Tech Services - QHSE Site Visit Report

• Site conducted

  Select
• Site Address
  Address

• Sector

• Contract Name

• Date of Audit

  Date

• Name of Auditor(s)

• Account/Contract Manager

• Site Supervisor/Engineer

1. SITE DOCUMENTATION

• 1.1 Is there a site sign in book for visitors/contractors?

  Yes

  No

  N/A

• 1.2 Are Technical Services contractors inducted on manned sites? (provide evidence)

  Yes

  No

  N/A

• 1.3 Are first aid arrangements in place?

  Yes

  No

  N/A

• 1.4 Are site log book(s) available? (Record types of log books i.e. Fire, Water Compliance, FGas)

  Yes

  No

  N/A

• 1.5 Are log books maintained in a satisfactory condition?

  Yes

  No

  N/A

• 1.6 Are safety posters including MHFA available? Are they displayed on site

  Yes

  No

  N/A

2. HOUSEKEEPING

• 2.1 Are all Technical Services designated areas, clean, tidy and free from a build-up of materials or waste?

  Yes

  No

  N/A

• 2.2 Are areas where Technical Services waste is stored, clean and tidy with refuse bins secure and waste type shown?

  Yes

  No

  N/A

• 2.3 Are Manager / Supervisor audits completed for this site? (Monthly for fixed sites / as agreed by contract for mobile sites)<br>“Use HSF 116B Form on Tech Services QHSE Teams Page”

  Yes

  No

  N/A

3. ELECTRICITY

• 3.1 Is there a current EICR (Fixed Wiring) certificate in place? (Record the date the EICR was carried out)

  Yes

  No

  N/A

• 3.2 Where the EICR is unsatisfactory, have remedial C1 and C2 actions been completed?

  Yes

  No

  N/A

• 3.3 Is there a current PAT certificate for Technical Services portable equipment in place (Record the date the PAT took place)?

  Yes

  No

  N/A

• 3.4 Are electrical switch rooms and other areas with electrical hazards secure with unauthorised access restricted?

  Yes

  No

  N/A

• 3.5 Are switch rooms and other plant rooms with electrical hazards free from a build-up of combustible materials

  Yes

  No

  N/A

• 3.6 Are electrical distribution boards locked to prevent unauthorised access?

  Yes

  No

  N/A

• 3.7 Is signage in place to highlight electrical hazards or areas with electrical hazards?

  Yes

  No

  N/A

• 3.8 Are electric shock posters displayed in areas with electrical hazards?

  Yes

  No

  N/A

• 3.9 Is suitable electrical safety rubber matting in place at electrical risks?

  Yes

  No

  N/A

• 3.10 Does the site have a complex LV electrical system? (i.e. two sources of supply, USB or Generator)

  Yes

  No

  N/A

• 3.11 Where a complex LV electrical system is in place, are Electrical Safety Rules in place and an AE and AP appointed?

  Yes

  No

  N/A

• 3.12 Is there lightning Protection on site. Record date last tested.

  Yes

  No

  N/A

4. PLANT AND ASSOCIATED EQUIPMENT

• 4.1 Are plant rooms locked and secured when not in use?

  Yes

  No

  N/A

• 4.2 Is safety signage displayed at the entrances to plant rooms?

  Yes

  No

  N/A

• 4.3 Are noise levels within plant rooms acceptable?

  Yes

  No

  N/A

• 4.4 Are generators regularly inspected and tested?

  Yes

  No

  N/A

• 4.5 Are eye wash stations in date?

  Yes

  No

  N/A

• Expiry Date

  Date

5. FIRE SAFETY

• 5.1 Does the site have a current Fire Risk Assessment in place?

  Yes

  No

  N/A

• 5.2 Is the fire alarm and detection system tested weekly from a different call point?

  Yes

  No

  N/A

• 5.3 Have fire extinguishers been serviced and tested within the past 12 months (Record date of last service)

  Yes

  No

  N/A

• 5.4 Are Technical Services areas, including plant rooms, free from a build- up combustible materials and sources of fuel?

  Yes

  No

  N/A

• 5.5 Are all emergency escape routes kept free from obstructions and regularly inspected?

  Yes

  No

  N/A

• 5.6 Is emergency lighting inspected/tested on a monthly basis and are remedial actions addressed?

  Yes

  No

  N/A

• 5.7 Has the annual discharge (3hr) emergency lighting test been carried out?

  Yes

  No

  N/A

• 5.8 Have all EL units on site been identified in a schematic drawing or other document and are EL units identifiable?

  Yes

  No

  N/A

• 5.9 Is the fire alarm and detection system tested regularly/ (If contracted by Technical Services, record last service date)

  Yes

  No

  N/A

• 5.10 Are Fire Action Notices displayed within the property and is there a suitable assembly point?

  Yes

  No

  N/A

• 5.11 Does the Fire Alarm panel have a Fire Zone adjacent to the panel?

  Yes

  No

  N/A

• 5.12 Fire compartmentation walls are solid with no obvious gaps in them?

  Yes

  No

  N/A

6. LIFTS AND PLATFORM LIFTS

• 6.1 Are Technical Services responsible for the maintenance of Passenger / Goods or Platform Lifts on this site?<br>(if NO proceed to section 7)

  Yes

  No

  N/A

• 6.2 Have all lifts been the subject of a Thorough Examination (TE) under LOLER at 6 monthly intervals?

  Yes

  No

  N/A

• 6.3 Is there a lift rescue policy in place and are Technical Services engineers aware not to carry out lift rescues?

  Yes

  No

  N/A

• 6.4 Are lift alarms and intercoms tested weekly?

  Yes

  No

  N/A

• 6.5 Are any moving parts protected to prevent entanglements / crush injuries?

  Yes

  No

  N/A

7. WORK AT HEIGHT

• 7.1 Is access to areas where there is a work at height risk suitably controlled? (i.e. roofs, atrium areas etc.)

  Yes

  No

  N/A

• 7.2 Are all fixed ladders inspected annually and safety tags attached?

  Yes

  No

  N/A

• 7.3 Are fixed ladders secured to prevent unauthorised access (i.e. ladder plates)

  Yes

  No

  N/A

• 7.4 Are mobile ladders used on site?

  Yes

  No

  N/A

• 7.5 Are ladders tagged?

  Yes

  No

  N/A

8. HAZARDOUS SUBSTANCES

• 8.1 Have all Gas installations and appliances been inspected in the previous 12 months by a competent engineer?

  Yes

  No

  N/A

• Gas Cert. Date

  Date

• 8.2 Are there any specific hazardous substances stored on this site? (i.e. LPG,)

  Yes

  No

  N/A

• 8.3 Are COSHH Risk Assessments available and controls in place?

  Yes

  No

  N/A

• 8.4 Is there a record of reading that has been signed for by the employees?

  Yes

  No

  N/A

9. ASBESTOS

• 9.1 Is there an asbestos Register available for the site?<br>(If confirmed no ACM’s on site proceed to section 10)

  Yes

  No

  N/A

• 9.2 Do all Technical Services employees have access to the asbestos register, and have they signed the register?

  Yes

  No

  N/A

10. WATER HYGIENE

• 10.1 Is there a current Water Hygiene Risk Assessment in place for the site?

  Yes

  No

  N/A

• 10.2 Does the Risk Assessment contain an asset register and schematic of the water system?

  Yes

  No

  N/A

• 10.3 Are cooling towers registered with the local authority?

  Yes

  No

  N/A

• 10.4 Which contractor provides water hygiene support on this site?

  Yes

  No

  N/A

• 10.5 Are monthly hot and cold tap temperatures recorded and are they satisfactory?

  Yes

  No

  N/A

• 10.6 Is there a water treatment and maintenance regime in place including water sampling?

  Yes

  No

  N/A

11. ENVIRONMENTAL

• 11.1 Do Technical Services maintain air conditioning equipment on this site?

  Yes

  No

  N/A

• 11.2 Where Technical Services maintain A/C equipment is there an FGas register held on site?

  Yes

  No

  N/A

• 11.3 Has the validity of the Waste Carrier’s Licence been checked in the past 12 months?

  Yes

  No

  N/A

• 11.4 Where required is there a spill kit held in Technical Services areas?

  Yes

  No

  N/A

12. Concept – Task Specific Risk Assessment

• 12.1 Are Task Specific Risk Assessment documents fully completed and available in Concept for this contract?

  Yes

  No

  N/A

• 12.2 List the Concept Job Number and name of the operative(s) assigned to the task(s).

  Yes

  No

  N/A

• 12.3 Have relevant and significant hazards for the task(s) been identified on the document by the operative(s)?

  Yes

  No

  N/A

• 12.4 Have suitable control measures for question 12.3 been identified on the document by the operative(s)?

  Yes

  No

  N/A

13. CSCS Cards

• 13.1 Detail the name of the employee (s) or sub contractors along with the CSCS card numbers.

• Details:

• 13.2 Check the CSCS card via CSCS Smart Check for validity and record the result.

14. PROJECT WORKS/REFURBISHMENTS

• 14.1 Are Technical Services carrying out/planning any project / construction or refurbishment works at this site?

  Yes

  No

  N/A

• 14.2 If work is in progress arrange to carry out a separate project site audit.

  Yes

  No

  N/A

15. FURTHER COMMENTS

• Further Comments

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• Completed by (Name, Signature & Sign Date)

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