Information
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Document No.
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Client / Site
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Location
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Conducted on
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Prepared by
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Personnel
Maintenance Planning.
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A formal maintenance planning system is in use that must be agreed and followed by both parties?<br>
Vehicle Inspection Frequency.
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All to be inspected within the required time scales as per the schedule?
Inspection Standards.
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Safety Inspections to current manufacturer's standards?
Lubrication and Servicing Standards.
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Maintenance and Lubrication standards acceptable?
Quality of Inspection and Repairs.
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No repeat visits to workshop due to rectification of faulty workmanship or poor quality scheduled maintenance?
Inspection and Service Reports.
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All completed in full, signed by responsible person and sent out on time to the correct departments?
Parts Availability.
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Parts to be readily available and no vehicles downtime due to lack of standard parts?
Scheduled Maintenance V.O.R time.
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Scheduled maintenance and repairs will be carried out outside normal working hours or as agreed with local management?
DTP Mot Pass Rate
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100% first time pass rate?
PG9 Prohibitions.
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All are recorded, reported and investigated? (Record number of prohibitions in past year).
Roadside Breakdown Attendance.
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Attendance within one hour maximum from notification to main agent. Preliminary diagnosis will not exceed 15mins.
Defect reporting procedures.
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All unscheduled repairs to be supported by a defect note?
Volvo vehicle movements and transfers including rental vehicles.
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100% of all vehicle movements to be briefed.
Period maintenance cost analysis.
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Period analysis of out of contract costs showing all details to be submitted to transport admin at the end of every week.
Repair authorisation.
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Above £250 to be authorised by management.
Invoice Payments.
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All invoices passed for payment and paid on time.
Invoice Queries.
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All invoice queries to be resolved within 1 week of issue.
Tyre Policy.
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Is the company tyre policy being complied with?
A.O.B
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Any other business.
Additional Comments.
Next agreed review date?
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Select date
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Name of representative of customer?
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Signature of manager completing report.
