

• For children preschool age or under - Documentation regarding assessment of children's developmental needs, interests, experiences and participation in the educational program is kept (R 74 (1)(a))

  Yes

  No

  NA (No preschool age children)

• For children pre-school age or under - Assessment of each child's progress against outcomes of the program are kept (R 74 (1)(b)

  Yes

  No

  NA (No preschool age children)

• For children over preschool age - Evaluations of each child's well-being, development and learning (R 74(1)(b))

  Yes

  No

  N/A (Preschool only)

• Documentation considers the period of time each child is being educated and cared (R 74 (2)(a)(i)

  Yes

  No

  N/A

• How documentation is used by educators at the service is considered. (R 74 (2)(a)(ii))

  Yes

  No

  N/A

• Documentation is prepared in a way that is readily understandable by educators and parents upon request (R 74(2)(b))

  Yes

  No

• A copy of the program is displayed in a place accessible to family members (R 75)

  Yes

  No

• Documentation regarding children's participation in the progam is available to parents upon request (R 76 (b))

  Yes

  No

• Information of child assessments and evaluations is available to families on request (R 76 (c))

  Yes

  No

• Programs are stored for a minimum of 3 months

  Yes

  No

CHILDREN'S HEALTH AND SAFETY

HEALTH, SAFETY AND WELL-BEING

• Adequate health and hygiene practices are implemented (R 77(1)(a))

  Yes

  No

• Safe practices for handling, preparing and storing food are implemented (R 77(1)(b))

  Yes

  No

• Children have access to safe drinking water at all times (R 78(1)(a))

  Yes

  No

• Children are offered food and beverages appropriate to their needs on a regular basis throughout the day (R 78 (1)(b))

  Yes

  No

• Food provided is nutritious, sufficient in quantity and appropriate for each child (R 79(1)(a))

  Yes

  No

• Food provided takes into account each child's cultural religious & health requirements (R 79 (1)(b))

  Yes

  No

• Weekly menu is displayed in a place accessible to families (R 80 (2)(a))

  Yes

  No

• Weekly menu accurately describes the food and beverages provided by the service each day (R 80(2)(b))

  Yes

  No

• Reasonable steps are taken to ensure children's needs for sleep and rest are met having regard to the ages, developmental stages and individual needs of each child (R 81)

  Yes

  No

• Children are provided with an environment that is free from the use of tobacco, illicit drug and alcohol (R 82)

  Yes

  No

• The Nominated Supervisor ensures educators are not effected by alcohol or drugs (including prescription medication) so as to impair their capacity to provide education and care (R 83 (2))

  Yes

  No

• All educators are aware of current child protection laws & their obligations under the law (R 84)

  Yes

  No

INICIDENTS, INJURY, TRAUMA AND ILLNESS

• A parent or authorised emergency contact is notified within 24 hours if the child is involved in any incident, injury, trauma or illness

  Yes

  No

• An incident, injury, trauma and illness record is completed (R 87)

  Yes

  No

• All reasonable steps are taken to prevent the spread of Infectious diseases (R 88)

  Yes

  No

• A parent or authorised emergency contact is notified of the occurrence of an infectious disease as soon as practicable (R 88 (2))

  Yes

  No

• Suitably equipped first aid kits, sufficient for the number of children cared for by the service are kept at the service and are easily recognisable and readily accessible.

  Yes

  No

ADMINISTRATIVE MEDICATION

• A record including all details set out in R 92 (3) is kept for each child for whom medication is to be administered (R 92 (1))

  Yes

  No

• Medication record includes all required details (R 92 (3))

  Yes

  No

• Other than in an emergency (see R 94) medications are only be administered if authorised by a parent & only as directed (R 93 and R 95 (2))

  Yes

  No

• Prescribed medication is administered only from its original container bearing the original label with the name of the child to whom it is to be administered before the expiry date (R 95 (a) (i))

  Yes

  No

• Non prescription medication is administered only from its original container, bearing the original label and instructions before the expiry data (R 95 (a) (ii))

  Yes

  No

• Dosage and identity of child to whom the medication is to be administered is checked (R 95 (c))

  Yes

  No

PHYSICAL ENVIRONMENT

• A current copy of communicable diseases guidelines is available at the service.

  Yes

  No

• Ready access to an operating telephone or other similar means of communication (R 98)

  Yes

  No

• Mobile phone or alternative available for outing and excursions (R 98)

  Yes

  No

• Premises, furniture and equipment to be kept safe, clean and in good repair (R 103)

  Yes

  No

• Fencing should be of a height design that a preschool child cannot get under, over or through it (R 104)

  Yes

  No

  N/A

• Sufficient developmentally appropriate furniture, materials and equipment is available (R 105)

  Yes

  No

• Suitable laundry facilities or other arrangements for soiled clothing etc.

  Yes

  No

• The service should be well ventilated and have access to adequate natural light (R 110 (a) and 110 (b))

  Yes

  No

• Premises maintained at a temperature that ensures the safety and well-being of children.

  Yes

  No

• Adequate space for administrative duties, private conversations and consultations with families

  Yes

  No

• Adequate and appropriate hygienic facilities for nappy changing with hand cleansing facilities in the immediate vicinity if service cares for children who wear nappies (R 112 (1) and 112 (2))

  Yes

  No

  N/A

• If children under 3 years of age: at least 1 properly constructed nappy changing bench with hands cleansing facilities for adults in the immediate vicinity (R 112 (3)(a) and 112 (3) (a) and (b))

  Yes

  No

  N/A

• Outdoor space - must include areas where children can experience the natural environment (R 113)

  Yes

  No

• Outdoor space - sufficient shade must be provided. (R 114)

  Yes

  No

• Premises should be designed and maintained in a way to facilitate supervision at all times (R 115)

  Yes

  No

STAFFING ARRANGEMENTS

• Educational leader must be designated in writing to lead the development and implementation of the program (R 119)

  Yes

  No

• An educator under 18 does not work alone at the service and is adequately supervised by an educator who has attained 18 years of age (R 120)

  Yes

  No

• Each educator counted in ratios is working directly with enrolled children at the service (R 122)

  Yes

  No

• An approved Nominated Supervisor is present at the service at all hours of operation.

  Yes

  No

• An approved Certified Supervisor is available to be Responsible Person

  Yes

  No

• 1:4 ratio maintained for children birth to 24 months (R 123)

  Yes

  No

  N/A

• 1:5 ratio maintained for children 24 to 36 months (R 123)

  Yes

  No

  N/A

• 1:10 ratio maintained for children 36 months+ (R 123)

  Yes

  No

• OSHC 1:10 ratio maintained if children under preschool age are in attendance (R 369)

  Yes

  No

• OSHC 1:13 ratio maintained if all children in attendance are over pre-school age (R 369)

  Yes

  No

• Educational qualifications for educators

  Yes

  No

• For pre-school children or under at least 50% of educators hold or are actively working toward a diploma level qualification

  Yes

  No

  N/A

• For pre-school or under all other educators hold or are actively working toward an approved certificate III level qualification

  Yes

  No

  N/A

• Centre providing care for fewer than 25 children has access to an ECT for at least 20% of the time service operates (R 130)

  Yes

  No

• Centre providing care to 25 - 59 children on a given day - ECT for at least 6 hours per day or 60% of operating hours if operating less than 50 hours per week (R 132)

  Yes

  No

  N/A

• Centre providing care to 60 - 80 children on a given day - 1 ECT for at least 6 hours per day and 1 ECT for at least 3 hours per day (R 133)

  Yes

  No

  N/A

• Centre providing care to 80 or more preschool children on a given day - 2 x ECT for at least 6 hours per day or 60% of operating hours if operating less than 50 hours per week

  Yes

  No

• First Aid Trained educator is on site at all times

  Yes

  No

• At least one Anaphylaxis Trained educator is on site at all times (R 136 (1) (b))

  Yes

  No

• At least one Asthma Trained educator is on site at all times (R 136 (1 (c))

  Yes

  No

STAFF AND EDUCATOR RECORDS

• Nominated supervisor record kept including all requirements of R 146

  Yes

  No

• Has the Nominated Supervisor signed to accept the designation?

  Yes

  No

• Staff member record kept for each staff including all requirements of R 147

  Yes

  No

• If supervisor certificate recorded: has educator signed to accept the designation of responsible person?

  Yes

  No

• Staff record must include the name of the educational leader in accordance with (R 148)

  Yes

  No

• Has Educational Leader signed to accept the designation of Educational Leader?

  Yes

  No

• Staff record must be kept for each student or volunteer who participates in the program (R 149)

  Yes

  No

• Staff record (roster or similar) must include the name of the responsible person (R 150)

  Yes

  No

• Service must keep a record of educators working directly with children and the hours the educator works (R 151)

  Yes

  No

• Service must keep a record of the period an ECT is in attendance at the service. (R 152)

  Yes

  No

  N/A (School age care)

RELATIONSHIPS WITH CHILDREN

• Staff should ensure that their interaction with children comply with (R 155(a) to (e))

  Yes

  No

• Children have oppurtunities to interact and develop respectful and positive relationships with each other and with staff (R 156)

  Yes

  No

INFORMATION AND RECORD KEEPING REQUIREMENTS

DISPLAY AND REPORTING OF PRESCRIBED INFORMATION

• Approved provider certificate is displayed at the service (R 173 (1) (a))

  Yes

  No

• Service approval certificate is displayed at the service (R 173 (1) (b))

  Yes

  No

• Information about the Nominated Supervisor - name or prescribed class (R 173 (1) (c))

  Yes

  No

• Name of the Educational Leader is clearly displayed at the service. (R 173 (1) (d))

  Yes

  No

• The name of the nominated supervisor or prescribed class of Nominated Supervisor is displayed (R 173 (1) c))

  Yes

  No

• Current rating information is displayed at the service (R 173 (1) (d))

  Yes

  No

• Any service waivers or temporary waivers are displayed by the service (R 173 (1) (e))

  Yes

  No

• A notice displaying the hours and days of operation is on display at the service (R 173 (2) (a))

  Yes

  No

• Name and telephone number of the person to whom complaints may be addressed (R 173 (2) (b))

  Yes

  No

• The name and the position of the nominated supervisor or prescribed class of Nominated Supervisor is displayed (R 173 (2) c))

  Yes

  No

• The contact details of the Regulatory authority are displayed for families (R 173 (2) (e))

  Yes

  No

• If applicable a notice of an infectious illness at the service. (R 173 (g))

  Yes

  No

• Evidence of prescribed insurance is available at the service (R 180)

  Yes

  No

• A copy of the current Law and Regulations must be available at the service (R 185)

  Yes

  No

• Records and documents required under r 177 are stored in a safe and secure place (R 183)

  Yes

  No

• If applicable a notice that a child with anaphylaxis is enrolled at the service (173 (2) (f) (i))

  Yes

  No

• Emergency and evacuation floor plan and instructions are displayed in a prominent position near each exit (R 97 (4))

  Yes

  No

• Records of drills completed every 3 months should be available at the service (R 97 (3) (a))

  Yes

  No

• A risk assessment of all potential emergency situations should be completed by the service. (R 97 (2))

  Yes

  No

• Risk Assessment forms and Outing Plans are produced before excursions (R 100)

  Yes

  No

COMPLETION

• Name and Signature

  Sign