Company Induction Form

• Based?

• Conducted on

  Date

• Prepared by

• Location
  Address

QA 002 - Health Declaration

• Full name

• Are you a registered disable person?

  Yes

  No

  N/A

• Do you have any Physical Disabilities which should be noted?

  Yes

  No

  N/A

• Suffered with back injury, back pain or neck pain?

  Yes

  No

  N/A

• Suffered with disc injury?

  Yes

  No

  N/A

• Suffered with Hernias?

  Yes

  No

  N/A

• Suffered with nerve injury?

  Yes

  No

  N/A

• Suffered with ligament or muscular injuries?

  Yes

  No

  N/A

• Suffer with hearing problems or inner ear damage?

  Yes

  No

  N/A

• Suffer from Tinnitus? (ringing of the ears)

  Yes

  No

  N/A

• Suffer from Defective Vision?

  Yes

  No

  N/A

• Suffer from Ear Infections?

  Yes

  No

  N/A

• Suffer from Defective colour vision?

  Yes

  No

  N/A

• Do you wear a hearing aid?

  Yes

  No

  N/A

• Date of last hearing test?

• Do you wear glasses?

  Yes

  No

  N/A

• Date of last eye test?

• Have you been inoculated against tetanus?

  Yes

  No

  Unsure

• Have you been inoculated against polio?

  Yes

  No

  Unsure

• Have you suffered with Pains in the Chest?

  Yes

  No

• Have you suffered with High Blood Pressure?

  Yes

  No

• Have you suffered with Epilepsy?

  Yes

  No

• Have you suffered Fainting Attacks?

  Yes

  No

• Have you suffered with Asthma?

  Yes

  No

• Have you suffered with Shortness of breathe?

  Yes

  No

• Have you suffered from skin trouble (eczema/dermatitis)?

  Yes

  No

• Have you suffered with muscle or joint trouble?

  Yes

  No

• Have you suffered from Heart Attacks?

  Yes

  No

• Have you suffered from Angina?

  Yes

  No

• Have you suffered with Fits or Blackouts?

  Yes

  No

• Have you suffered with Giddiness?

  Yes

  No

• Have you suffered with Hay fever?

  Yes

  No

• Have you suffered with Anxiety or Depression?

  Yes

  No

• Have you suffered with Reoccurring Headaches?

  Yes

  No

• Have you suffered with Diabetes?

  Yes

  No

• Please give details of any medication you are taking

• How would you consider your weight.

  Under

  Over

  Normal

• Is your general health good?

  Yes

  No

  N/A

• Have you had a medical in the last 2 years?

  Yes

  No

  N/A

• Please tick if you are limited in these areas- walking, standing, lifting, using your hands, working at height, driving, climbing ladders?

• How Many days have you had off due to illness in the last six months?

• Please State below your doctors name, address and number

• I DECLARE THAT TO THE BEST OF MY KNOWLEDGE THE ABOVE IS CORRECT

  Sign

QA 003 - Employee Record

• Full name

• Date of birth

• National Insurance Number

• Home Address

• Telephone Number

• Nationality

• Job Description

• Hourly rate agreed

• Relationship Status

• Employment commenced

• Employment ceased

• 1. Emergency contact name

• 1. Emergency contact relationship

• 1. Emergency contact number

• 1. Emergency contact address and postcode

• 2. Emergency contact name

• 2. Emergency contact relationship

• 2. Emergency contact number

• 2. Emergency contact address and postcode

• Are you submitting a p45?

  Yes

  No

  N/A

• Please submit to wages@thomasplanthireltd.com

  Date

• Please speak to wages@thomasplanthireltd.com IMMEDIATELY , who will arrange for you to complete a P46 as soon as possible.

• Name of bank/building society?

• Banks address

• Sort code and account number

• Have the arrangements for travel been discussed?

  Yes

  No

  N/A

• To be confirmed by a line manager

QA 006 - Company Induction checklist

• Induction to supervisors and managers

  Yes

  No

  N/A

• Site specific hazards identified

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Job Description

  Yes

  No

  N/A

• Working hours and breaks

  Yes

  No

  N/A

• QA 002 Health declaration completed and signed forms

  Yes

  No

  N/A

• QA 003 employee/self employed record form

  Yes

  No

  N/A

• P45 From previous employment

  Yes

  No

  N/A

• Employee handbook (for direct employers only)

  Yes

  No

  N/A

• Contract of employment

  Yes

  No

  N/A

• Method of payment advised

  Yes

  No

  N/A

• Travel and expenses

  Yes

  No

  N/A

• QA 037 working time form

  Yes

  No

  N/A

• Welfare facilities - walk around the depot

  Yes

  No

  N/A

• Insurance of safe system of work

  Yes

  No

  N/A

• Company policies

  Yes

  No

  N/A

• FORS drivers handbook

  Yes

  No

  N/A

• QA 034 Right to work in the uk

  Yes

  No

  N/A

• QA 039 Driver mandate form and copy of driving licence

  Yes

  No

  N/A

• QA 038 Night shift opt out form (optional)

  Yes

  No

  N/A

• QA 040 Height Measuring Stick

  Yes

  No

  N/A

• QA 0101 training reimbursement form

  Yes

  No

  N/A

• Copy of any Training Certificates

  Yes

  No

  N/A

• Method statement and SOP explained and signed off.

  Yes

  No

  N/A

• Employee signature

  Sign

• Employer signiture

  Sign

Height Measuring sticks

• <br>• Wagon must be loaded and ready for road travel, ensuring air suspension is inflated.<br>• Ensure ground is level and firm<br>• Extend measuring stick up and across to highest point of load off ground level<br>• Ensure stick is at 90 degree angle from the floor<br>• Read height from measuring stick and set height indicator in cab<br>• Put away stick in case and keep in secure place in the cab.<br><br>Were driver is unable to reach highest point of the load from the ground<br>• Extend measuring stick up and across <br>• Place the stick on the bed of the truck / trailer, driver to stay on ground level<br>• Ensure stick is at 90 degree angle from the floor<br>• Adjust the height measurement stick to the highest point of the load <br>• Read height from measuring stick <br>• measure with a tape from ground level to bed of trailer <br>• add both measurements together to equate the height of load and set height indicator in cab<br>• Put away stick in case and keep in secure place in the cab.

  Agree

  N/A

• I agree to have read the above statements and agree to put it in place

  Sign

Licence/passport checks

• Can you provide a copy of your passport?

  Yes

  No

  N/A

• Can you provide us a additional form of ID?

  Yes

  No

  N/A

• Can you provided a copy of your driving licence?

  Yes

  No

  N/A

• Please email your driving licence to tm@thomasplanthireltd.com

• By signing below you are agreeing for us to periodically check your driving licence information to establish licence entitlements and monitor offences. All information is used and treated under the Data Protection Act.

  Sign

Working time directive opt out form

• The working time directive, states that an employee cannot be asked to work more than 48 hours per week, on average over a 17 week period. you can choose to work more than 48 hours a week on average if you're over 18. This is called opting out. your employer can ask you to opt out , but if you do you cant be sacked or treated unfairly for refusing to do so. You can opt out for a certain period or indefinitely. It must be voluntary and in writing. Driving (except for drivers of vehicles under 3.5 tons using GB Domestic drivers' hours rules) cannot opt out as your working hours are regulated and controlled.

• I agree that I may work for more than an average 48 hours a week over a 17-week period. If I change my mind, I will give my employer 7 days' notice i writing to end this agreement.

  Sign

• This Workforce Agreement is between Thomas Plant Hire Ltd “The Company” and drivers. “The Employees” in accordance with the provision of the Road Transport (Working Time Regulations) 2005 “The Regulations”, which came into force of 4 April 2005 and will apply to those mobile workers subject to the provisions of the Regulations. It is agreed that the Company and the Employees will adopt the flexibility permitted by the Regulations as set out below. This Agreement will remain in force for a period of 5 years when it will cease to have effect. • Night Work: a night worker’s normal hours of work may exceed the limit of 10 hours in each 24 hour period Signed on behalf of the Company Lowri Thomas

  Sign

Eye Site test

• Name of Employee

• State the Number plate read at a distance of 20M+

• Result

  Pass

  Fail

• I hereby declare that i will report any changes to my vision or report any health impairments that may effect/impact my ability and entitlement to drive or work safely.

  Sign

Learning agreement

• This Learning Agreement is designed to ensure that both the Company and employee understand their obligations regarding further education and training. It is a standard quality measure to ensure that:  Employees understand what they have the right to expect from TPH LTD  Employees understand what is expected of them during their course  Line Managers are clear concerning their employees support needs. Company Pledge  You will receive information, advice and guidance about your chosen course from your Line Manager  TPH will fund an agreed proportion of your chosen course (subject to authorisation)  Your progress will be reviewed periodically by your Line Manager  TPH will provide adequate support for any specific learning needs you may have, either throughout the course, or at appropriate mutually identified times Line Manager’s Pledge Your Line Manager will agree to:  Provide adequate support and guidance throughout your chosen training course  Meet with you on a regular basis to discuss your progress and send a report to the Management regarding your progress on courses that are to take place over more than a week’s duration Employee Pledge You, the employee will agree to:  Undertake sufficient study to maintain progress and achieve success on your chosen course  Attend college/university/training center, where appropriate, when required to do so  Complete assignments, where appropriate, on time  Contact you’re Line Manager of a member of the Senior Management team if you are experiencing difficulties with the course  Give us authorization to obtain regular reports from the appropriate college/university/Training Center regarding your progress/attendance  Repay the costs of any course and examination fees in line with the table below if you resign from the Company’s employment during the course or for an unacceptable reason, withdraw or fail within twelve months. See below for the percentage of fees that need to be re-payed after leaving after a certain time scale. 3 months or less = 100% 3-6 months = 75% 6-9 months = 50% 9-12 months = 25% Following a successful period of 12 months or more, no training reimbursement is required.

  Sign

• Employee Signature

  Sign

• Employer Signature

  Sign

Please Read And Sign the Below Once you have understood the Company Policies.

• 1. Health and Safety Policy 04/07/2023 2. Quality Policy 04/07/2023 3. Environmental Policy Statement 04/07/2023 4. Anti Slavery Policy 04/07/2023 5. Equal Opportunity & Diversity Policy 04/07/2023 6. Corporate social Responsibility Policy 04/07/2023 7.Complaints policy 04/07/2023 8. Anti Corruption & Bribery 04/07/2023 9. Community Engagement & Involvement 04/07/2023 10. Modern Slavery & Human Trafficking Policy 04/07/2023 11. Grievance Procedure 04/07/2023 12. Responsible Sourcing Policy 04/07/2023 12.a. Ethical Code Of Fair Trading Policy 04/07/2023 14. Work Safe Policy 04/07/2023 15. Fatigue Management Policy 04/07/2023 16. Whistle-blowing Policy and Procedure 04/07/2023 17. Coronavirus 04/07/2023 18. Drugs and Alcohol Policy 04/07/2023 19. Staff Development and Training Policy 04/07/2023 20. Worker Welfare Policy 04/07/2023 21. Privacy Policy GDPR 04/07/2023

  Sign

SOP201 - Loading and Unloading Vr2

• 1.0 SCOPE • This SOP is for the safe working practices to follow whilst loading and unloading vehicles. • The SOP is in accordance with the “Management of Health and Safety At Work Regulations” and Section 2 of the Health and Safety At Work Act 1974. • Adherence to this SOP will help comply with the VOSA code of practice “Safety of Loads on Vehicles” 2.0 HAZARD’s • Uncontrolled trailer movements • Vehicle / Plant failure including those items being carried • Loss of load • Overturning of plant, vehicle or equipment • Damage to vehicle and plant during operations • Falling from height whilst accessing cabs / lashing points • Interface with people and other plant / activities • Hitting overhead cables • Fuel Spillage • Use of winches 3.0 Uncontrolled trailer movements The following requirements are to ensure that the trailer unit remains stable and prevents uncontrolled movements (especially on inclines, however shallow) 1. Check for overhead obstructions 2. Park on firm level ground 3. Secure prime mover 4. Check area for hazards 5. Lower jack legs on trailer 6. Release air out of trailer suspension 7. Allow trailer to fully lower 8. Apply trailer park brake 9. Lower ramps 10. Load 11. Position 12. Secure plant 13. Raise ramps 14. Return air into trailer suspension 15. Raise jack legs 16. Release trailer park brake 17. Fit marker boards if required 18. Measure load height (if over 3 meters, and transfer load height to indicator inside cab) 19. Walk around for visual inspection, checking security of all chains and tensioners or any damage 4.0 Vehicle / Plant failure including those items being carried. • Regular maintenance schedule, including prestart drivers checks, drivers understanding the next service or statutory inspection interval. • Carry out a basic condition check against the Pre-Delivery Inspection to ensure the checks have been carried out. • Activity to comply with VOSA code of practice “Safety of Loads on Vehicles”. • All arms/booms or other items of plant to be on deck or supported. 5.0 Loss of load • Vehicle bed to be checked and fully serviceable. • Driver to carry out pre-use checks to ensure vehicle is safe. • Chains/straps to be checked at regular set intervals and connected to correct points. • Chains/Straps to be stored correctly when not in use. • Driver training in securing procedures. 6.0 Overturning of plant, vehicle or equipment • Load weight must not exceed the vehicle load capacity. • Planners to ensure delivery/returns paperwork is correct and logistics planned with cognizance of the hire fleet weight data. • Loading / unloading must be carried out on firm and level ground. • Ensure trailer ramps are free from debris. • No unauthorized persons are permitted to operate plant/equipment • Ensure plant operative is wearing seat belt at all times. 7.0 Falling from height whilst accessing cabs / lashing points • Only trained Operative to access bed of trailer and to stay in middle where possible. • Client to provide safety system (Air bags, Access Gantry) if applicable, report back any site issues affecting the safe unloading of plant. • Operative to always have 3 points of contact when accessing/egressing plant and vehicle cabs. • Ensure no trip hazards including chains & straps stored correctly. • Suitable PPE to be worn. • Lighting levels to be checked to allow safe movement around the vehicle and plant. 8.0 Interface with people and other plant / activities • Client and Thomas Plant Hire Ltd to provide safe area to work. • Loading area to be checked by driver before carrying out operation. • All plant to be loaded/unload by trained (CPCS/NPORS) personnel only. 9.0 Hitting overhead cables • Ensure the prestart check includes an accurate measurement of the height of the vehicle prior to leaving the site or depot so warning signs can be acknowledged and bridge / cable strikes avoided. • Driver to carry out site checks to identify height restrictions on site. • Follow any direction (GS6 Goal Posts) 10.0 Fuel Spillage • Regular maintenance of the vehicle with any leaks reported immediately. • COSHH assessments and spill training/procedures • Follow Site procedures • Report any spillage so an investigation can be carried out. 11.0 Use of winches • Only trained operates to use winch, all ropes and winches are to be tested, inspected and checked prior to use. • Lashing points to comply with • BS EN 12640:2001 • All loads to be assed prior to use to ensure within SWL. 12.0 OCCUPATIONAL HEALTH & SAFETY PRECAUTIONS. • All team members to hold the appropriate competence card. • On completion of works, all straps and securing equipment to be stowed away, deck brushed if required and a damage check carried out with any defect reported ASAP. • Maintain safe distances from plant and machinery, ensure all operatives in your local vicinity have acknowledged your presence 13.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP202 - Heavy or Abnormal Loads

• 1.0 SCOPE • This SOP is for the safe working practices to follow whilst carrying heavy or abnormal loads. • The SOP is in accordance with “The Road Vehicles (Authorization of Special Types) (General) Order 2003”. 2.0 HAZARD’s • Bridge strike. • Exceeding the weight restrictions on bridges, roads, culverts and other structures. • Overloading of vehicle. • Fines / company image if found to be in breach of the requirements. • RTA. 3.0 Heavy or Abnormal loads • All loads are the responsibility of the driver. The driver must ensure that they have assessed the load to ensure that the following is known and whether the load requires additional controls (movement orders / escorts / specific routes to avoid restrictions):  Weight greater than 44 t  Width if exceeding 2.9m  Rigid lengths of more than 18.65m  Height greater than 5m. • If any of the above are found to be the case, do not attempt the route and inform the Transport Manger as additional controls may be required. • Do not exceed the maximum capacity of your vehicle and trailer (if applicable) • Be aware of your load restrictions and remain vigilant for height limitations (Bridges) and weight limitations (roads and bridges) • If you become aware of changing road conditions (reduced width due to roadworks, unsealed roads on access to Client sites or any other issue) stop where safe to do so and inform the Transport Manager. 4.0 Loss of load • Vehicle bed to be checked and fully serviceable. • Driver to carry out pre-use checks to ensure vehicle is safe. • Chains/straps to be checked at regular set intervals and connected to correct points. • Chains/Straps to be stored correctly when not in use. • Driver training in securing procedures. 5.0 Overturning of plant, vehicle or equipment • Load weight must not exceed the vehicle load capacity. • Planners to ensure delivery/returns paperwork is correct and logistics planned with cognizance of the hire fleet weight data. • Loading / unloading must be carried out on firm and level ground. • Ensure trailer ramps are free from debris. • No unauthorized persons are permitted to operate plant/equipment • Ensure plant operative is wearing seat belt at all times. 6.0 Falling from height whilst accessing cabs / lashing points • Only trained Operative to access bed of trailer and to stay in middle where possible. • Client to provide safety system (Air bags, Access Gantry) if applicable, report back any site issues affecting the safe unloading of plant. • Operative to always have 3 points of contact when accessing/egressing plant and vehicle cabs. • Ensure no trip hazards including chains & straps stored correctly. • Suitable PPE to be worn. • Lighting levels to be checked to allow safe movement around the vehicle and plant. 7.0 Interface with people and other plant / activities • Client and Thomas Plant Hire Ltd to provide safe area to work. • Loading area to be checked by driver before carrying out operation. • All plant to be loaded/unload by trained (CPCS/NPORS) personnel only. 8.0 Hitting overhead cables • Ensure the prestart check includes an accurate measurement of the height of the vehicle prior to leaving the site or depot so warning signs can be acknowledged and bridge / cable strikes avoided. • Driver to carry out site checks to identify height restrictions on site. • Follow any direction (GS6 Goal Posts) 9.0 Fuel Spillage • Regular maintenance of the vehicle with any leaks reported immediately. • COSHH assessments and spill training/procedures • Follow Site procedures • Report any spillage so an investigation can be carried out. 10.0 OCCUPATIONAL HEALTH & SAFETY PRECAUTIONS. • All team members to hold the appropriate competence card. • On completion of works, all straps and securing equipment to be stowed away, deck brushed if required and a damage check carried out with any defect reported ASAP. • Maintain safe distances from plant and machinery, ensure all operatives in your local vicinity have acknowledged your presence 11.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP203 - Operational Road Risk (Office)

• 1.0 SCOPE • This SOP is for the safe working practices to follow whilst driving on the highway. • The SOP will ensure that (if complied with), road risk can be reduced or eliminated where possible. • You as the driver are responsible for following this SOP, and any other legal requirement placed on heavy goods drivers. 2.0 HAZARD’s • Health Issues • Distractions and noncompliance with safety features • Vehicle failure • Adverse weather conditions • Incorrect route taken • Road rage • Lorry or load theft • Fatigue 3.0 HEALTH ISSUES • Ensure that you attend the annual eyesight test and report any issues with your vision, including the requirement to wear glasses if that becomes the case. • Report when requested for the “Safety Critical” or HGV medical. • Drivers to inform their manager of any medical conditions and medication. • All staff to be aware of the Mental Health First Aiders within the business who can offer help and support. 4.0 DISTRACTIONS, GENERAL RULES AND NONCOMPLIANCE WITH SAFETY FEATURES • Use of mobile phones is a distraction whilst driving, even if hands free kits are fitted. Do not drive whilst using mobile phones. Put them out of site and check them when the vehicle has stopped in an appropriate location with the hand brake applied. • Always wear a seat belt. • Do not pick up noncompany passengers unless authorized to do so, company passengers are required to wear seatbelts. • Obey the speed limits and remember, the limit is not the target, drive to the conditions of the road. • Do not drive under the influence of drugs or alcohol. Report any medication you have been prescribed to your depot manager. • Ensure you do not exceed your driver hours. 5.0 VEHICLE FAILURE • Report defects as they occur. • Stop in a position / location of safety should any failure of steering, braking, Power occur and report to the transport manager immediately. • Keep reporting the issues daily until they are resolved. • Report to the Transport Manager any defects which could cause the vehicle to be “Vehicle Off Road” due to safety failings. • Ensure you understand the service / maintenance frequency and advise the depot manager should the service / maintenance interval become imminent. • Report any damage. • Report any warning lights / service lights that are displayed. 6.0 ADVERSE WEATHER CONDITIONS • Drive to the conditions on the road, even light rain affects braking. • Check weather forecast for weather alerts along your route. • Report adverse weather to your manager. • Ensure you have de icing equipment. • Ensure you have suitable wet weather gear. 7.0 INCORRECT ROUTE TAKEN. • Routes are planned to avoid weight, height and sometimes width restrictions. • Follow the route at all times. • If the route is diverted, stop where it is safe to do so and inform your manager to confirm an alternate route. • Follow any prescribed movement orders. 8.0 ROAD RAGE • Remember to remain calm and be non-confrontational, even in a post collision event. • Do not use the horn to “reprimand” poor driving. • If the situation is turning aggressive, inform the Police immediately. • Drive within the law and with consideration for other road users. 9.0 LORRY OR LOAD THEFT • Ensure the prestart check includes an accurate measurement of the height of the vehicle prior to leaving the site or depot so warning signs can be acknowledged and bridge / cable strikes avoided. • Driver to carry out site checks to identify height restrictions on site. • Follow any direction (GS6 Goal Posts) 10.0 FATIGUE • If you are tired, pull over in a position of safety and take a break. • Ensure your drivers hours are not exceeded. • Talk to your manager if you are felling tired / unwell or run down. 11.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP204 - Manual Handling, slips, trips and falls (Office)

• 1.0 SCOPE • This SOP is for the safe working practices to follow whilst carrying out manual handling tasks. • The SOP will ensure that (if complied with), manual handling and associated secondary accidents (Trips) are prevented. • Compliance with this SOP will ensure you are in compliance with Thomas Risk Assessment for Manual Handling. 2.0 HAZARD’s • Musculoskeletal injury. • Slips, trips and falls. 3.0 Manual Handling • No person may be required to manually handle a load that you do not feel comfortable lifting. • Loads shall be positioned mechanically, as close as possible to its final position, to reduce the distance for manual handling. • Load to be examined to determine its weight, dimensions and contents. • Area of lift and route along which the load is to be transported, shall be well lit, with non-slip surface and clear of any slip/trip/fall hazards. • Establish whether the load is hot or cold, or if it has any sharp edges or corners. Test to see if the load is likely to fall apart when lifted, or if the contents within the load may be subject to unexpected movements with sudden displacement of the weight. • Operatives will understand the methods of kinetic lifting and handling techniques. • Hand-hooks, suckers, or other lifting aids will be employed (specify) where practicable. • Consider whether personal protective equipment is required (specify). • Team lifting will be carried out under the direction of a competent co-ordinator. Team members will be fully fit and of similar abilities. • Good handling techniques are essential in the prevention of injury from manual handling operations. The correct method of lifting is to use the strong leg and thigh muscles and to maintain the natural shape of the spine throughout the lift. 4.0 Secondary Accidents • Ensure that the work area is free from trip hazards (trailing leads, chains, oil, grease, other objects) • Plan the route of more difficult loads to avoid changes in height, stooping or other manual handling hazards. • Report any leaking plant / vehicle / equipment and tackle any leakage with the spill kit. 5.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP205 - Plant and Equiptment Movements

• 1.0 SCOPE • This SOP is for the movement of plant and equipment within Thomas controlled areas (depots, Yards, Sites). • The SOP will ensure that (if complied with), collisions, injury and damage will be prevented during plant and equipment movements. • Compliance with this SOP will ensure you follow the associated Thomas Risk Assessment. 2.0 HAZARD’s • Overturning of plant or equipment. • Collision with other plant or pedestrians. • Workshop personnel & Low Loader drivers falling from the plant and equipment. • Working at height. • Contact with overhead structures. 3.0 CONTROLS • Plant and equipment will only be operated by trained and competent persons, who are authorised – records of training will be kept. • Depot management shall ensure a safe system of work is developed, followed and monitored – i.e. provide safe movement of plant and equipment around the site to ensure no conflict between other plant, structures and or pedestrians (segregated pedestrian walkways). • Suitable speed limits for the ground conditions and vehicle capabilities will be set and enforced. • Fitters/ Low-loader drivers will be given information as to the capabilities and restrictions of the plant and equipment, which must not be exceeded. • All working at height (maintenance and accessing and egressing plant) will either be done by podium steps or using 3 points of contact. • Ensure no plant or equipment is travelled with the booms or raised bodies. • Controls to be clearly marked - drivers must not to operate any controls unless they are sat on the operators seat. • Passengers will not be carried on plant or equipment unless the machine has been so designed. • Plant or equipment will only be reversed when there is adequate rear view visibility or under the directions of a banksman; equipped with suitable visibility aids i.e. mirror; with suitable reversing alarm and horn; equipped with hazard warning lights. • Ensure laced safety footwear with midsole protection is worn and replaced when worn out. 4.0 SAFETY AROUND MOVING PLANT • Ensure checks are carried out from a position of safety ensuring safety distances between vehicle and plant movements. • Plant operations can be particularly dangerous to others given the “Blind Spots” . Whilst mirrors and cameras can aid the operators, EVERYONE is asked to remain vigilant around plant and equipment. • Pedestrians: Do not enter any of the zones around plant and equipment unless you are part of the workgroup. • Before approaching plant, look at the plant operative, get the “Thumbs Up”, wait for the operative to stop the plant, arm to be lowered (if excavator) and the dead man switch to be applied, confirm the Thumbs up from the plant operative before approaching. • Stay outside the “danger zone” and do not assume the plant operative has seen you. • Ensure Hi Vis clothing is worn when working in areas around plant and vehicles. 5.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If it’s not safe, STOP, reassess, challenge poor behaviours, report issues to the site management team.

SOP206 - Tyre Management (Office)

• 1.0 SCOPE • This SOP is for the checking of tyres following an incident whereby the DVSA prohibited the use of a vehicle due to tyre condition. • The SOP will ensure that (if complied with), drivers will ensure Thomas operate a safe fleet of vehicles. • Compliance with this SOP will ensure you follow the associated Thomas Risk Assessment. 2.0 HAZARD’s • Tyre debris causing secondary incidents. • Road traffic incident due to poor vehicle performance (especially in wet or icy conditions) • Prosecution of a driver if tyre condition and lack of following Thomas SOPs are found to be contributing factors. 3.0 CONTROLS • There is no valid excuse for poor conditioned tyres as Thomas stance is clear and any reported defect will be reported, and any tread wear monitored and managed. • Every driver must carry out a check of all tyres on the vehicle and trailer before leaving a construction site or any other premises where the road surface is unpaved. This is in addition to your daily walk round inspection. • If a tyre is found to have a cut, or cords exposed or to be underinflated or to have any other damage you must notify your transport supervisor immediately and arrange replacement. • Tread depth will be monitored during periodic inspections, but any excessive wear must be reported immediately. • Current minimum requirements (not the goal) are that 75% of the circumference must have at least 1mm of thread (in a continuous band) for a HGV and 1.6 mm for a van or a car. 4.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If it’s not safe, STOP, reassess, challenge poor behaviours, report issues to the site management team.

SOP207 - COSHH (Office)

• 1.0 SCOPE • This SOP is for the use of hazardous materials (COSHH). • The SOP will ensure that (if complied with), operatives will not be exposed to harm from substances. • Compliance with this SOP will ensure you follow the associated Thomas Risk Assessment. 2.0 HAZARD’s • Dermatitis • Respiratory illness. • Burns. • Short, medium and long term affects of chemical exposure. 3.0 CONTROLS • Wear the appropriate PPE for the substance being used. • Refer to the COSHH assessment if unsure on how to deal with a particular hazardous substance. If not available, do not use and request the COSHH assessment. • The COSHH RA must establish the potential harmful effects, how it should be controlled, who may be affected, how it should be stored and what appropriate controls are to be taken. • If an unknown substance is discovered, it must be brought to the attention of the person in charge and a suitable assessment must be carried out before the substance is handled, used or disposed of. • The risk to personnel must be considered and exposure to any harmful substances must be either eliminated or reduced to a safe level by introducing appropriate control measures. • Where use of hazardous substances cannot be avoided, all possible precautions must be taken to minimise exposure. All P.P.E must be used as required by the assessment. 4.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If it’s not safe, STOP, reassess, challenge poor behaviours, report issues to the site management team.   5.0 Warning labelling COSHH Items COSHH Hazard Pictogram explanation: Corrosive - Corrosive (causes severe skin burns and eye damage), serious eye damage Hazardous to the environment - Harmful to the environment Flammable - Flammable gasses, flammable liquids, flammable solids, flammable aerosols, organic peroxides, self-reactive, pyrophoric, self-heating, contact with water emits flammable gas Health hazard/Hazardous to the ozone layer - Harmful skin irritation, serious eye irritation Oxidizing - Oxidizing gases, oxidizing liquids, oxidizing solids Explosive - Explosive, self-reactive, organic peroxide Acute toxicity - Acute toxicity, Very toxic (fatal), Toxic etc. Serious health hazard - Respiratory sensitiser, mutagen, carcinogen, reproductive toxicity, systemic target organ toxicity, aspiration hazard Gas under pressure - Gasses under pressure

SOP208 - Towing with light goods vehicle (Office)

• 1.0 SCOPE • This SOP is for the towing using light goods / 4x4 vehicles. • The SOP will ensure that (if complied with), towing is carried out in a safe and controlled manner throughout the business. • Compliance with this SOP will ensure you follow the associated Thomas Risk Assessment. 2.0 HAZARD’s • Collision. • Overturning. • Failure of braking components. • Loss of trailer. 3.0 CONTROLS • All drivers who two can only do so with express permission from the Transport Manager who will ensure that only operatives with the correct licence categories and experience are permitted to tow. • The towing capacity of any combination must be understood and never exceeded. • A secondary chain must be fitted to retain some control of the trailer should the hitch fail. • The hitch must be examined prior to use. • The trailer brake snatch chain must be fitted to stop the trailer if it comes free. • Lights must be checked on the trailer and not used if any are inoperable. • Ensure the towing speeds for pulling trailers are observed. 4.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If it’s not safe, STOP, reassess, challenge poor behaviours, report issues to the site management team.

SOP209 - Use of Pressure Washer

• 1.0 SCOPE • This SOP is for the use of pressure washers. • The SOP will ensure that (if complied with), washing down is carried out without the risk of harm. • Compliance with this SOP will ensure you follow the associated Thomas Risk Assessment. 2.0 HAZARD’s • High pressure (2000 psi) can cause direct injury. • Secondary injuries can occur as muck, debris and detritus is removed from vehicles, plant and equipment. • Chemical burns if using non standard detergents. • Electric shock. • Environmental damage with run off / blocked drains. • Noise. 3.0 CONTROLS • Drains to be monitored and interceptors regularly cleaned out. • Prior to commencement of the task all equipment must be inspected to ensure that it is in a serviceable condition, checks to be carried out by a competent person. • Safety checks of the equipment must be recorded by responsible person. • Mechanics/Operatives carrying out this type of work must have experience and understand the hazards with regards to projectiles, hot water and steam hazards • Chemicals used for this process must always be handled and stored in line with the requirements of the appropriate COSHH assessments for the product being used. • All surrounding electrical supplies to made safe by either isolation or protected via covers from the water used in the process. • Turn off when not in use. • Implement a hearing protection zone if noise levels are excessive. • Do not point the lance at any individual and always be mindful of where the overspray and muck will land. 4.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If it’s not safe, STOP, reassess, challenge poor behaviours, report issues to the site management team.

SOP210 - Lone working (Office)

• 1.0 SCOPE • This SOP is for Lone Working and the required arrangements. • The SOP will ensure that (if complied with), lone workers are monitored and any absence of communication or the indication of incident with the tracking system, they will be communicated with or efforts to contact others to confirm their safety and location. • Compliance with this SOP will ensure you follow the associated Thomas Risk Assessment. 2.0 HAZARD’s • All hazards associated with any task with the likelihood increased due to no assistance and little chance of calling for help if the lone worker is distressed or injured. 3.0 CONTROLS • Provide specific information, instruction and training (e.g. emergency procedures, out-of- hours procedures, personal safety training, etc). • Identify hazards specific to the workplace / environment, which may create particular risks for lone workers, e.g. remote areas, laboratories, workshops, confined spaces. Consider access requirements, transport and parking arrangements, etc. • Identify hazards specific to the work process, which may create particular risks for lone workers, e.g. work at height, in confined spaces, on electrical systems, and work in the community. • Identify hazards specific to the work equipment, which may create particular risks for lone workers, e.g. manual handling, operation of essential / emergency controls. Can any temporary access equipment that may necessary, such as portable ladders or work platforms, be safely handled by one person? • Identify the potential risk of violence. Is there a history of violence or threats to Staff? Increased communication systems / procedures (e.g. regular pre-arranged contact by e.g. mobile phone). • Periodic site visits to lone workers (supervisors periodically visiting and observing people working alone). • Increase security arrangements (e.g. CCTV, ‘tracker’ devices on vehicles, secure access, personal alarms, etc). • Arrange necessary automatic warning devices, e.g., motion sensors, etc., Arrange necessary manual warning devices, e.g., panic alarms, etc., Increased lighting to be arranged at entrances, exits, and car parks. • Arrange end of task / shift contact (i.e. returning keys). • Arrange checks that a lone worker has returned to their base or home on completion of a task. • Lone workers should have access to adequate first-aid facilities and mobile workers should carry a first-aid kit suitable for treating minor injuries (occasionally risk assessment may indicate that lone workers need training in first aid). • Specify any additional hazards particular to the lone work 4.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If it’s not safe, STOP, reassess, challenge poor behaviours, report issues to the site management team.

SOP211 - Accident and Incident Reporting (office)

• 1.0 SCOPE • This SOP is for Accident and Incident reporting. • The SOP will ensure that (if complied with), the correct details will be taken post-accident or incident and safe systems of work can be implemented to reduce the risk. • Compliance with this SOP will ensure you follow the associated Thomas Risk Assessment. 2.0 HAZARD’s • Road rage from other drivers • Stress • Collision related injury • Carrying on with work whilst unfit through stress, injury or other reason where you are not fit to proceed. 3.0 ACCIDENT / INCIDENT PROCEDURES Always report any incident to your line manager, SHEQ Manager or supervisor ASAP. In the event of a collision, please ensure you carry out the following: 1. Ensure you pull over to a position of safety where possible 2. Determine if you or others are at risk and offer assistance if required 3. If any dispute or claims of injury, contact the emergency services 4. When safe to do so, inform your depot manager 5. Do not admit any form of liability 6. Complete the Scene Driver Collision Report form 7. If the form is unavailable, ensure you record: Collect details of all parties involved: - Name of driver - Address driver - Insurance details - Vehicle registration - Make and model - Date and time of incident - Number, name and addresses of passengers in affected vehicles - Name and contract number for all witnesses - Crime reference number if police attend - Take as many photos at the incident and of the damage, - including images of the registration for all vehicle involved - record any other relevant information such as weather conditions Call Lowri on 07776228609 If you are unable to continue with your daily duties, please also call the hire desk to advise. Damages found to be caused by you, or a claim becoming payable due to inadequate information you provide may result in the insurance excess of £500 being deducted or cost of the repair work being deducted from your wages. Ensure you send the completed collision form via email or a hand written form completed as far as possible on return to the depot. This should be in the cab folder. 4.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If it’s not safe, STOP, reassess, challenge poor behaviours, report issues to the site management team.

SOP212 - COVID 19 Procedures (Office)

• 1.0 SCOPE • This SOP is for the continued situation surrounding Covid 19 and the possibility of new variants and new restrictions. 2.0 HAZARD’s • Death • Long term health issues • Virus transmission 3.0 Control Measures • Whilst Vaccination is a personal choice, Thomas Group expects all employees to either receive the full vaccinations or to inform management that they are not taking part in the vaccination roll out so their work can be changed to accommodate a Covid Safe Environment. • Government rules are to be always complied with. • COVID cleaning of hired plant is required until further notice. • Tool box talks will ensure that operatives are kept up to date with Thomas control measures. • Do not report for work whilst unfit through illness. Report to your manager (by phone) and explain the situation. Personal decisions will be made with senior management and the individuals. • If you attend a site and feel your health is being compromised, pull over to a position of safety and report the issue to your manager. • If you have been on holiday, returning to work after a period of illness or Covid 19 positive result, you must follow Government Guidelines with regards to isolation, testing and quarantine as applicable. 4.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If it’s not safe, STOP, reassess, challenge poor behaviours, report issues to the site management team. • Follow government guidance / restrictions at all times.

SOP214 - Pre start check / Collection checks

• 1.0 SCOPE • This SOP is for the prestart checks and safe working practices to follow prior to commencing work. • The SOP is in accordance with the “Management of Health and Safety At Work Regulations” and Section 2 of the Health and Safety At Work Act 1974. 2.0 HAZARD’s • Unsafe access / egress to working area leading to slips, trips or falls. • Collision with other vehicles during checks. • Unsafe condition of vehicle or trailer leading to incidents during driving. • Failure of hydraulic or pneumatic components. • Defects occurring during transit not being identified. 3.0 PERSONAL REQUIREMENTS DURING PRE-START CHECKS • Ensure checks are carried out from a position of safety ensuring safety distances between vehicle and plant movements. • Plant operations can be particularly dangerous to others given the “Blind Spots” . Whilst mirrors and cameras can aid the operators, EVERYONE is asked to remain vigilant around plant and equipment. • Pedestrians: Do not enter any of the zones around plant and equipment unless you are part of the workgroup. • Before approaching plant, look at the plant operative, get the “Thumbs Up”, wait for the operative to stop the plant, arm to be lowered (if excavator) and the dead man switch to be applied, confirm the Thumbs up from the plant operative before approaching. • Stay outside the “danger zone” and do not assume the plant operative has seen you. • Ensure Hi Vis clothing is worn when working in areas around plant and vehicles. • Ensure laced safety footwear with midsole protection is worn and replaced when worn out. 4.0 PRE-START / COLLECTION / DELIVERY CHECKS VEHICLE AND TRAILER • Prestart checks must be carried out at the start of every shift with all defects reported and photographic evidence of any defect or confirmation of checks being recorded using the APP and ensuring that photos are taken to confirm checks have been completed. • At the end of each leg of your journey, you must check the vehicle for any defect that may have occurred (tyre pressure, warning lights, running lights, leaks, hot brakes, excessive smoke, physical damage to vehicle and trailer. • Photograph the secured loads prior to transit to confirm that your load is secure, safe and that the vehicle is not overloaded. 5.0 COLLECTION AND DELIVERY CHECKS PLANT AND EQUIPMENT • For every machine delivered or collected, we need the following photos: 1. TP number (often behind door so please make sure the door is not left open) 2. Photo of fuel gauge 3. Photo of each side of the machine 4. Fleet number of every attachment: selector grab, breaker, pallet forks, telehandler attachment and each bucket collected. 5. Photo of any damage and please report any defect either observed or communicated by the Client. 6.0 OCCUPATIONAL HEALTH & SAFETY PRECAUTIONS. • On completion of works, all straps and securing equipment to be stowed away, deck brushed if required and a damage check carried out with any defect reported ASAP. • Maintain safe distances from plant and machinery, ensure all operatives in your local vicinity have acknowledged your presence 7.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP15 - Welding Grinding and Hot works

• 1.0 SCOPE • This SOP contains the control measures for certain activities attained through the Thomas Group formal risk assessment process. This document is designed to simplify the risk control communication process. • The SOP is in accordance with the Management of Health and Safety At Work Regulations 1999. 2.0 HAZARD’s • Eye Injury • Hearing loss. • Reduced lung function. • Hand Arm Vibration 3.0 EYE INJURY • Ensure eye protection zones are set up. • Impact goggles or grinding mask must be used when grinding, cutting or any work that may produce projectiles capable of causing eye injury. • As can be seen below, burst discs can project with incredible force and travel substantial distances. • Never use the side of a cutting disc to grind. Only cut with cutting discs and grind with grinding pads. • Always use shields to protect others from injury (welding curtains for “Arc Eye” or “Welders Flash”, designated areas for grinding and welding, exclusion zones) and wear welding masks. 4.0 HEARING LOSS • Excessive noise levels will be monitored if observed for reported to the SHEQ department. If you have to raise your voice to speak to someone close by, there is a chance the noise levels are to high and this must be reported. • Hearing protection zones are required around noisy operations. • Ear defenders are to be issued to all persons affected by noise. • If you have a ringing in your ears or notice hearing loss (no matter how little) please report this to your line manager. 5.0 REDUCED LUNG FUNCTION • Many processes can affect lung function. Ensure you have received suitable FFP3 dust masks and that the “Face Fit” test has been carried out to ensure a “Tight Fit”. • Ensure any local exhaust ventilation systems are working. • Keep doors open when ventilation is required. • Maintain a safe zone around your works so others aren’t exposed to dust / fumes / vapors. • Welders should use battery powered air fed protective equipment for longer duration works with a protection factor of 20 (APF 20). These RPE systems must be regularly maintained and the filters changed. 6.0 HAND ARM VIBRATION • Thomas Group has a categoric policy that no worker shall exceed the Exposure Action Value in any one shift on any day unless it is pre planned or emergency works of short duration. • Sharing of vibrating activities will ensure that individual exposure is limited. • Thomas Tool Hire procure low vibrating tools with built in vibration dampers that allow prolonged use without the risk of harm. • Random sampling monitoring of exposure to HAVS must be carried out to ensure the levels of exposure to hand arm vibration are recorded, the results analyzed and the findings shared with high risk activities assessed to reduce exposure if required. 7.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Audits will require evidence that the Health controls are adequate and will advise if any changes to process or equipment is required. • Please, inform your line manager or SHEQ department should you have any concern about any process you are involved with. • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP216 - Working Under Plant , Hydraulics , Vehicles

• 1.0 SCOPE • This SOP contains the control measures for activities attained through the Thomas Group formal risk assessment process. This document is designed to simplify the risk control communication process. • The SOP is in accordance with the Management of Health and Safety At Work Regulations 1999, Lifting Operations and Lifting Equipment Regulations 1998, HSE publication INDG434 and HSG 261. 2.0 HAZARD’s • Crushing of operatives following failure of lifting equipment • Crushing of operatives through uncontrolled movements of Hydraulic components • Collisions with suspended plant or vehicles causing crush injuries. • Non load bearing ground on Client sites 3.0 Hydraulic Failure / Unplanned operation of hydraulic controls • Always prop any hydraulic RAM where failure or unplanned control operation could cause a crush injury. • Where available, use the OEM supplied device. • If the OEM prop is not available, a suitable alternative capable of supporting the load must be used. • Remember that certain items of plant may not have a non-return valve on the RAM and could be subject to unplanned collapse with loss of pressure, fault or incorrect operation of the levers. Ensure raised Cabs, tipper bodies and hydraulic RAMS have the safety prop fitted. 4.0 Use of Jacks and Axle Stands • Jacks are to be rated with a higher capability for what is required to be lifted. • Jacks are only to be used to place the support “Axle Stands” or for extremely short duration works where the risk of a vehicle falling is negligible and you are not required to work underneath the vehicle. • Pins for axle stands need to be close-fitting and of the correct specification, screwdrivers, bolts etc. are not acceptable. • Use stands on a hard, level surface, e.g., concrete. • Securely chock wheels remaining on the ground. • Make sure that each stand is securely located under a strong point on the vehicle; consult the vehicle manufacturer’s handbook for guidance. • Do not exceed the rated capacity of the stand. 5.0 Twin Post Vehicle Lift • Vehicle lifts need to be kept in good order. Follow the manufacturer’s maintenance instructions and replace consumable items, such as lifting pads, before they become unsafe. • Vehicles must be evenly balanced (i.e. varying the position according to its centre of gravity and the lift type). • Operative to check that the arm locks show no signs of damage or deterioration to their locking teeth and that they engage fully as the vehicle is lifted. • Operative to check the vehicle is secure by lifting to about a metre, confirming the lifting pads are positioned correctly, and then rocking the vehicle to ensure stability. • Operatives to use the correct pad extensions where required, not blocks of wood. • Props may be required for additional vehicle support when removing heavy components as this may cause an imbalance (Gear box removal for example). • Never exceed the rated capacity of the ramp. 6.0 Protection from moving vehicles • All supported vehicles must be protected from the risk of impact from other plant, vehicle or vibration from heavy plant movements. 7.0 Inspection regimes • All Jacks, Stands, vehicle lifts and any other mechanical support requires a thorough examination every 6 months by a “competent person”. • Pre use checks and regular maintenance should be carried out with defective or damaged equipment segregated and put out of use (with the damage noted and determination of why it failed with lessons learnt shared) • All equipment is to be logged on a maintenance register to ensure all equipment is within date. • Colour coding (6 monthly) will be implemented over the next 6 months to ensure a ready reckoner for all operatives to ensure the equipment is within the service schedule. 8.0 NON LOAD BEARING GROUND • In no instances must any fitter, maintenance worker, jet wash operative or operative work or access under a vehicle unless the ground is on a hard standing capable of supporting the point loads of the plant, vehicle or equipment and capable of withstanding the point loads jacks and stands impose. • If poor ground is noted and there is a risk of sinkage, stop works, inform your line manager and recovery to a suitable work place will be arranged. • Remember, even small amounts of rainfall can adversely affect the stability of exposed sub soils. 9.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Audits will require evidence that the Health controls are adequate and will advise if any changes to process or equipment is required. • Please, inform your line manager or SHEQ department should you have any concern about any process you are involved with. • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP217 - General Health procedures (office)

• 1.0 SCOPE • This SOP contains the control measures for certain activities attained through the Thomas Group formal risk assessment process. This document is designed to simplify the risk control communication process. • The SOP is in accordance with the Management of Health and Safety At Work Regulations 1999. 2.0 HAZARD’s • General wellbeing • Hearing loss. • Reduced lung function. • Hand Arm Vibration 3.0 General Wellbeing • We have all been through difficult times during the pandemic. Mental Health support is at the forefront of our minds. If you have any issues, please contact Paul Davies who is trained as a first responder for Mental Health and can signpost you to the correct help and support. Tel: 07756402482. • Alternatively, the Construction Industry Helpline can offer “signposting” to a myriad of support, both financially, practically and mentally. Tel: 0345 605 1956. • Please inform your line manager if your health changes or if you are required to take prescription medication. • Please ensure you complete the annual Health Surveillance questionnaire and indicate if you require any adaptations to complete your work safely. 4.0 Hearing Loss • Noise levels will be monitored, but if you have to raise your voice to speak to someone close by, there is a chance the noise levels are to high and this must be reported. • Ear defenders are to be issued to all persons affected by noise. • Noise protection zones are required for noise generating works to warn people of the hazards. • If you have a ringing in your ears or notice hearing loss (no matter how little) please report this to your line manager. 5.0 Reduced Lung Function • Many processes can affect lung function. Ensure you have received suitable FFP3 dust masks and that the “Face Fit” test has been carried out to ensure a “Tight Fit”. • Ensure any local exhaust ventilation systems are working. • Keep doors open when ventilation is required. • Maintain a safe zone around your works so others aren’t exposed to dust / fumes / vapors. 6.0 Hand Arm Vibration • Thomas Group has a categoric policy that no worker shall exceed the Exposure Action Value in any one shift on any day unless it is pre planned or emergency works of short duration. • Sharing of vibrating activities will ensure that individual exposure is limited. • Thomas Tool Hire procure low vibrating tools with built in vibration dampers that allow prolonged use without the risk of harm. 7.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Audits will require evidence that the Health controls are adequate and will advise if any changes to process or equipment is required. • Please, inform your line manager or SHEQ department should you have any concern about any process you are involved with. • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP218 - Accident Reporting procedure

• 1.0 SCOPE • This SOP is for Accident and Incident reporting. • The SOP will ensure that (if complied with), the correct details will be taken post-accident or incident and safe systems of work can be implemented to reduce the risk. • Compliance with this SOP will ensure you follow the associated Thomas Risk Assessment. 2.0 HAZARD’s • Unreported incidents will result in lessons learnt opportunities being lost. • We have legal and moral responsibilities for reporting unsafe acts or conditions, risk assessing the process and ensuring that a safe system of work is formulated. 3.0 ACCIDENT / INCIDENT PROCEDURES • Ensure First Aid is provided and the emergency services are contacted (where required) • Inform your supervisor once the initial emergency procedure (if applicable) has been carried out. • The supervisor should immediately inform your line / Depot manager, if you cannot inform your supervisor, inform the line / depot manager immediately. • If you cannot contact your line manager, contact the SHEQ Manager Paul Davies on 07756402482. • Preserve evidence, do not try to hide anything, take photographs, record any details. 4.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If it’s not safe, STOP, reassess, challenge poor behaviours, report issues to the site management team. • Do not expose you or others to unacceptable hazards when dealing with emergencies (Identify hazards such as confined space, explosion or electric shock)

SOP219 - Use of fixed and portable tools

• 1.0 SCOPE • This SOP contains the control measures for certain activities attained through the Thomas Group formal risk assessment process. This document is designed to simplify the risk control communication process. • The SOP is in accordance with the Management of Health and Safety At Work Regulations 1999. • Compliance with this SOP will ensure compliance with the Provision of Use of Work Equipment Regulations 1998. 2.0 HAZARD’s • Nonconformity or out of service intervals • Untrained Operatives • Equipment used in an environment it was not intended for • Faulty equipment • Ejectiles of material, disintegration of work equipment 3.0 NONCONFORMITY OR OUT OF SERVICE INTERVALS • All controls must be easily identifiable, with isolation points placed at a place where they can be activated in an emergency. • All new equipment must be checked for a declaration of conformity, instructions are provided in English and the equipment is free from defects. • All equipment to be listed on a PUWER register with the dates of the next inspection indicated. • The next inspection date must be identified using a risk based approach on use of equipment, environment the equipment is used in and the risk of defects, damage, or safety critical aspect of the equipment. • All equipment to be checked prior to use with a visual inspection. • Visual indicators (Colored cable tie) to determine readily if the equipment is within service date. • All equipment out of service date must be quarantined and not used until inspections have been carried out and the equipment confirmed as safe to use. 4.0 UNTRAINED OPERATIVES • Training must be carried out for all operatives using work equipment. • Training must include the correct use and application of the work equipment and communication of any risk arising from its use and precautions to take. • A register of those who can use certain work equipment must be maintained and untrained operatives excluded from using items for which training (and confirmation of safe operation) is not available. • Training will confirm that suitable purposes of each item of equipment the operative is deemed competent to use. 5.0 EQUIPMENT USED IN AN ENVIRONMENT IT WAS NOT INTENDED FOR • Fixed electrical equipment must be in an environment free from damp • Portable electrical equipment must not be used in adverse weather unless fitted with waterproof fittings and seals to allow use (Pumps for example) • Process heats generated must be taken into account for the positioning of the work equipment. 6.0 FAULTY EQUIPMENT • Isolation controls must be clearly visible for all power sources (including electric, hydraulic, pneumatic and gravitational energy) • Pre use checks should identify faults prior to regular inspection, faults must be recorded, communicated and faulty equipment quarantined in the appropriate manner. • Defects during regular services shall be reviewed to determine the adequacy of the service intervals or the correct application of the work equipment. 7.0 EJECTILES OF MATERIAL, DISINTEGRATION OF WORK EQUIPMENT • Guards must be in place at all times where fitted and required. • Any guards not working should be reported as a defect and the equipment isolated and not used until repaired. • Care must be taken to fit the correctly stored abrasive wheels, chuck keys removed from moving parts prior to operation, area cleared prior to using air to clear blockages and any worn drill bit, disc, or other wearing part must be replaced prior to use. 8.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Audits will require evidence that the Health controls are adequate and will advise if any changes to process or equipment is required. • Please, inform your line manager or SHEQ department should you have any concern about any process you are involved with. • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP220 - Working at height

• 1.0 SCOPE • This SOP contains the control measures for certain activities attained through the Thomas Group formal risk assessment process. This document is designed to simplify the risk control communication process. • The SOP is in accordance with the Management of Health and Safety At Work Regulations 1999. • Compliance with this SOP will ensure compliance with The Work At Height Regulations 2005. 2.0 HAZARD’s • Falls from height • Falls into inspection pits 3.0 FALLS FROM HEIGHT • Appropriate working from height platforms are required for long term and high intensity works. • Work from ladders is for short duration and low intensity works only. • When using equipment, the equipment should be part of an inspection regime and checked in accordance to recommended frequencies (Pre use, weekly, monthly, quarterly, annually) with formal inspections recorded at least annually. • Defective equipment must be isolated and not used until it is confirmed repairs are complete and the equipment is safe to use. • All working at height equipment must have a visual identification that correlates to the working at height equipment maintenance register. • Training for operatives should include working at height controls and the appropriate selection of equipment. • Only in date and approved “Man Baskets” or “Mobile Elevated Work Equipment” can be used to work at height, any onsite modifications to equipment to allow access by people must undergo a thorough examination and be within a six-month inspection for this to be accepted. 4.0 INSPECTION PITS AND OTHER VOIDS • Inspection pits must be guarded with a physical barrier (cover preferred) when not in use. • Access to areas around the inspection pits must be guarded. • Vehicles can provide protection from falling into inspection pits. • Inspection pit areas must be well lit with good levels of housekeeping maintained. • Any hazard must be reported to your line manager (including pot holes, exposed drains or other hazards) 5.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Please, inform your line manager or SHEQ department should you have any concern about any process you are involved with. • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP221 - Isolation Procedures

• 1.0 SCOPE • This SOP contains the control measures for certain activities attained through the Thomas Group formal risk assessment process. This document is designed to simplify the risk control communication process. • The SOP is in accordance with the Management of Health and Safety At Work Regulations 1999. • Compliance with this SOP will ensure compliance with The Work At Height Regulations 2005. 2.0 HAZARD’s when working on plant or equipment • Energization of electrical circuits • Pressurization of pressure systems • Unauthorized Operation of plant or equipment 3.0 ENERGIZATION OF ELECTRICAL CIRCUITS • All electrical circuits must be isolated prior to working on any electrical components unless the live testing is required to identify a fault. • Isolation includes removing ignition keys, removing the “dead man” key if available, locking the cab of the equipment if fitted, maintaining vigilance to keep others away and disconnecting the battery. • If working on electrical systems with a remote electrical control box, the circuit being worked on must be isolated (Switch off, fuse removed etc.) and measures taken to prevent unauthorized re-energization (lock off using own key) and follow any site lock out procedure. 4.0 PRESSURIZATION OF PRESSURE SYSTEMS • Prior to working on any pressurized system, the pumps or other equipment must be isolated and any pressure from the system released in accordance with the safe working practices of that equipment. • If systems are hot, they should be allowed to cool down. • Any accumulator or tank system should be considered and the feed from the accumulator or tank isolated and measures take to ensure any secondary feed is also isolated. • The control system for any pressurized system must be isolated to ensure that pressure cannot be reintroduced whilst working on them. 5.0 UNAUTHORIZED OPERATION OF PLANT OR EQUIPMENT • Lock out / Tag out procedures will prevent people from operating equipment you may be working on. • Remove the keys from the equipment and lock the cab if applicable. • Using a buddy system ,place someone near the controls to prevent others from using them. • Ensure all isolation points are engaged to prevent unauthorized movements. 6.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Please, inform your line manager or SHEQ department should you have any concern about any process you are involved with. • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

SOP 231 General Activities and Office environment (Office)

• 1.0 SCOPE • This SOP is for the safe working practices to follow whilst working within Office Environments. • The SOP is in accordance with the “Management of Health and Safety At Work Regulations” and Section 2 of the Health and Safety At Work Act 1974. 2.0 HAZARD’s • COVID 19 • Slips, Trips and falls • Display Screen Issues • Electrical hazards • Manual Handling • Substances hazardous to health • Fire • Working at height • Lone working 3.0 COVID 19 • Follow Government guidelines • Comply with any toolbox talk, risk assessment of safety alert issued by Thomas Group. 4.0 Slips, Trips and falls • Work areas should be kept clear of obstructions. • Any spillages should be cleaned up immediately. • All areas well lit, especially stairs. • Any hazards such as torn carpets, trailing cables, defects to floor coverings, faulty lighting etc. should be reported immediately to the Admin Office or H&S Manager. 5.0 Display Screen Issues • A DSE assessment is required for each substantial display screen user. This must be re-assessed regularly, especially if any discomfort or pain is noted. • Sitting for long periods of time should be avoided - more frequent breaks from the computer should be considered. 6.0 Electrical hazards • All portable electrical equipment must be tested for electrical safety at correct intervals and labelled with the date of the test. • Electrical cables and plugs should be regularly visually inspected by the user for damage. • Any defective equipment should be reported immediately to the Office manager or H&S Manager, then suitably labelled, and taken out of use until the repair has been affected. • Electrical equipment must always be operated in accordance with manufacturers' instructions. 7.0 Manual Handling • A risk assessment must be completed for lifting heavy and bulky loads that present a risk of injury. • A trolley should be used to transport boxes of paper or other heavy items. • High shelves for light items only. • Training in lifting techniques should be provided for anyone who undertakes the lifting of heavy loads. • Filing cabinets should be loaded from the bottom up to maintain stability. • Where filing cabinets are of the type that allows more than one drawer to be opened at a time, they must be labelled with a warning of a tipping risk. • Drawers should be closed immediately after use. • To prevent injuries heavy items must not be stored on upper shelves. They should be stored at waist height. 8.0 Substances hazardous to health • A COSHH assessment should already be in place. • Ensure you read any hazard labelling on all items used. • Work with substances which may present a significant risk to expectant mothers must be avoided. • Contact the Occupational Health Unit for general advice if necessary. 9.0 Fire • The storage of empty cardboard boxes should be kept to an absolute minimum. • Equipment should be switched off when not in use for long periods. • The fire alarm system is installed, maintained, and tested. Any faults to be reported to the depot manager. • Everyone must be acquainted with the evacuation plan for their area. • Fire Marshalls must be appointed to cover offices and general areas. 10.0 Working at height • Chairs or desks must not be used for reaching heights, step stools should be used instead. • If a stepladder is used, staff should read an appropriate risk assessment and be shown how to use it safely. 11.0 Lone working (Lone Out Of Hours Working: LOOH) • LOOH work should be minimized or avoided where feasible. • If LOOH working is unavoidable, familiarization with the Generic LOOH Risk Assessment is required. • Your line manager is to be made aware of the requirement for lone working. • Specific LOOH Risk Assessment may be required in circumstances where any potential risks are increased (e.g. expectant mothers, persons with mobility issues or medical conditions). 12.0 UNFORSEEN EVENTS or CHANGES TO WORK METHODS • Any circumstances that arise that changes the work method must be reported to site management and work must cease immediately until a safe method of work can be achieved. • If its not safe, STOP, reassess, challenge poor behaviors, report issues to the site management team

• We confirm that we have been briefed on the following standard operating procedures and the site-specific method statement and that we will abide by the control measures. We will cease works and report any issues where the prescribed methodology cannot be followed until a safe system of work is implemented. We understand the procedures for accessing personal support through mental health initiatives and collective support through representation to direct line management.

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