Colliers International - Property Management Inspection Checklist

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Security and Contractor Management

• 1. Are all restricted areas locked and signage clearly displayed?

  Yes

  No

  N/A

• 2. Are the SASNZ, ControlPoint login instructions available?

  Yes

  No

  N/A

• 3. Are all contractors inducted and reviewed within past 12 months?

  Yes

  No

  N/A

• 4. Is the site specific hazards register available on site?

  Yes

  No

  N/A

• 6. Is the building warrant of fitness up to date and displayed?

  Yes

  No

  N/A

Fire Protection Systems

• Check fire alarm panel display and comment if there are any defects of isolations.

• Is the green light on with no signs of defects or isolations?

  Yes

  No

  N/A

• 1. Is there evidence to suggest that the Service Provider regularly testing and maintaining the following components to the relevant Service Agreement and appropriate State legislation:

• A - Portable Fire Extinguishers

  Yes

  No

  N/A

• B - Fire Hose Reels

  Yes

  No

  N/A

• C - Fire Doors

  Yes

  No

  N/A

• D - Fire Alarm System

  Yes

  No

  N/A

• E - Fire Sprinkler System

  Yes

  No

  N/A

• F - Early Warning Intercommunication System (EWIS)

  Yes

  No

  N/A

• G - Emergency Lighting & Exit Signs

  Yes

  No

  N/A

• 2. Are Fire Cupboards (fire hose reel storage, etc) clean and free from stored materials and rubbish?

  Yes

  No

  N/A

• 3. Are Portable Fire Extinguishers and Fire Hose Reels marked with a location and identification marker?

  Yes

  No

  N/A

• How does the switch appear?

  Off

  On

Emergency Management

• 1. Is the emergency evacuation plan clearly displayed in all areas?

  Yes

  No

  N/A

• 2. Are ALL Fire Doors operational?

  Yes

  No

  N/A

• 3. Is there an assembly areas plan?

  Yes

  No

  N/A

• 4. Are the means of escape paths and emergency exits clear?

  Yes

  No

  N/A

Electrical (Common area equipment only)

• 1. Has electrical equipment and Residual Current Devices been tested/tagged in last 12 months?

  Yes

  No

  N/A

• 2. Are power points being used appropriately (i.e no multiboards, double adaptors, etc)

  Yes

  No

  N/A

• 3. Has distribution board had thermal test done in last 12 months?

  Yes

  No

  N/A

Hazardous Substances

• 1. Is the site clear of hazardous materials or dangerous goods on site?

  Yes

  No

  N/A

• 2. Are the materials or goods stored correctly?

  Yes

  No

  N/A

• 3. Are Material Safety Data Sheets (MSDS) available for all dangerous goods?

  Yes

  No

  N/A

• 4. Is there asbestos onsite and is the register up to date?

  Yes

  No

  N/A

• 5. Is a spill kit on site and is it complete?

  Yes

  No

  N/A

First Aid (applies to manned properties only)

• 1. Is a first aid kit supplied?

  Yes

  No

  N/A

• 2. Has the first aid kit been audited in the last year?

  Yes

  No

  N/A

• 3. Are all injuries reported and recorded in a book or form?

  Yes

  No

  N/A

• 4. When first aid equipment is used is it recorded?

  Yes

  No

  N/A

• 5. Is a sharps kit available?

  Yes

  No

  N/A

Interior Environment

• 1. Are floors and surfaces in good condition?

  Yes

  No

  N/A

• 2. Are stairways and aisles kept clear and useable?

  Yes

  No

  N/A

• 3. Are lighting levels satisfactory?

  Yes

  No

  N/A

• 4. Is the general presentation and cleanliness satisfactory?

  Yes

  No

  N/A

• 5. Are toilets clean and adequately stocked with supplies?

  Yes

  No

  N/A

• 6. Is air conditioning within operational limits?

  Yes

  No

  N/A

• 7. Is the directory board up to date?

  Yes

  No

  N/A

• 8. Are vacant areas clean and presentable?

  Yes

  No

  N/A

• 9. Are lifts clean, well lit and are the emergency phones operational?

  Yes

  No

  N/A

• 10. Are public facilities and large common areas (i.e food courts, etc) well presented?

  Yes

  No

  N/A

• 11. Is CCTV operational?

  Yes

  No

  N/A

• 12. Are disabled amenities and access areas clean and free from obstruction?

  Yes

  No

  N/A

Exterior Environment

• 1. Are exterior walls and surfaces clean and in good repair?

  Yes

  No

  N/A

• 2. Are paths and external stairs in good condition?

  Yes

  No

  N/A

• 3. Is the car park Tarmac seal in a good maintained state and bollards/speed humps not damaged?

  Yes

  No

  N/A

• 4. Is the like marking and signage adequate in the car park area?

  Yes

  No

  N/A

• 5. Are driveways clear and free of hazards?

  Yes

  No

  N/A

• 6. Are roller doors/auto doors/boom gates/dock levellers operational and not damaged?

  Yes

  No

  N/A

• 7. Is exterior/security lighting working?

  Yes

  No

  N/A

• 8. Are drains/grates clear of rubbish?

  Yes

  No

  N/A

• 9. Are waste bins regularly emptied and area clean/tidy?

  Yes

  No

  N/A

• 10. Are fences/gates undamaged?

  Yes

  No

  N/A

• 11. Are landscaped areas well presented & free from rubbish?

  Yes

  No

  N/A

Plant & Equipment

• 1. Are all access ladders and stairways in good condition?

  Yes

  No

  N/A

• 2. Are the lifts and escalators serviced frequently?

  Yes

  No

  N/A

• 3. Are the Building Maintenance Units (BMU's) serviced regularly?

  Yes

  No

  N/A

• 4. Does the car park ventilation system appear to be working correctly?

  Yes

  No

  N/A

• 5. Are ALL plant rooms neat and tidy, free from debris and trip hazards?

  Yes

  No

  N/A

• 6. Is there evidence that chillers/cooling towers are regularly serviced?

  Yes

  No

  N/A

• 7. Is there appropriate hazard warning signage such as moving machinery/legionella?

  Yes

  No

  N/A

Roof

• 1. Is the roof area free from debris and trip hazards?

  Yes

  No

  N/A

• 2. Are the roofs/gutters clear and in good maintained condition?

  Yes

  No

  N/A

• 3. Are roof walkways and perimeter barriers in good condition?

  Yes

  No

  N/A

• 4. Is the site clear of access issues/fall hazards within the two meter proximity to the access hatch or roof mounted equipment?

  Yes

  No

  N/A

Environmental

• 1. Are grease traps serviced as per regulations?

  Yes

  No

  N/A

• 2. Are sump pumps operational and regularly serviced?

  Yes

  No

  N/A

Workplace Safety

• 1. Are there any confined spaces on site?

  Yes

  No

  N/A

• 2. Are there any trip hazards apparent?

  Yes

  No

  N/A

• Please make note of any hazards not already identified in this report.