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    1. Answer "Yes" or "No" for the questions below.
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  • Educational program is to contribute to the five EYLF or MTOP learning outcomes (r 73)

  • For children preschool age or under - Documentation regarding assessment of children's developmental needs, interests, experiences and participation in the educational program is kept (R 74 (1)(a))

  • For children pre-school age or under - Assessment of each child's progress against outcomes of the program are kept (R 74 (1)(b)

  • For children over preschool age - Evaluations of each child's well-being, development and learning (R 74(1)(b))

  • Documentation considers the period of time each child is being educated and cared (R 74 (2)(a)(i)

  • How documentation is used by educators at the service is considered. (R 74 (2)(a)(ii))

  • Documentation is prepared in a way that is readily understandable by educators and parents upon request (R 74(2)(b))

  • A copy of the program is displayed in a place accessible to family members (R 75)

  • Documentation regarding children's participation in the progam is available to parents upon request (R 76 (b))

  • Information of child assessments and evaluations is available to families on request (R 76 (c))

  • Programs are stored for a minimum of 3 months



  • Adequate health and hygiene practices are implemented (R 77(1)(a))

  • Safe practices for handling, preparing and storing food are implemented (R 77(1)(b))

  • Children have access to safe drinking water at all times (R 78(1)(a))

  • Children are offered food and beverages appropriate to their needs on a regular basis throughout the day (R 78 (1)(b))

  • Food provided is nutritious, sufficient in quantity and appropriate for each child (R 79(1)(a))

  • Food provided takes into account each child's cultural religious & health requirements (R 79 (1)(b))

  • Weekly menu is displayed in a place accessible to families (R 80 (2)(a))

  • Weekly menu accurately describes the food and beverages provided by the service each day (R 80(2)(b))

  • Reasonable steps are taken to ensure children's needs for sleep and rest are met having regard to the ages, developmental stages and individual needs of each child (R 81)

  • Children are provided with an environment that is free from the use of tobacco, illicit drug and alcohol (R 82)

  • The Nominated Supervisor ensures educators are not effected by alcohol or drugs (including prescription medication) so as to impair their capacity to provide education and care (R 83 (2))

  • All educators are aware of current child protection laws & their obligations under the law (R 84)


  • A parent or authorised emergency contact is notified within 24 hours if the child is involved in any incident, injury, trauma or illness

  • An incident, injury, trauma and illness record is completed (R 87)

  • All reasonable steps are taken to prevent the spread of Infectious diseases (R 88)

  • A parent or authorised emergency contact is notified of the occurrence of an infectious disease as soon as practicable (R 88 (2))

  • Suitably equipped first aid kits, sufficient for the number of children cared for by the service are kept at the service and are easily recognisable and readily accessible.


  • A record including all details set out in R 92 (3) is kept for each child for whom medication is to be administered (R 92 (1))

  • Medication record includes all required details (R 92 (3))

  • Other than in an emergency (see R 94) medications are only be administered if authorised by a parent & only as directed (R 93 and R 95 (2))

  • Prescribed medication is administered only from its original container bearing the original label with the name of the child to whom it is to be administered before the expiry date (R 95 (a) (i))

  • Non prescription medication is administered only from its original container, bearing the original label and instructions before the expiry data (R 95 (a) (ii))

  • Dosage and identity of child to whom the medication is to be administered is checked (R 95 (c))


  • A current copy of communicable diseases guidelines is available at the service.

  • Ready access to an operating telephone or other similar means of communication (R 98)

  • Mobile phone or alternative available for outing and excursions (R 98)

  • Premises, furniture and equipment to be kept safe, clean and in good repair (R 103)

  • Fencing should be of a height design that a preschool child cannot get under, over or through it (R 104)

  • Sufficient developmentally appropriate furniture, materials and equipment is available (R 105)

  • Suitable laundry facilities or other arrangements for soiled clothing etc.

  • The service should be well ventilated and have access to adequate natural light (R 110 (a) and 110 (b))

  • Premises maintained at a temperature that ensures the safety and well-being of children.

  • Adequate space for administrative duties, private conversations and consultations with families

  • Adequate and appropriate hygienic facilities for nappy changing with hand cleansing facilities in the immediate vicinity if service cares for children who wear nappies (R 112 (1) and 112 (2))

  • If children under 3 years of age: at least 1 properly constructed nappy changing bench with hands cleansing facilities for adults in the immediate vicinity (R 112 (3)(a) and 112 (3) (a) and (b))

  • Outdoor space - must include areas where children can experience the natural environment (R 113)

  • Outdoor space - sufficient shade must be provided. (R 114)

  • Premises should be designed and maintained in a way to facilitate supervision at all times (R 115)


  • Educational leader must be designated in writing to lead the development and implementation of the program (R 119)

  • An educator under 18 does not work alone at the service and is adequately supervised by an educator who has attained 18 years of age (R 120)

  • Each educator counted in ratios is working directly with enrolled children at the service (R 122)

  • An approved Nominated Supervisor is present at the service at all hours of operation.

  • An approved Certified Supervisor is available to be Responsible Person

  • 1:4 ratio maintained for children birth to 24 months (R 123)

  • 1:5 ratio maintained for children 24 to 36 months (R 123)

  • 1:10 ratio maintained for children 36 months+ (R 123)

  • OSHC 1:10 ratio maintained if children under preschool age are in attendance (R 369)

  • OSHC 1:13 ratio maintained if all children in attendance are over pre-school age (R 369)

  • Educational qualifications for educators

  • For pre-school children or under at least 50% of educators hold or are actively working toward a diploma level qualification

  • For pre-school or under all other educators hold or are actively working toward an approved certificate III level qualification

  • Centre providing care for fewer than 25 children has access to an ECT for at least 20% of the time service operates (R 130)

  • Centre providing care to 25 - 59 children on a given day - ECT for at least 6 hours per day or 60% of operating hours if operating less than 50 hours per week (R 132)

  • Centre providing care to 60 - 80 children on a given day - 1 ECT for at least 6 hours per day and 1 ECT for at least 3 hours per day (R 133)

  • Centre providing care to 80 or more preschool children on a given day - 2 x ECT for at least 6 hours per day or 60% of operating hours if operating less than 50 hours per week

  • First Aid Trained educator is on site at all times

  • At least one Anaphylaxis Trained educator is on site at all times (R 136 (1) (b))

  • At least one Asthma Trained educator is on site at all times (R 136 (1 (c))


  • Nominated supervisor record kept including all requirements of R 146

  • Has the Nominated Supervisor signed to accept the designation?

  • Staff member record kept for each staff including all requirements of R 147

  • If supervisor certificate recorded: has educator signed to accept the designation of responsible person?

  • Staff record must include the name of the educational leader in accordance with (R 148)

  • Has Educational Leader signed to accept the designation of Educational Leader?

  • Staff record must be kept for each student or volunteer who participates in the program (R 149)

  • Staff record (roster or similar) must include the name of the responsible person (R 150)

  • Service must keep a record of educators working directly with children and the hours the educator works (R 151)

  • Service must keep a record of the period an ECT is in attendance at the service. (R 152)


  • Staff should ensure that their interaction with children comply with (R 155(a) to (e))

  • Children have oppurtunities to interact and develop respectful and positive relationships with each other and with staff (R 156)



  • Approved provider certificate is displayed at the service (R 173 (1) (a))

  • Service approval certificate is displayed at the service (R 173 (1) (b))

  • Information about the Nominated Supervisor - name or prescribed class (R 173 (1) (c))

  • Name of the Educational Leader is clearly displayed at the service. (R 173 (1) (d))

  • The name of the nominated supervisor or prescribed class of Nominated Supervisor is displayed (R 173 (1) c))

  • Current rating information is displayed at the service (R 173 (1) (d))

  • Any service waivers or temporary waivers are displayed by the service (R 173 (1) (e))

  • A notice displaying the hours and days of operation is on display at the service (R 173 (2) (a))

  • Name and telephone number of the person to whom complaints may be addressed (R 173 (2) (b))

  • The name and the position of the nominated supervisor or prescribed class of Nominated Supervisor is displayed (R 173 (2) c))

  • The contact details of the Regulatory authority are displayed for families (R 173 (2) (e))

  • If applicable a notice of an infectious illness at the service. (R 173 (g))

  • Evidence of prescribed insurance is available at the service (R 180)

  • A copy of the current Law and Regulations must be available at the service (R 185)

  • Records and documents required under r 177 are stored in a safe and secure place (R 183)

  • If applicable a notice that a child with anaphylaxis is enrolled at the service (173 (2) (f) (i))

  • Emergency and evacuation floor plan and instructions are displayed in a prominent position near each exit (R 97 (4))

  • Records of drills completed every 3 months should be available at the service (R 97 (3) (a))

  • A risk assessment of all potential emergency situations should be completed by the service. (R 97 (2))

  • Risk Assessment forms and Outing Plans are produced before excursions (R 100)


  • Name and Signature

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