Title Page
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Inspection Date
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Audit By
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Operations Manager responsible for site
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Auditor accompanied?
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Service
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Sector
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Client Name
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Site Address ( How site is normally known e.g. Tesco Extra , Braehead. )
Guidance
Guidance regarding corrective actions
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Corrective actions must be resolved within the timescales provided. Should you require any assistance with any aspect of this report or actions raised please contact your QHSE team via the Helpdesk
Guidance regarding Risk Assessments
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Copies of current risk assessments are published on the QHSE Sector Hub
QHSE Helpdesk
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healthandsafety.gb.servest@atalianworld.com
Planning
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P1. Insurance Certificate<br>In date copy of the insurance certification (EL) available to all employees?
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P2. QHSE Policies<br>QHSE policies have been communicated to employees
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P3. Individual employees understand their H&S Responsibilities<br>Individual employees can demonstrate an understanding of individual H&S responsibilties
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P4. Is there adequate First Aid arrangements?
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P5. Is there adequate evidence of emergency evacuation arrangements?
Transport sites only
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Is this a transport site
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PTS or DTS requirement
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Are training records available for inspection and in date?
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Please specify
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What type of rail electrification system is there on this site
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Is the hazard of contact with electricity during cleaning adequately controlled ?
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Consider water contact, tools & equipment, shore supply arrangements, on foot crossing points, location of 3rd rail, shoe gear and undercarriage
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Give details here
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NTBMB adequate and used correctly?
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Are designated walking routes clearly defined
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Method of accessing train (Select)
- Platform
- Hop Up
- From Ground Level using fixed ladder
- Mobile steps
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Are the risks of falling adequately controlled when accessing train?
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Are the general hazards adequately controlled when accessing from the Platform
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How is access safety controlled?
- Suitable Barriers
- Train berthing arrangements
- Access from non live rail side
- Hop platform is of adequate width
- Access points are marked on hops ups
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Is the activity suitably risk assessed and is there an adequately documented SSoW?
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Are further safety controls required?
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Is the activity risk assessed with a documented SSoW in place ?
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Is the access activity risk assessed with a suitable SSoW in place
Risk Management & Management Documentation
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M1. QHSE Site Folder is available to all employees on the site and they can access this<br>
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M2. Site folder contents are the latest version<br>Latest version as per HIVE version .
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M3. Risk Assessment <br>Are risk assessments, relative to site and all undertakings recorded and available to employees. This is an absolute regulatory requirement.
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M4. Risk Assessment are correct version<br>Latest version as per QHSE smartsheet control register or local control register.
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M5. Method Statements<br>Method statements available
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M6. Risk Assessments & Method Statements briefed to all employees<br>Evidence is available to demonstrate this
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M7. Are there any vulnerable persons working on the site?
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Vulnerable Person: Has a risk assessment/adjustment form been completed with the individual
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M8. Employees on the site work night shift
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Fatigue is adequately managed
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Risk Management & Management Documents Comment
Competency & Training
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T1. Employees have undertaken Induction training<br>Records (HS 13.1) available for each operative
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T2. Employees have undertaken practical training<br>Records (HS13.2) available for each operative
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T3. HSE Handbook<br>A copy of the HSE Handbook has been issued to each employee.
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T4. Employees have completed site induction, including emergency evacuation instructions
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T5. Monthly Refresher training by Tool Box Talk programme<br>Evidence available ( TBT matrix QHSE-C-042) ) that a monthly TBT is being delivered to the site team.
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T.7 Essential QHSE Toolkit Training for Manager Completed?
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T9. Supervision of cleaning activities<br>Adequate supervision provided
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Competency & Training Comment
Communication
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C1. Cleaning Division Posters ( 4 standard & colour coding poster)<br>These are the standard posters that should be available on sites
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C2. Start of Shift Briefings held<br>
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C3. Incident reporting<br>Evidence that individual employees know how to report incidents ( to AIRline)
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C4. Adequate safety signage in local environment<br>Assessing local environment is there adequate safety signage on display - e.g. fire exit routes, chemical store, electrical, speed limit, PPE zones,
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Communication - Comment
Management of hazardous substances
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Are hazardous cleaning chemicals in use on this site
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CO1. COSHH Assessments<br>Chemical risk Assessment is documented , current version and available for all cleaning chemical product in use
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CO2. COSHH Register<br>A local register/inventory is completed.
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CO3. Labelling of cleaning chemicals ( incs. secondary containers)
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CO4. Storage of cleaning chemicals
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Are there any other hazardous substances to which employees may potentially be exposed?
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List here
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COSHH - Comment
Personal Protective Equipment (PPE)
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Is PPE a specified control for undertaking any cleaning activities on the site
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P1. PPE Supply<br>Correct PPE is available on site as specified by Risk Assessment.
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P2. PPE is stored correctly and in good condition
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P3. PPE Issue Register is completed and current<br>Evidence available to verify PPE issued to each individual
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Monitoring of PPE Use<br>Evidence that the use of PPE is checked.
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PPE - Comment
Work Equipment
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WE.1 Powered Equipment Asset register completed<br>Completed and up to date
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W2. PAT - in date
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WE3. Visual pre-use checks are undertaken of work equipment<br>Records are not necessarily required to be kept however is considered good practise for higher risk equipment.
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W4. Planned maintenance of work equipment, as per manufacturer's recommendation ( by competent person)
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W5. Is vibrating equipment used
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Has a Vibration/HAVS assessment being undertaken for any hand held vibrating machines.
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Work Equipment - comment
Local Environment - Hazards
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LE.1 Site traffic Management
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LE.2 Are there any uncontrolled hazards in the work environment?
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List uncontrolled hazards
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Local Environment - comment
Operation
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O1. Sign In<br>Is evidence available to verify that AS employees sign in at the start of their shift and out at the end of each shift. ( Sign in Book / Site Sign In / Telephone sign in)
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O2. Are sub-contractors engaged to support this site<br>Where possible verify if sub-contractors are used to support delivery of service on the site
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Is there sufficient evidence of adequate control of any sub-contractors?
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O3. Can individuals demonstrate a general level of awareness of the principles of infection control?
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O4. Equipment is colour coded and adequately segregated
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O6. Housekeeping standards
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O7. Supplies<br>Are there an adequate stock and supply of cleaning consumables?
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O8. Service Provision - Documentation<br>Is documented information available locally that defines the scope of services to be provided and the results to be achieved
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O9. Performance evaluation of service<br>Are performance results available as documented information?
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Housekeeping checks are routinely conducted in Retail - Grocery sites. [Tesco stores use the Mpro5 app] . Failure to record each check when done can leave the business open to a claim.
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10. Housekeeping checks are recorded
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Operation - Comment
Welfare
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W1. Welfare Facilities
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W2. LIghting
Environment
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Do Atalian Servest provide waste services at this site
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E1. Env - Waste Transfer note in place
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E2. Env - Registered carrier's licence
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E3. Env - Consignment notes for hazardous waste
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Does the cleaning service require to store oil or diesel?
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E4. Env - oil/diesel stored correctly. Spill Kits
Monitoring
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M1. LM Monthly QHSE Inspections<br>Evidence of line manager "Manager Improvement Assessment" - only if live in sector (Ref i-auditor) - Currently Industry & CPS & retail Sectors
Completion
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Inspector Overall Comment/Observations
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Inspector Sign Off
