DC99 Facility Maintenance Assessments - 2014

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Personnel

Sign In and Facility Information

• Facility Location

  Select Kenosha Clay Avenue 333 50th Street 651 50th Street Brighton Green Oak Shepherdsville Springfield Pottsville Greenville Ocala Taunton Miami Cooler Miami Freezer Plant City Atlanta Pittsburgh Houston Dallas Other

  • Kenosha
  • Clay Avenue
  • 333 50th Street
  • 651 50th Street
  • Brighton
  • Green Oak
  • Shepherdsville
  • Springfield
  • Pottsville
  • Greenville
  • Ocala
  • Taunton
  • Miami Cooler
  • Miami Freezer
  • Plant City
  • Atlanta
  • Pittsburgh
  • Houston
  • Dallas
  • Other

• Facility Picture

  Media

• Inspector

  Select Dave Westphal Frank Jenkins Mark Grimes Jim Tomlinson Doug Rollo Kevin Diekeves Ron Scott Bob Whitmore

  • Dave Westphal
  • Frank Jenkins
  • Mark Grimes
  • Jim Tomlinson
  • Doug Rollo
  • Kevin Diekeves
  • Ron Scott
  • Bob Whitmore

• Supervisor, Leads, Operators, Safety Coordinator Names In Attendance On Audit

  Sign

• Date and Time

  Date

AIB / Food Safety

• What were the results of your two previous AIB results

  Yes

  No

  N/A

• Are all AIB recommendations complete and documented

  Yes

  No

  N/A

• Has Grand Rapids Quality Assurance been updated

  Yes

  No

  N/A

• Do you use a PCO for weekly and monthly inspections

  Yes

  No

  N/A

• Does Maintenance Supervisor accompany AIB audits

  Yes

  No

  N/A

• Does Maintenance Lead accompany AIB audits

  Yes

  No

  N/A

• Is Building Maintenance responsible for AIB preparation and audits

  Yes

  No

  N/A

Refrigeration

• When was your last Process Hazard Analysis (PHA)

• Who conducted your last PHA audit

• Are all PHA recommendations complete and documented

  Yes

  No

  N/A

• When was your last Mechanical Integrity (MI) audit conducted

• Who conducted your last MI audit

• Are all Mechanical Integrity recommendations complete and documented

  Yes

  No

  N/A

• When was your last GFS Internal Refrigeration inspection

• Who conducted your last internal annual refrigeration inspection

• Are all refrigeration audit recommendations complete and documented

  Yes

  No

  N/A

• What score was obtained on your last refrigeration inspection

• How many CIRO refrigeration operators do you have on site

• How many CARO refrigeration operators do you have on I site

• Are all refrigeration operators CIRO and CARO licenses active with RETA

  Yes

  No

  N/A

• Have you had a Garden City Ammonia Program (GCAP) compliance audit

  Yes

  No

  N/A

• Are all GCAP recommendations complete and documented

  Yes

  No

  N/A

• Do you have a Process Safety Management (PSM) team in place on site

  Yes

  No

  N/A

• Who is your PSM coordinator on site

• How many PSM meetings have been conducted in the past 12 months

  Select 1 2 3 4 5 6 7 8 9 10 11 12 0

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 0

• Are notes taken and recommendations given during PSM meetings

  Yes

  No

  N/A

• Do you have city water / sewer

  Yes

  No

  N/A

• Do you have chemical water treatment

  Yes

  No

  N/A

• Who is your water treatment provider

• Is your current water treatment effective

  Yes

  No

  N/A

• How often is your water treatment provider on site each month

Pay

• Are all mechanics within the maintenance pay scale

  Yes

  No

  N/A

• Are all RETA certified operators within the refrigeration pay scale

  Yes

  No

  N/A

• Are you aware of how to budget ahead for operators who will be getting RETA certifications

  Yes

  No

  N/A

DC Operations

• What is the DC PPH

• What is the DC repair expense account goal

• Is the DC repair expense account result at or below goal

  Yes

  No

  N/A

• What is the DC miscellaneous expense account goal

• Is the DC miscellaneous expense account result at or below goal

  Yes

  No

  N/A

• What is the DC refrigeration expense account goal

• Is the DC refrigeration expense account result at or below goal

  Yes

  No

  N/A

• Do you utilize MPC on a monthly basis

  Yes

  No

  N/A

• Do you know the difference between an expense and a capital

  Yes

  No

  N/A

• Do you know how capital depreciation works

  Yes

  No

  N/A

• Do you know how the asset transfer / disposal process works

  Yes

  No

  N/A

• Do you have a capital plan list of projects

  Yes

  No

  N/A

• Do you have an expense plan list of projects or expenses

  Yes

  No

  N/A

• Do you he help with capital or expense planning

  Yes

  No

  N/A

• Do you currently use Performance IQ on a monthly basis

  Yes

  No

  N/A

Utility

• Do you currently track electric utility usage on a monthly basis

  Yes

  No

  N/A

• What is your electric utility charge per KWH

• Does your electric utility have on peak / off peak rates

  Yes

  No

  N/A

• Is your refrigeration control system set to run on peak / off peak

  Yes

  No

  N/A

• What was your electric utility cost per case result for the previous fiscal year

• What is your current electric utility cost per case goal for this fiscal year

• Do you currently track gas utility usage on a monthly basis

  Yes

  No

  N/A

• Do you currently track water utility usage on a monthly basis

  Yes

  No

  N/A

• Do you currently track sewer utility usage on a monthly basis

  Yes

  No

  N/A

• Do you currently track garbage costs and weights on a monthly basis

  Yes

  No

  N/A

• Do you currently track recycle rebates on a monthly basis

  Yes

  No

  N/A

• Have you had an energy audit from an outside vendor

  Yes

  No

  N/A

• When do you plan to have your next energy audit

• Have all energy conservation measures (ECM) been addressed and documented

  Yes

  No

  N/A

• Do you have an energy management team

  Yes

  No

  N/A

Performance Management

• Do you have the maintenance performance metrics in place and fully implemented

  Yes

  No

  N/A

• Are you posting the maintenance performance metrics results for mechanics

  Yes

  No

  N/A

• Are you posting the maintenance performance metrics results for custodians

  Yes

  No

  N/A

• Do you utilize a work schedule spread sheet to balance workloads

  Yes

  No

  N/A

• Do you utilize work schedules to balance workloads

  Yes

  No

  N/A

• Are notes created for all PM and CPM inspections and returned to the employee after the inspection is complete

  Yes

  No

  N/A

• What was your last months Assigned Maintenance (AM) ratio

• What was your last fiscal years Assigned Maintenance (AM) ratio

• How many PM failures have you had in the last fiscal month

• How many CPM failures have you had in the last fiscal month

• How many PM failures have you had in the last fiscal year

• How many CPM failures have you had in the last fiscal year

• Does each maintenance lead have inspection goals monthly

  Yes

  No

  N/A

• If inspection goals exist for maintenance leads what are they

• Are goals daily, weekly, monthly

  Select Daily Weekly Monthly

  • Daily
  • Weekly
  • Monthly

• Does the maintenance supervisor have inspection goals every month

  Yes

  No

  N/A

• If inspection goals exist for maintenance supervisor what are they

• If inspection goals exist for maintenance supervisor what are they

• Are goals daily, weekly, monthly

  Select Daily Weekly Monthly

  • Daily
  • Weekly
  • Monthly

• Who is the main person responsible for Maximo in your facility

• How often do you personally use Maximo

  Select Daily Weekly Monthly Annual Never

  • Daily
  • Weekly
  • Monthly
  • Annual
  • Never

• What percentage of PM and CPM were inspected in the past fiscal month

• What percentage of PM and CPM wee inspected in the past fiscal year

• Are all maintenance repair parts entered into Maximo as inventory

  Yes

  No

  N/A

• Is cycle counting being compleat every fiscal month

  Yes

  No

  N/A

• What were the results of your last maintenance physical inventory audit

• What is the dollar value of all of your parts store rooms

• What strategies do you use to keep maintenance inventory as low as possible without sacrificing downtime due to lack of inventory

Health / Safety

Safety Training

• Is all of your safety training for your department up to date

  Yes

  No

  N/A

• Are all of your PIV safety observations complete

  Yes

  No

  N/A

• Are all of your lock out tag out semi annual observations complete

  Yes

  No

  N/A

• Who conducts the maintenance department safety training

• Who conducts the maintenance department safety observations on PIV and Lock Out Tag Out

• Do you post safe work days within the maintenance department

  Yes

  No

  N/A

Fall Protection

• Do all mechanics have personal fall protection equipment assigned to them

  Yes

  No

  N/A

• Do any custodians required to work in areas requiring fall protection have their own personal fall protection equipment assigned to them

  Yes

  No

  N/A

• Are all fall protection employees compliant with the weight restrictions on their equipment

  Yes

  No

  N/A

• Can all tags on fall protection equipment be easily read

  Yes

  No

  N/A

• Are all fall protection equipment in Maximo and being PM per OSHA requirements

  Yes

  No

  N/A

Arc Flash

• Has an arc flash study been conducted on all electrical equipment and distribution panels within the DC

  Yes

  No

  N/A

• Are arc flash stickers applied to all electrical equipment and panels within the DC

  Yes

  No

  N/A

• Have all maintenance employees been trained in arc flash safety

  Yes

  No

  N/A

• Is arc flash safety gear readily available to all employees who's job require it

  Yes

  No

  N/A

• Are arc flash gloves tested by a third party or replaced every six months and documented

  Yes

  No

  N/A

Lift Equipment

• Are all scissor and snorkel lifts safety inspected at least annually by a third party and documented

  Yes

  No

  N/A

• Have all safety recommendations from 3rd party inspector on scissor and snorkel lifts been completed and documented

  Yes

  No

  N/A

Elevator

• Does DC have an elevator

  Yes

  No

  N/A

• Is elevator inspection tag current

  Yes

  No

  N/A

• Elevator repairs are only allowed to be done by licensed elevator company

  Yes

  No

  N/A

FM Global Insurance

• When was your last FM Global insurance audit

• Have all FM Global audit recommendations been completed and documented

  Yes

  No

  N/A

Fire Protection

• When was your last fire protection annual inspection completed

• Have all fire protection annual inspection recommendations been completed and documented

  Yes

  No

  N/A

Back Flow Preventors

• Have back flow preventers on potable water been inspected in the past year

  Yes

  No

  N/A

• Is their documentation available for back flow preventers available for review

  Yes

  No

  N/A

Building Maintenance

• Do you utilize Grainger as your MRO supplier

  Yes

  No

  N/A

• How often is vibration analysis completed

  Select Monthly Bi-Monthly Quarterly Semi-Annual Annual Never

  • Monthly
  • Bi-Monthly
  • Quarterly
  • Semi-Annual
  • Annual
  • Never

• Have all vibration analysis recommendations been properly addressed

  Yes

  No

  N/A

• How often is infrared analysis conducted

  Select Monthly Bi-Monthly Quarterly Semi-Annual Annual Never

  • Monthly
  • Bi-Monthly
  • Quarterly
  • Semi-Annual
  • Annual
  • Never

• Have all infrared analysis recommendations been properly addressed

  Yes

  No

  N/A

• Are back up generators on a PM program

  Yes

  No

  N/A

• How often are generators PM'ed

  Select Monthly Bi-Monthly Quarterly Semi-Annual Annual Never

  • Monthly
  • Bi-Monthly
  • Quarterly
  • Semi-Annual
  • Annual
  • Never

• Are backup generators ran under building load for 30 minutes at least once per month

  Yes

  No

  N/A

• Does your DC have a roof maintenance program

  Yes

  No

  N/A

Action Items

• Action Item #1

• Action Item #2

• Action Item #3

• Action Item #4

• Action Item #5

• Action Item #6

• Action Item #7

• Action Item #8

• Action Item #9

• Action Item #10