GAG H&S Audit Template 2024

Is site entry signage clearly visible from the street, with clear yard signage including speed limit, entry/exit, traffic direction, stop signs, parking spaces & no smoking signs?

Are there fire extinguishers which are suitable, available, mounted, signed & regularly inspected/tested (annually)?

Is there a current list of fire marshals displayed, and is their training up to date?

Is there evidence that fire arrangements have been tested, for example, by carrying out a fire evacuation drill?

Are first aid kits available in suitable areas and well stocked?

Is there a current list of first aiders displayed, and is their training up to date?

Is the emergency plan, including evacuation diagrams and up to date telephone numbers displayed in key areas?

Are evacuation signs/diagrams securely fixed, easy to interpret, clearly showing exits, emergency evacuation routes, fire call points and fire fighting equipment?

Are emergency exits clear?

Is there an emergency alarm and is it regularly tested?

Are emergency drills carried out on time and in accordance with the Emergency Plan?

If an emergency occurred on site right now, are there people on site who could manage the situation?

Are colleagues using appropriate manual handling aids for transporting tools and materials around whilst performing their work?

Is there equipment tagged & inspected, with safe working load (SWL) clearly marked?

Are desks & chairs in good condition, workstations & computers adjustable to suit individual needs and with sufficient leg room?

Is necessary equipment or other arrangements in place to move unpowered vehicles?

Are site H&S and Emergency information noticeboards erected and available in key areas throughout the depot?

Do the noticeboards contain required information (including H&S Law poster, H&S policy, employers' liability insurance certificate, emergency information & site plan, fire marshals & first aiders) and is information current

Are TU & employee representatives elected and contact details displayed?

Are there regular monthly/bi-monthly H&S meetings and are the latest minutes displayed on the noticeboard?

Are 'no smoking' signs prominently displayed and 'safe fill capacity' fixed or marked on the fuel tank?

Is protection (barriers, bollards, etc.) around fuel tanks and pumps adequate and in good condition?

Are fuel tanks double skinned? Is the fuel tank bund capacity uninhibited and capable of holding 110% of the largest tanks spillage'?

Are tank access ladders in good condition and safe?

Are pump hoses, hoists and ancillary equipment in good condition and free from visible cracks and damage?

Is there an emergency stop button for the pump(s) which is easily accessible, readily identifiable and signed?

Are AdBlue tanks labelled, in good condition and with no evidence of leaks or spills?

Is fueller using the correct PPE (impermeable gloves, apron, visor)?

Is there adequate and safe parking for bus/coaches?

Is line marking clear - walkways/crossings/traffic flow?

Are Traffic Management and Parking plans being adhered to? Are staff using designated walkways to the best of their ability?

Is there a safe reversing procedure in place (e.g. 3 beeps of the horn, reversing alarms, spotter, etc.) and is it being complied with?

Is there a COSHH Register and evidence that COSHH assessments have been undertaken

Is risk information (SDS &/or Risk Assessment &/or Work Instruction) available for all chemicals (no older than 3 years) readily available to workers, and do they know where/how to access this?

Are chemical storage areas clean, tidy, used only for the storage of chemicals and appropriately signed?

Are chemicals appropriately labelled (including decanted products) and used, correctly segregated and protected against spills?

Are flammable liquids stored only in flammables cabinets (apart from small quantities dispensed for use in workshop)?

Has oxy-acetylene kit been removed from site? If it is still present, is use covered by a specific, detailed risk assessment and what time bound plans are in place to discontinue use?

Are oxy-propane/LPG cylinders upright and secured, with fuel gas stored at least 5 m away from oxygen cylinder unless in use on trolley? And are oxy-propane/LPG cylinders inspected and maintained (hoses in good condition and fitted with a flashback arrester)?

Are vehicle batteries stored upright upright in a separate, well-ventilated bunded area, away from extremes of temperature?

Is the site covered by a current legionella risk assessment (including bus wash, where present)?

Are hot and cold-water systems subject to regular monitoring?

Are hot and cold-water systems subject to regular treatment (scale removal, flushing out, disinfection) in accordance with the written scheme?

Is ventilation appropriate/adequate for the type(s) of work being undertaken?

Are ventilation systems maintained and inspected?

Is the yard clean and tidy?

Is the yard free from potholes and loose surfaces that may cause an incident?

Is lighting working and sufficient for work being completed at dusk, dawn and night?

Is there adequate site perimeter fencing to keep out the public and keep the site secure?

Indoors, are floors clean, dry and free from slip, trip and fall hazards and obstructions?

Are toilet facilities clean and tidy?

Has fixed wiring been properly tested, usually on a 5-year cycle?

Are vehicle hoists, lifting support stands and hydraulic jacks regularly inspected by a competent person?

Is the forklift serviced, maintained and inspected prior to use and records of each inspection maintained? If forklift equipment appropriately engineered and certified?

Are forklift operators licenced?

Are keys removed from forklift when not in active use?

Are jibs and other forklift equipment appropriately engineered and certified?

Are forklifts/tugs used for moving VOR buses, if so, are they suitable for this purpose?

Are arc welding areas provided with ventilation to protect operators from inhaling fumes, and are partitions, shields and warning signs used to prevent hazards to other personnel in the area? Are any arc welding machines inspected and tested for electrical safety (typically part of BES inspection)?

Are all torque wrenches calibrated and are the calibration certificate(s) current?

Are pressure gauges fitted to inflation points and are they calibrated? Are airline hoses and fittings rated for the pressure required and are in good condition?

Are machines guarded and are emergency stops fitted; are emergency stops working and correctly labelled?

Are extension leads rated for industrial use, with no evidence of 'daisy chaining' or double adaptors in use?

Are pressure vessels certified and inspected as standard (typically part of BES inspection schedule)?

Are VOR steering wheel covers, defect tags and lock out devices available?

Is noise signage correct (typically mandatory use of hearing protection is only required by users of high noise tools, e.g. hand grinders)?

Is information on N&V given to colleagues comprehensible and risk based?

Is there an annual assessment of regular vibratory tool users for HAV symptoms?

Do engineering colleagues who are regularly exposed to noise receive regular audiometry?

Are site borders, including fences and drains, clear of waste and litter with no sign of liquids or waste escaping into the environment?

Is waste material stored, segregated and removed regularly?

Is there a designated smoking or vaping area?

Is pallet racking/racks/shelving/storage in good condition with weight limits clearly signed (as appropriate)?

Is storage and racking being used properly, heavy items at mid-level, free from items that might fall and floors free from tripping hazards?

Where there is a mezzanine level on site, is there good access, a good standard of fencing and well organised storage?

Where there is asbestos, is there an up-to-date survey, and up-to-date asbestos management plan?

Where there is asbestos, are clear warnings posted on asbestos containing materials?

Where entry is required to any confined spaces, is access controlled by a permit to work specifying risk controls?

Have ladders been replaced by suitable step ladders or podium steps?

Are any step ladders or podium steps are rated for industrial use, certified, and appropriately set up when in use?

Where scaffolding towers are used, are people trained in their safe erection, use and inspection?

Where fall arrest systems are used, are these appropriately maintained and inspected, and are people trained in safe use?

Are risk assessments in place for regular work at height, e.g. installing advertising boards on double deckers?

Is suitable edge protection or covers used around vehicle pits?

Are staff working safely at height or close to pits?

Are workplace inspections identifying hazards which are reported and escalated as necessary?

Are colleagues in vehicle movement areas wearing appropriate high visibility clothing?

Are colleagues working safely under vehicles?

Have suitable risk assessments been undertaken of work activities?

Has a leadership safety tour been undertaken at this site recently? (typically within the previous 3 months)

Are new team members receiving induction (day one site induction and corporate induction), and are records retained?

Is training completed in accordance with competencies required and training matrix (sample a range of roles - drivers, engineers, controllers, managers, check to ensure training records are on file)?

Do engineers receive a regular cycle of toolbox talks?

Are incidents reported and escalated as per procedure?

Are incidents investigated as per procedure?

Are corrective actions added to the risk register for tracking and close out?

If they are performing high-risk construction work, is a RAMS available and are personnel aware/trained/competent on it?

Did they sign in and out of the visitors' register during the works? (Select a contractor from the previous month and review the visitor register for entries) and did they receive a site induction before the work began?

Do site managers carry out regular monitoring of contractors?

Is appropriate PPE available, is it in good repair and comply with appropriate standards?