Draft GAG H&S Audit Template 2024

• Depot name

  Select

• Conducted on

  Date
• Location
  Address

• Audit by

• Reversing vehicles - safe

• Reversing vehicles - unsafe

• Reversing vehicles - Observed safe %

• Speed - safe

• Speed - unsafe

• Speed - Observed safe %

• Steering wheel covers - safe

• Steering wheel covers - unsafe

• Steering wheel covers - Observed safe %

• Hi-vis - safe

• Hi-vis - unsafe

• Hi-vis - Observed safe %

• Walkway use - safe

• Walkway use - unsafe

• Walkway use - Observed safe %

• Work under buses - safe

• Work under buses - unsafe

• Work under buses - Observed safe %

• Work at height/pit protection - safe

• Work at height/pit protection - unsafe

• Work at height/pit protection - Observed safe %

• Is site entry signage clearly visible from the street, with clear yard signage including speed limit, entry/exit, traffic direction, stop signs, parking spaces & no smoking signs?

  Yes

  No

  N/A

• Are fixed air/water/oil lines, etc. appropriately signed?

  Yes

  No

  N/A

• Are there fire extinguishers which are suitable, available, mounted, signed & regularly inspected/tested (annually)?

  Yes

  No

  N/A

• Where present, are fire hose reels suitable, available, mounted, signed & regularly inspected/tested (annual check, 5-year pressure test)

  Yes

  No

  N/A

• Is there a current list of fire marshals displayed, and is their training up to date?

  Yes

  No

  N/A

• Are first aid kits available in suitable areas and well stocked?

  Yes

  No

  N/A

• Is there a current list of first aiders displayed, and is their training up to date?

  Yes

  No

  N/A

• Is the emergency plan, including evacuation diagrams and up to date telephone numbers displayed in key areas?

  Yes

  No

  N/A

• Are evacuation signs/diagrams securely fixed, easy to interpret, clearly showing exits, emergency evacuation routes, fire call points and fire fighting equipment?

  Yes

  No

  N/A

• Do evacuation signs depict the current lay out of the building?

  Yes

  No

  N/A

• Is the designated assembly area outside the building clearly signed and safe?

  Yes

  No

  N/A

• Are emergency exits clear and exit signage adequate, illuminated and working when power is off?

  Yes

  No

  N/A

• Is there an emergency alarm and is it regularly tested?

  Yes

  No

  N/A

• Are emergency drills carried out on time and in accordance with the Emergency Plan?

  Yes

  No

  N/A

• If an emergency occurred on site right now, are there people on site who could manage the situation?

  Yes

  No

  N/A

• Are colleagues using appropriate manual handling aids for transporting tools and materials around whilst performing their work?

  Yes

  No

  N/A

• Is there appropriate lifting equipment for heavy items such as engines or tyres, which is tagged & inspected, with safe working load (SWL) clearly marked?

  Yes

  No

  N/A

• Have operators of manual handling aids and lifting equipment been trained and are they competent?

  Yes

  No

  N/A

• Are desks & chairs in good condition, workstations & computers adjustable to suit individual needs and with sufficient leg room?

  Yes

  No

  N/A

• Are site H&S and Emergency information noticeboards erected and available in key areas throughout the depot?

  Yes

  No

  N/A

• Do the noticeboards contain required information (including H&S Law poster, H&S policy, employers' liability insurance certificate, emergency information & site plan, fire marshals & first aiders) and is information current

  Yes

  No

  N/A

• Are TU & employee representatives elected and contact details displayed?

  Yes

  No

  N/A

• Are there regular monthly/bi-monthly H&S meetings and are the latest minutes displayed on the noticeboard?

  Yes

  No

  N/A

• Is there a fuel point at this site?

  Yes

  No

  N/A

When there is a fuel point:

• Are 'no smoking' signs prominently displayed and 'safe fill capacity' fixed or marked on the fuel tank?

  Yes

  No

  N/A

• Is protection (barriers, bollards, etc.) around fuel tanks and pumps adequate and in good condition?

  Yes

  No

  N/A

• Is the fuel tank bund capacity uninhibited and capable of holding 110% of the largest tanks 'spillage'?

  Yes

  No

  N/A

• Are tank access ladders in good condition and safe?

  Yes

  No

  N/A

• Are pump hoses, hoists and ancillary equipment in good condition and free from visible cracks and damage?

  Yes

  No

  N/A

• Is there an emergency stop button for the pump(s) which is easily accessible, readily identifiable and signed?

  Yes

  No

  N/A

• Is risk information (SDS, risk assessment) for fuel & AdBlue available at the fuel point?

  Yes

  No

  N/A

• Are AdBlue tanks labelled, in good condition and with no evidence of leaks or spills?

  Yes

  No

  N/A

• Is fueller using the correct PPE (impermeable gloves, apron, visor)?

  Yes

  No

  N/A

• Are fuel tanks double skinned?

  Yes

  No

  N/A

• Is there adequate and safe parking for bus/coaches?

  Yes

  No

  N/A

• Is line marking clear - walkways/crossings/traffic flow?

  Yes

  No

  N/A

• Is there sufficient clearance for swing of large vehicles/buses?

  Yes

  No

  N/A

• Are Traffic Management and Parking plans being adhered to?

  Yes

  No

  N/A

• Is there a safe reversing procedure in place (e.g. 3 beeps of the horn, reversing alarms, spotter, etc.)?

  Yes

  No

  N/A

• Are designated walkways clear, unobstructed, and free from trip hazards?

  Yes

  No

  N/A

• Is there a COSHH Register and is the inventory/quantity of hazardous materials maintained ALARP?

  Yes

  No

  N/A

• Is risk information (SDS &/or Risk Assessment &/or Work Instruction) available for all chemicals (no older than 5 years) readily available to workers, and do they know where/how to access this?

  Yes

  No

  N/A

• Are chemical storage areas clean, tidy, used only for the storage of chemicals and appropriately signed?

  Yes

  No

  N/A

• Are flammable liquids stored only in flammables cabinets (apart from small quantities dispensed for use in workshop)?

  Yes

  No

  N/A

• Has oxy-acetylene kit been removed from site? If it is still present, is use covered by a specific, detailed risk assessment and what time bound plans are in place to discontinue use?

  Yes

  No

  N/A

• Are oxy-propane/LPG cylinders upright and secured, with fuel gas stored at least 5 m away from oxygen cylinder unless in use on trolley?

  Yes

  No

  N/A

• Are oxy-propane/LPG cylinders inspected and maintained (hoses in good condition and fitted with a flashback arrester)?

  Yes

  No

  N/A

• Are oil, AdBlue and other hazardous chemicals stored in a bunded or spill protected area?

  Yes

  No

  N/A

• Are vehicle batteries stored upright upright in a separate, well-ventilated bunded area, away from extremes of temperature?

  Yes

  No

  N/A

• Are colleagues satisfied with thermal comfort?

  Yes

  No

  N/A

• Is the site covered by a current legionella risk assessment (including bus wash, where present)?

  Yes

  No

  N/A

• Are hot and cold-water systems subject to regular monitoring?

  Yes

  No

  N/A

• Are hot and cold-water systems subject to regular treatment (scale removal, flushing out, disinfection) in accordance with the written scheme?

  Yes

  No

  N/A

• Is ventilation appropriate/adequate for the type(s) of work being undertaken?

  Yes

  No

  N/A

• Is the yard clean and tidy?

  Yes

  No

  N/A

• Is the yard free from potholes and loose surfaces that may cause and incident?

  Yes

  No

  N/A

• Is lighting working and sufficient for work being completed at dusk, dawn and night?

  Yes

  No

  N/A

• Is there adequate site perimeter fencing to keep out the public and keep the site secure?

  Yes

  No

  N/A

• Indoors, are floors clean, dry and free from slip, trip and fall hazards and obstructions?

  Yes

  No

  N/A

• Are toilet facilities clean and tidy?

  Yes

  No

  N/A

• Are there sanitary bins in the ladies and unisex toilets?

  Yes

  No

  N/A

• Are vehicle hoists, lifting support stands and hydraulic jacks regularly inspected by a competent person?

  Yes

  No

  N/A

• If present, is the forklift inspected prior to use and records of each inspection maintained?

  Yes

  No

  N/A

• Are forklift operators licenced?

  Yes

  No

  N/A

• Is forklift serviced and maintained?

  Yes

  No

  N/A

• Are keys removed from forklift when not in active use?

  Yes

  No

  N/A

• Are jibs and other forklift equipment appropriately engineered and certified?

  Yes

  No

  N/A

• Are forklifts/tugs used for moving VOR buses, if so, are they suitable for this purpose?

  Yes

  No

  N/A

• Are arc welding areas provided with ventilation to protect operators from inhaling fumes, and are partitions, shields and warning signs used to prevent hazards to other personnel in the area?

  Yes

  No

  N/A

• Are any arc welding machines inspected and tested for electrical safety (typically part of the BES inspection)?

  Yes

  No

  N/A

• Are all torque wrenches calibrated and are the calibration certificate(s) current?

  Yes

  No

  N/A

• Are pressure gauges fitted to inflation points and are they calibrated?

  Yes

  No

  N/A

• Are the airline hoses and fittings rated for the pressure required and are in good condition?

  Yes

  No

  N/A

• Are machines guarded and are emergency stops fitted; are emergency stops working and correctly labelled?

  Yes

  No

  N/A

• Is an RCD with a rated tripping current (sensitivity) of 30 milliamps (mA) installed at the main switchboard and is its operation tested regularly (typically at least every 6 months by pressing the 'T' test button)?

  Yes

  No

  N/A

• Are extension leads rated for industrial use, with no evidence of 'daisy chaining' or double adaptors in use?

  Yes

  No

  N/A

• Is protection (e.g. bollards) around pressure vessel(s) in good working order?

  Yes

  No

  N/A

• Are pressure vessels certified and inspected as standard (typically part of BES inspection schedule)?

  Yes

  No

  N/A

• Are VOR steering wheel covers, defect tags and lock out devices available?

  Yes

  No

  N/A

• Is noise and/or hand-arm vibration considered during equipment purchase decisions

  Yes

  No

  N/A

• Is noise signage correct (typically mandatory use of hearing protection is only required by users of high noise tools, e.g. hand grinders)?

  Yes

  No

  N/A

• Is information on N&V given to colleagues comprehensible and risk based?

  Yes

  No

  N/A

• Are colleagues expected to keep a daily log of HAV tool use (not appropriate for most users)?

  Yes

  No

  N/A

• Is there an annual assessment of regular vibratory tool users for HAV symptoms?

  Yes

  No

  N/A

• Do engineering colleagues who are regularly exposed to noise receive regular audiometry?

  Yes

  No

  N/A

• Are site borders, including fences and drains, clear of waste and litter with no sign of liquids or waste escaping into the environment?

  Yes

  No

  N/A

• Is waste material removed regularly?

  Yes

  No

  N/A

• Is there a designated smoking or vaping area?

  Yes

  No

  N/A

• Are oily rags disposed of safely?

  Yes

  No

  N/A

• Is pallet racking/racks/shelving/storage in good condition with weight limits clearly signed (as appropriate)?

  Yes

  No

  N/A

• Is storage and racking organised, regularly reviewed so that objects which do not need to be retained are discarded, free from items that might fall, and floors free from tripping hazards?

  Yes

  No

  N/A

• Where there is a mezzanine level on site, is there good access, a good standard of fencing and well organised storage?

  Yes

  No

  N/A

• Is there asbestos at this site?

  Yes

  No

  N/A

• Where there is asbestos, is there an up-to-date survey?

  Yes

  No

  N/A

• Where there is asbestos, is there an up-to-date plan?

  Yes

  No

  N/A

• Where there is asbestos, are contractors made aware, work planned to minimise disruption and monitoring undertaken before close-out?

  Yes

  No

  N/A

• Where there is asbestos, are clear warnings posted on asbestos containing materials?

  Yes

  No

  N/A

• Are there any confined spaces on the site?

  Yes

  No

  N/A

• Is entry necessary?

  Yes

  No

  N/A

• Where entry is required, is access controlled by a permit to work specifying risk controls, for instance additional ventilation, fire precautions, additional PPE, etc.?

  Yes

  No

  N/A

• Is the person capable and trained in both the work and use of any emergency equipment?

  Yes

  No

  N/A

• Is a step ladder or podium steps used where necessary, and are they safe, well maintained, close/easily accessible?

  Yes

  No

  N/A

• If ladders are available, are they rated for industrial use, certified, and appropriately set up when in use?

  Yes

  No

  N/A

• Stairs have adequate foot space, handrails and slip resistant steps?

  Yes

  No

  N/A

• Where scaffolding towers are used, are people trained in their safe erection, use and inspection?

  Yes

  No

  N/A

• Where fall arrest systems are used, are these and harnesses appropriately maintained and inspected, and are people trained in safe use?

  Yes

  No

  N/A

• Are risk assessments in place for regular work at height, e.g. installing advertising boards on double deckers?

  Yes

  No

  N/A

• Where building maintenance/construction work requires work at height, is this appropriately specified, risk assessed and monitored?

  Yes

  No

  N/A

• Are workplace inspections identifying hazards which are reported and escalated as necessary?

  Yes

  No

  N/A

• Are people in the depot yard wearing appropriate PPE for the task they are performing, e.g. HiVis, gloves, eye protection, etc.?

  Yes

  No

  N/A

• Are new team members receiving induction (day one site induction and corporate induction), and are records retained?

  Yes

  No

  N/A

• Is training completed in accordance with competencies required and training matrix (sample a range of roles - drivers, engineers, controllers, managers, check to ensure training records are on file)?

  Yes

  No

  N/A

• Do engineers receive a regular cycle of toolbox talks?

  Yes

  No

  N/A

• Are incidents reported and escalated as per procedure?

  Yes

  No

  N/A

• Are incidents investigated as per procedure?

  Yes

  No

  N/A

• Are corrective actions added to the risk register for tracking and close out?

  Yes

  No

  N/A

• Are corrective actions added to the risk register for tracking and close out?

  Yes

  No

  N/A

• Are current Suppliers and Contractors on the approved supplier register and all relevant information filled out?

  Yes

  No

  N/A

• If they are performing high-risk construction work, is a RAMS available and are personnel aware/trained/competent on it?

  Yes

  No

  N/A

• Did they sign in and out of the visitors' register during the works? (Select a contractor from the previous month and review the visitor register for entries) and did they receive a site induction before the work began?

  Yes

  No

  N/A

• Do site managers carry out regular monitoring of contractors?

  Yes

  No

  N/A

• Do risk assessments identify areas/tasks where PPE is required and is this clearly marked/signed?

  Yes

  No

  N/A

• Is appropriate PPE available?

  Yes

  No

  N/A

• Is PPE in good repair?

  Yes

  No

  N/A

• Does PPE comply with appropriate standards?

  Yes

  No

  N/A