Contractor (3rd party) Audit v1

• Company Name

• Address of Company

• Prepared by

• Phone Number

• Location
  Address

• Conducted on

  Date

• Signature

  Sign

• (a) Total Recordable Incident Rate (Rate = (c) x 200,00 /(g))

• (b) Lost Time Incident Rate (Rate + (d) x 200,00 / (g))

• (c) Number of Injuries and Illnesses

• (d) Number of Lost Workday Cases

• (e) Number of Injury Related Fatalities

• (f) Total Number of Employees

• (g) Employee Hours Worked Per Year (if unknown use # of employees x 2080)

• Do you have a written Health & Safety Policy? (Please attached a photo of policy)

  Yes

  No

  N/A

• Do you hold Risk Assessments & have they been reviewed recently?

  Yes

  No

  N/A

• List your Risk Assessments eg. W&H, COSHH, Noise, Manual Handling, First Aid, Mechanical Lifting etc

• Do you hold a Fire Risk Assessment? (Under Regulatory Reform (Fire Safety) Order 2005 or Equivalent Legislation)

  Yes

  No

  N/A

• Do you hold Accident Records?

  Yes

  No

  N/A

• Do you have current Employer's Liability Insurance and do your employees have access?

  Yes

  No

  N/A

• Does the company have a Drug & Alcohol Policy

  Yes

  No

  N/A

• Is the company a member of a trade association or professional body, If so, who?

• Do you have a No Smoking Policy?

  Yes

  No

  N/A

• Do all employee's have the right to work in UK or Valid work permit to work in the EU if located there?

  Yes

  No

  N/A

• Does the company have an Emergency Response Plan (ERP)?

  Yes

  No

  N/A

• Date the ERP was last updated

  Date

• Have Vehicles & Equipment been properly inspected, maintained and serviced by an approved appropriate qualified company?

  Yes

  No

  N/A

• Are all vehicles & equipment in date maintenance?

  Yes

  No

  N/A

• Do you train staff in the correct and safe use of all equipment including Ground Support Equipment?

  Yes

  No

  N/A

• Does the Company Manage Waste as per local requirements? (A waste disposal license or works with a licensed contractor)

  Yes

  No

  N/A

• For catering companies, do staff have a Supervising Food Safety in Catering Certification?

  Yes

  No

  N/A

Cleaning Materials, Chemical Risk and other Biohazards Exposure

• Does the company have a COSHH / Chemical products register that includes Safety Data Sheets(SDS)?

  Yes

  No

  N/A

• Have all staff received training in the use of COSHH / Chemicals?

  Yes

  No

  N/A

• Are all chemicals stored in the correct chemical cabinets and in accordance with the Safety Data Sheets (SDS)?

  Yes

  No

  N/A

• Are suitable and sufficient risk assessments in place to cover the risks from biohazards, including pandemic (eg COVID)?

  Yes

  No

  N/A

• Where flammable or combustible products are used, are suitable fire prevention precautions in place? (eg. Aircraft cleaning)

  Yes

  No

  N/A

• Confirm only Original Equipment Manufacturer (OEM) recommended products are used for cleaning and maintaining surfaces such as: Wood, plastic, leather & avionics etc.

  Yes

  No

  N/A

Training

• Do employees where required to drive as part of their employment hold a current and valid EU/UK driving license?

  Yes

  No

  N/A

• Do employees who are required to drive airside hold the necessary Airside Driving Permit (ADP)?

  Yes

  No

  N/A

• Do you carry out driving license annual reviews for employees required to drive as part of their employment?

  Yes

  No

  N/A

• Is the Director/Manager IOSH Level2 in Managing Safety at Work qualified?

  Yes

  No

  N/A

• Where applicable, are all staff trained to carry out Working@Height?

  Yes

  No

  N/A

• Does the company run a Permit to Work system (PTW)?

  Yes

  No

  N/A

• Are staff trained on the operation of aircraft doors and access panels where they are required to operate as part of their duties?

  Yes

  No

  N/A

• Are all staff trained in the reporting of any concerns to the Pilot in Command (PIC), maintenance managers or supervisors in line with EASA 376/2014 and ICAO Annex 13?

  Yes

  No

  N/A

• Does the company have a documented effective and auditable Quality Assurance System to ensure the provision and maintenance of facilities, equipment and competent personnel for safe operations?

  Yes

  No

  N/A

• Within the company, have individuals been designated for specific roles and are their authorization levels been properly documented?

  Yes

  No

  N/A

• Where applicable, are all daily, weekly and monthly checks carried out and records retained for at least 12 months?

  Yes

  No

  N/A

• Are staff training records available to witness proficiency and competencies?

  Yes

  No

  N/A

Security

• Do you have a Security Policy?

  Yes

  No

  N/A

• Is your company GDPR compliant?

  Yes

  No

  N/A

• Do you carry out employee background checks prior to hiring?

  Yes

  No

  N/A

• Do your staff have the correct airside access passes?

  Yes

  No

  N/A

• Do all staff hold An Aviation Security qualification appropriate to their role in accordance with National Regulation?

  Yes

  No

  N/A

Other / External Audits

• Have you had any external audits carried out in the last 24 months?

  Yes

  No

  N/A

• What date was your last external audit?

  Date

• Who carried out your last external audit and what part of your operation was audited? (eg De-icing, Fueling, catering etc)

• Add additional info in the text box to the right.