Signature Flight EMEA Workplace Inspection v8

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Control Page

• Version 7 - 10/02/2022 - Various Questions Updated as required by HSSE.

  Drawing

• Version 8 - 18/01/2023 - Various Questions updated - Pages 6, 13 & 14.

  Drawing

0.0 - Pandemic Risk

• 0.1 - Do you have an up-to-date copy of the Pandemic Risk Assessment and reviewed recently?

  Yes

  No

  N/A

• 0.2 - What is the version of your latest Risk Assessment?

1.0 - Previous inspection and Health & Safety Information

• 1.1 - Has the last inspection been reviewed?

  Yes

  No

  N/A

• 1.2 - Are there no outstanding actions?

  Yes

  No

  N/A

• 1.3 - Is the Health and Safety at Work Act 1974 Law Poster displayed and accessible to all Employees? (UK Only)

  Yes

  No

  N/A

• 1.4 - Is the company Health & Safety Policy displayed so all Employees can access it?

  Yes

  No

  N/A

• 1.5 - Are all Risk Assessments in place and have they been reviewed and updated?

  Yes

  No

  N/A

• 1.6 - Are SFS EMEA Policies accessible? (Intranet or hard copies)<br>

  Yes

  No

  N/A

• 1.7 - Are Signature Safety Notices displayed on the HSE Notice board?

  Yes

  No

  N/A

• 1.8 - Do you have copies of the up-to-date IATA Dangerous Goods & Ground Operations Manual?

  Yes

  No

  N/A

• 1.9 - Are all contractor / 3rd parties that support SFS operations annually audited?

  Yes

  No

  N/A

2.0 - Fire Prevention

• 1.7 - Company Public liability Insurance displayed?

  Yes

  No

  N/A

• 2.1 - Evacuation plan displayed and understood by all employees?

  Yes

  No

  N/A

• 2.2 - Evacuation procedures / Fire drills carried out, min twice a year & recorded. (Additional night shift drill to be carried out for 24hr operations).

  Yes

  No

  N/A

• 2.3 - Extinguishers in place, clearly marked for type of fire?

  Yes

  No

  N/A

• 2.4 - Extinguishers recently serviced? (Check 1 monthly punch mark on tabs.)

  Yes

  No

  N/A

• 2.5 - Extinguishers clear of obstructions?

  Yes

  No

  N/A

• 2.6 - Extinguisher no more than 1200 mm max height & base not lower that 100 mm?

  Yes

  No

  N/A

• 2.7 - Indicator signs 2.1 m above floor level?

  Yes

  No

  N/A

• 2.8 - Adequate direction notices for fire exits?

  Yes

  No

  N/A

• 2.9 - Exit doors easily opened from inside?

  Yes

  No

  N/A

• 2.10 - Exits clear of obstructions?

  Yes

  No

  N/A

• 2.11 - Fire alarm system functioning correctly?

  Yes

  No

  N/A

• 2.12 - Record of fire alarm tests carried? <br> 1. Fire detection and warning system - (In UK weekly). Full engineer check / clean and batteries changed annually.<br> 2. Emergency lighting including self contained units / torches - (in UK weekly test). Monthly all systems. Annually engineer check.<br> <br>

  Yes

  No

  N/A

• 2.13 - Fire Safety Risk Assessment in place for all buildings, in date and reviewed periodically as per recommendation?

  Yes

  No

  N/A

• 2.14 - Fire fighting equipment installation and including hose-reels. - weekly/monthly for correct function. Annually full engineer check.

  Yes

  No

  N/A

• 2.15 - Are there any Gas appliances installed? If so, have they been gas safe checked for gas tightness?

  Yes

  No

  N/A

3.0 - General Lighting

• 3.1 - Good natural lighting?

  Yes

  No

  N/A

• 3.2 - Reflected light from walls & ceilings not causing glare to employees?

  Yes

  No

  N/A

• 3.3 - Light fittings clean and in good condition?

  Yes

  No

  N/A

• 3.4 - Emergency exit lighting operable?

  Yes

  No

  N/A

4.0 - Building Safety

• 4.1 - Floor surfaces even and uncluttered?

  Yes

  No

  N/A

• 4.2 - Entry and walkways kept clear?

  Yes

  No

  N/A

• 4.3 - Walkways adequately and clearly marked?

  Yes

  No

  N/A

• 4.4 - Intersections kept clear of boxes etc?

  Yes

  No

  N/A

• 4.5 - Stair and risers kept clear?

  Yes

  No

  N/A

• 4.6 - Are liquid spills removed quickly?

  Yes

  No

  N/A

• 4.7 - Are railings in good condition?

  Yes

  No

  N/A

• 4.8 - Are fall preventive measures in place and used where gaps occur in railings?

  Yes

  No

  N/A

• 4.9 - Are footpaths in good condition?

  Yes

  No

  N/A

• 4.10 - Furniture in sound condition?

  Yes

  No

  N/A

• 4.11 - Loading area clean and tidy?

  Yes

  No

  N/A

• 4.12 - Legionella water test records for mains and water features in place?

  Yes

  No

  N/A

• 4.13 - Lift maintenance in date?

  Yes

  No

  N/A

• 4.14 - Is there any Pest control in place?

  Yes

  No

  N/A

• 4.15 - Automatic doors in place and operated and maintained correctly?

  Yes

  No

  N/A

• 4.16 - Is there Confined Space Entry work present?

  Yes

  No

  N/A

• 4.17 - Are all stairs in good condition and safe to use?

  Yes

  No

  N/A

5.0 - Work Benches

• 5.1 - Clear of rubbish?

  Yes

  No

  N/A

• 5.2 - Tools not in use kept in place?

  Yes

  No

  N/A

• 5.3 - No damaged hand tools in use?

  Yes

  No

  N/A

• 5.4 - No damaged power tools in use?

  Yes

  No

  N/A

• 5.5 - Work height correct for the type of work and the employee?

  Yes

  No

  N/A

• 5.6 - No sharp edges?

  Yes

  No

  N/A

6.0 - Rubbish Removal

• 6.1 - Bins located at suitable points around site?

  Yes

  No

  N/A

• 6.2 - Bins emptied regularly?

  Yes

  No

  N/A

• 6.3 - Oily rags and combustible refuse in covered metal containers?

  Yes

  No

  N/A

• 6.4 - Are there hygiene disposal services in place?

  Yes

  No

  N/A

• 6.5 - Are CAT1 waste procedures being followed?

  Yes

  No

  N/A

• 6.6 - Are FOD bins in place (Ramp) and secured as not to cause a Hazard?

  Yes

  No

  N/A

7.0 - Storage Design and Use

• 7.1 - Materials stored in racks and bins wherever possible?

  Yes

  No

  N/A

• 7.2 - Storage designed to minimise lifting problems?

  Yes

  No

  N/A

• 7.3 - Floors around racking clear of rubbish?

  Yes

  No

  N/A

• 7.4 - General condition of racks and pallets?

  Yes

  No

  N/A

8.0 - Machines

• 8.1 - Are they kept clean?

  Yes

  No

  N/A

• 8.2 - Are the floors around the machines kept clean?

  Yes

  No

  N/A

• 8.3 - Guards in good condition?

  Yes

  No

  N/A

• 8.4 - Starting and stopping devices within easy reach of operator?

  Yes

  No

  N/A

• 8.5 - Waste/off cuts removed and stored safely?

  Yes

  No

  N/A

• 8.6 - Drip pans on floor to prevent spillage?

  Yes

  No

  N/A

• 8.7 - Adequate work space?

  Yes

  No

  N/A

• 8.8 - Is lighting adequate?

  Yes

  No

  N/A

• 8.9 - Noise levels controlled?

  Yes

  No

  N/A

• 8.10 - No bending or stooping required?

  Yes

  No

  N/A

• 8.11 - Duck-boards in good repair?

  Yes

  No

  N/A

• 8.12 - Operators trained/inducted into the operation of the machines?

  Yes

  No

  N/A

• 8.13 - Is the training recorded?

  Yes

  No

  N/A

• 8.14 - Do operators comply with the training?

  Yes

  No

  N/A

• 8.15 - Are lockout procedures implemented and followed?

  Yes

  No

  N/A

• 8.16 - Are gas bottles secured?

  Yes

  No

  N/A

• 8.17 - Are PUWER assessments (UK only) carried out in accordance with Regulations 1998? Other countries carry out equivalent: Risk Assessments of the hangar & hangar doors?

  Yes

  No

  N/A

9.0 - Electrical Safety

• 9.1 - Safety switches installed?

  Yes

  No

  N/A

• 9.2 - Safety switches tested every 6 months (UK) or every year and tests recorded?

  Yes

  No

  N/A

• 9.3 - No double adapters in use?

  Yes

  No

  N/A

• 9.4 - Portable equipment tested and tagged? (PAT annually UK Only)

  Yes

  No

  N/A

• 9.5 - No broken plugs, sockets or switches?

  Yes

  No

  N/A

• 9.6 - No power leads across walkways?

  Yes

  No

  N/A

• 9.7 - No frayed or damaged leads?

  Yes

  No

  N/A

• 9.8 - No strained leads?

  Yes

  No

  N/A

• 9.9 - Portable power tools in good condition?

  Yes

  No

  N/A

• 9.10 - Where required are emergency shut-down procedures in place?

  Yes

  No

  N/A

• 9.11 - High Voltage AC present? (Normally >600V ac between conductors & 1000V ac between phases)

  Yes

  No

  N/A

• 9.12 - Electrical panels labelled with voltage outside and labelled inside, and outdoor sockets / panels covered?

  Yes

  No

  N/A

• 9.13 - Electrical Maintenance records up to date? (eg 5 year fixed wire testing or local regulation equivalent)

  Yes

  No

  N/A

• 9.14 - Date of last fixed wire test carried out?

  Date

10.0 - Chemical Safety

• 10.1 - COSSH Register (UK) or local chemical register & Assessments complete and available?

  Yes

  No

  N/A

• 10.2 - Safety Data Sheets (SDS) available for all chemicals?

  Yes

  No

  N/A

• 10.3 - Risk assessments completed for hazardous substances?

  Yes

  No

  N/A

• 10.4 - All containers labelled correctly?

  Yes

  No

  N/A

• 10.5 - Unused substances disposed of?

  Yes

  No

  N/A

• 10.6 - Do special storage conditions apply?

  Yes

  No

  N/A

• 10.7 - If applicable are special storage conditions followed?

  Yes

  No

  N/A

• 10.8 - Workers trained in the use of hazardous substances?

  Yes

  No

  N/A

• 10.9 - If required is PPE available as per Safety Data Sheet (SDS)?

  Yes

  No

  N/A

• 10.10 - Is adequate ventilation provided?

  Yes

  No

  N/A

• 10.11 - Are eye washes and showers easily accessed?

  Yes

  No

  N/A

• 10.12 - Do you have a COSHH assessment covering the use of Glycol? (De-icing locations only)

  Yes

  No

  N/A

11.0 Ladders

• 11.1 - Are all ladders Industrial strength? (Non Household rated, check label.)

  Yes

  No

  N/A

• 11.2 - Are ladders in good condition?

  Yes

  No

  N/A

• 11.3 - If used for electrical work are they non conductive? (Wood or fibre glass.)

  Yes

  No

  N/A

• 11.4 - Used according to instructions?

  Yes

  No

  N/A

• 11.5 - For extension ladders are ropes, pulleys and treads in a good state of repair?

  Yes

  No

  N/A

• 11.6 - Is there a ladder register?

  Yes

  No

  N/A

• 11.7 - Those who require to use ladders, are they trained and competent and is it recorded?

  Yes

  No

  N/A

12.0 - First Aid Facilities

• 12.1 - Are first aid cabinets and contents clean and orderly?

  Yes

  No

  N/A

• 12.2 - Are contents regularly checked?

  Yes

  No

  N/A

• 12.3 - No contents past their expiry date?

  Yes

  No

  N/A

• 12.4 - Cabinets clearly labelled?

  Yes

  No

  N/A

• 12.5 - Is there easy access to cabinets?

  Yes

  No

  N/A

• 12.6 - Employees aware of location of first aid cabinet?

  Yes

  No

  N/A

• 12.7 - Are first aiders at work details displayed and up to date?

  Yes

  No

  N/A

• 12.8 - Are emergency numbers displayed?

  Yes

  No

  N/A

• 12.9 - Eyewash / Shower station present?

  Yes

  No

  N/A

• 12.10 - First Aid Needs Risk Assessment in place?

  Yes

  No

  N/A

• 12.11 - Is there a defibrillator in place? If so is it maintained and easy accessible?

  Yes

  No

  N/A

• 12.12 - Are there 24-hour Emergency Services on site?

  Yes

  No

  N/A

13.0 - Office Hazards

• 13.1 - Condition of filing cabinets?

  Yes

  No

  N/A

• 13.2 - Condition of chairs? (Five star bases.)

  Yes

  No

  N/A

• 13.3 - Desks in good condition? (No damage.)

  Yes

  No

  N/A

• 13.4 - Screen Based Equipment positioned to reduce glare from windows etc?

  Yes

  No

  N/A

• 13.5 - Photocopiers positioned to avoid fumes?

  Yes

  No

  N/A

• 13.6 - Tasks designed to prevent Occupational Overuse Syndrome? (Breaks included.)

  Yes

  No

  N/A

• 13.7 - Air conditioning systems regularly maintained?

  Yes

  No

  N/A

• 13.8 - Stable non-slip floor coverings in good condition?

  Yes

  No

  N/A

• 13.9 - Good housekeeping - No trailing leads or cables, no boxes left in walk ways, deliveries stored immediately.

  Yes

  No

  N/A

• 13.10 - DSE Risk Assessments carried out and recorded.

  Yes

  No

  N/A

14.0 - Vehicle/GSE Condition

• 14.1 - Schedule maintenance performed as per GSE Manual?

  Yes

  No

  N/A

• 14.2 - Are the manufactures instructions up to date and available for each vehicle and GSE?

  Yes

  No

  N/A

• 14.3 - Are Vehicle Daily/Pre-use Inspections completed?

  Yes

  No

  N/A

• 14.4 - Are GSE Daily/Pre-use Inspections completed?

  Yes

  No

  N/A

• 14.5 - Are defects reported and closed when rectified?

  Yes

  No

  N/A

• 14.6 - First Aid kits supplied and adequate? (Where allowed by airport authority)

  Yes

  No

  N/A

• 14.7 - Is there suitable and dedicated parking areas?

  Yes

  No

  N/A

• 14.8 - Is EBIS updated with your current vehicle/GSE fleet details?

  Yes

  No

  N/A

• 14.9 - Is EBIS up to date with your vehicle/GSE maintenance?

  Yes

  No

  N/A

15 Hanger / Hanger Doors

• 15.1 - Are the manufactures instructions up to date and available?

  Yes

  No

  N/A

• 15.2 - Are the monthly user inspections being carried out and are they recorded?

  Yes

  No

  N/A

• 15.3 - Are daily Pre-Use inspections being carried out and are they recorded?

  Yes

  No

  N/A

• 15.4 - Have those who operate the doors been trained to do so and are training records available?

  Yes

  No

  N/A

• 15.5 - Is there a 1m minimum safety line marked both inside and outside of the doors which operators must remain behind when operating the doors?

  Yes

  No

  N/A

• 15.6 - Is there adequate signage on each door covering the opening sequence, pinch points, noise, electricity and emergency stops?

  Yes

  No

  N/A

• 15.7 - has there been a PUWER Assessment carried out and is it up to date?

  Yes

  No

  N/A

• 15.8 - What is the date of the last 6 monthly preventative maintenance check?

  Date

• 15.9 - Is there a Risk Assessment in place for operating within hangars and has it been reviewed in the last 12 months?

  Yes

  No

  N/A

• 15.10 - Is there a clear marked walk way around the edge of the hanger and is it clear of obstructions?<br>

  Yes

  No

  N/A

• 15.11 - Are the outside exits clearly marked and free from obstructions?

  Yes

  No

  N/A

• 15.12 - Is the hanger floor clean and free from trip / slip hazards?

  Yes

  No

  N/A

Sign Off

• On site representative

  Sign

• Auditor's signature

  Sign

• Yes

  No

  N/A