DS Health & Safety Site inspection

• Name of Establishment

• Type of Establishment

  Select Academy Academy (in Multi Academy Trust) Local Authority Community school, nursery or early years Voluntary Aided School Voluntary Controlled School Foundation School Private School Special School

  • Academy
  • Academy (in Multi Academy Trust)
  • Local Authority Community school, nursery or early years
  • Voluntary Aided School
  • Voluntary Controlled School
  • Foundation School
  • Private School
  • Special School
• Address
  Address

• Date and TIme

  Date

• Number of employees

• Number of Pupils

• Certificate of Distinction

  Bronze

  Silver

  Gold

• Platinum Stars awaded

  1 platinum star ⭐

  2 platinum stars ⭐⭐

  3 platinum stars ⭐⭐⭐

• Prepared by

• Accompanied by

• Insert image or logo

  Media

• Brief overall summary

• We are delighted to be the expert market leader in the region and at September 2023, proud to support, through our 3yr and 1yr agreements, c 9,725 staff, 76,250 pupils.

• Our Vision: That Delegated Services CIC (Community Interest Company) is the regional not for profit, natural choice best provider of support services in the field of Education Community for our core service skills and our wider network partnership expertise.

• Why Delegated services is unique and successful:
  ● CIC/Not for Profit
  ● Region based not national
  ● Our experienced, skilled Team and our Network Partners
  ● People focused
  ● Proud
  ● Adaptable - Not one size fits all and agile
  ● Committed
  ● Our reputation/testimonials/word of mouth recommendations
  ● Our breadth of services and their content

• Our Mission: For the Education and Community sectors in our region:
  ● Provide support, advice, training, supportive auditing and more to ensure that our customers have proportional, robust and resilient Safeguarding systems including Child Protection, HS&W/Compliance, Emergency Procedures, Continuity and Recovery.
  ● With our wide range of Network Partners provide additional and complementary best value support services. In August 2017 DS took on the service commitments of PCS Enterprises.

• Competence: The Management of Health and Safety at Work Regulations 1999 (MHSWR) require an employer to appoint one or more competent people to help them implement the measures they need to take to comply with the legal requirements. The Health and Safety Executive states that competence is vital, as it ensures the competent person recognises the risks in their activities and can apply the right measures to control and manage those risks.

• At Delegated Services our experienced, skilled team and network partners offer a wide range of competence needed to support our customers and fulfil the legal requirements.
  Judith Hackitt, past HSE chair said: ‘The essence of competence is relevant to the workplace. What matters is there is a proper focus on both the risks that occur most often and those with serious consequences.
  Competence is the ability for every director, manager and worker to recognise the risks in operational activities and then apply the right measures to control and manage those risks.’

• The site inspection is intended to identify what are considered significant hazards, i.e. it will not include minor remedial matters. Due to time restrictions, the inspection is only able to cover a proportion of the items mentioned, for example , in question D2, regarding fire extinguishers, a representative sample will be examined to inform an overall conclusion, the inspector will not have time to examine all extinguishers on site

D - Site Inspection Findings - Internal

• D1 Is the flooring in a safe condition not to cause a slip / trip hazard, and changes in level or type clearly marked? Suitable and sufficient matting on entrances to prevent wet floors?

  Yes

  Partially (over 50%)

  No

• D2 Is firefighting equipment securely fixed to the wall/ in plastic tray, undamaged/ not tampered with and regularly serviced?

  Yes

  Partially (over 50%)

  No

• D3 Are all designated fire exit/ escape routes/ call points and fire equipment clear of obstruction and sign posted/not sign posted (consistent)?

  Yes

  Partially (over 50%)

  No

• D4 Are fire doors labelled and uncompromised? Do glazed doors comply with the fire safety regulation, labelled and in good condition?

  Yes

  Partially (over 50%)

  No

• D5 Is furniture positioned in a safe manner to give good access/ egress and trailing leads/ cables/ other obstacles prevented or secure?

  Yes

  Partially (over 50%)

  No

• D6 Are permanent fixtures and furniture in good condition and where necessary securely fastened, e.g., cupboards, display boards, shelving?

  Yes

  Partially (over 50%)

  No

• D7 Is light bright enough to allow safe access and egress, and is it suitable and sufficient for the requirements of the space?

  Yes

  Partially (over 50%)

  No

• D8 Are fixed electrical switches and plug sockets in good repair/ without plug covers and left in the off position when not in use? Are sockets switched off when not in use, e.g. charging cables left plugged in and on, and are sockets not overloaded e.g. with several extension leads

  Yes

  Partially (over 50%)

  No

• D9 Have portable appliances been recently tested, are cables and plugs in good repair and any damaged items taken out of service? Are electrical items used safely?

  Yes

  Partially (over 50%)

  No

• D10 Are items stored appropriately e.g. hazardous/flammable substances stored appropriately, heavy items stored on lower shelves etc.

  Yes

  Partially (over 50%)

  No

• D11 Is natural ventilation available, protection from the sun if necessary, e.g. blinds, and can a reasonable temperature be maintained, not too hot or cold?

  Yes

  Partially (over 50%)

  No

• D12 self close devices on doors

  Yes

  No

• D12 Are doors fitted with self-closing devices working at an appropriate speed and finger entrapment guards fitted where necessary?

  Yes

  Partially (over 50%)

  No

• D13 Is glazing in good condition, and safety glazing used in high risk areas? Are glazing panels unobscured? Are large glazed surfaces visible and are clearly marked to avoid injury /have appropriate manifestation where people can interact with it?

  Yes

  Partially (over 50%)

  No

• D14 Are window restrictors/ barriers in place to prevent fall hazards and impact (could cause injury to persons inside or outside the building when open)?

  Yes

  Partially (over 50%)

  No

• D15 Are boilers/ electrical cupboards/ computer servers free from combustible material and in an area with sufficient space/ ventilation? Are pipe and cable runs suitably fire stopped? Are emergency stop devices accessible and clearly labelled?

  Yes

  Partially (over 50%)

  No

• D16 Is rubbish build up/ excess clutter/ combustible material prevented in all areas, cupboards, workshops, corridors etc.? Are displays secure? e.g. items hanging from fragile tiled ceilings

  Yes

  Partially (over 50%)

  No

• D17 Are there suitable toilet and washing facilities available, are these inspected, cleaned, ventilated and lit? Is drinking water available and is this clearly labelled?

  Yes

  Partially (over 50%)

  No

• D18 Are suitable facilities/ equipment/ kit boxes of first aid available and clearly signposted with names of first aid trained staff available?

  Yes

  Partially (over 50%)

  No

• D19 Are all unauthorised areas secure? e.g. cleaning cupboards, boiler room etc.

  Yes

  Partially (over 50%)

  No

• D20 Asbestos present

  Yes

  No

• D20 If asbestos is present on site, comment on practical management in action?

  Select Well managed, signage in place in areas that contain asbestos, staff informed Partially managed, limited signage, No evidence of any management in action

  • Well managed, signage in place in areas that contain asbestos, staff informed
  • Partially managed, limited signage,
  • No evidence of any management in action

D - Site Inspection Findings - External

• D21 Are pathways, surrounding play areas and roadways in good condition? e.g. no loose paving slabs, damaged tarmac areas, slippery surfaces

  Yes

  Partially (over 50%)

  No

• D22 Outside steps present

  Yes

  No

• D22 Are outside steps fitted with adequate lighting and a secure handrail? Are steps marked in high risk areas, lots of traffic, emergency routes etc.?

  Yes

  Partially (over 50%)

  No

• D23 and D24 Traffic on site

  Yes

  No

• D23 Are traffic routes signposted, with designated parking/ unloading/ loading bays? Is speed restricted, with speed limit signs visible?

  Yes

  Partially (over 50%)

  No

• D24 Are there segregation/ markings between vehicles and pedestrians’ routes, including barriers at entrances?

  Yes

  Partially (over 50%)

  No

• D25 Play ground equipment/ sand pits/ wooden structures present

  Yes

  No

• D25 Are the playground equipment/ sand pits in good condition, regularly inspected and free from hazardous materials? e.g. glass

  Yes

  Partially (over 50%)

  No

• D26 Are all areas kept free of combustible materials such as wood or rubbish? If a forest school area is available, is this well maintained and away from buildings?

  Yes

  Partially (over 50%)

  No

• D27 Is the rubbish/ recycling store secure and away from the building?

  Yes

  Partially (over 50%)

  No

• D28 Builders/ site maintenance equipment present

  Yes

  No

• D28 If there are builders/ site maintenance materials present are they secure or suitable supervised?

  Yes

  Partially (over 50%)

  No

• D29 CCTV

  Yes

  No

• D29 Is CCTV in use and suitably signed posted?

  Yes

  Partially (over 50%)

  No

• D30 Automatic gates/ barriers

  Yes

  No

• D30 Are any automatic gates/ barriers suitably signed and operating safely?

  Yes

  Partially (over 50%)

  No

• D31 Fragile roof/ canopies/ shelters present

  Yes

  No

• D31 Are fragile roof signs displayed?

  Yes

  Partially (over 50%)

  No

• D32 Are emergency assembly points and directional signage in place and suitably visible in all conditions?

  Yes

  Partially (over 50%)

  No

• D33 Is there standing water on the site, e.g. early years play equipment through to ponds?

  Yes

  No

• D33 Has potential contamination been taken into account and/or is the pond/ water source secure?

  Yes

  Partially (over 50%)

  No

• D34 Are there sufficient bins around the site that are emptied regularly? Is the site clean?

  Yes

  Partially (over 50%)

  No

• D35 Is the lighting suitable for all external activities/ routes to car parks/ to fire assembly points etc.?

  Yes

  Partially (over 50%)

  No

• D36 Is perimeter fencing in place and in good order? If not is the site safe and secure from intruders/ escapees e.g. an inner cordon approach

  Yes

  Partially (over 50%)

  No

• D37 Is the site accessible?

  Yes

  Partially (over 50%)

  No

• D38 Are the grounds appropriately maintained and safe, e.g. overhanging branches compromising boundary security, football/ rugby post footings secure etc.

  Yes

  Partially (over 50%)

  No

• D39 Is the building in a safe condition, roof tiles, gutters etc? Are there any issues of building concern regarding safe condition that need to be addressed?

  Select No concerns Items of concern but would not result in shutting the school/ cause serious injury Items of concern that require immediate attention/ could cause serious injury

  • No concerns
  • Items of concern but would not result in shutting the school/ cause serious injury
  • Items of concern that require immediate attention/ could cause serious injury

• D40 Was lunch/ breaktime observed

  Yes

  No

• D40 Is break and/ or lunch safe and supervised?

  Select Full supervision/ plan in place/ well managed Occasional gaps in supervision/ no clear plan Unsupervised/ disorganised

  • Full supervision/ plan in place/ well managed
  • Occasional gaps in supervision/ no clear plan
  • Unsupervised/ disorganised

• This site inspection aims to assist Establishment Leaders/Heads, Business Managers, Bursars, Governors and other responsible people, to chart progress and to assist in providing a full health and safety audit trail of any action taken.
  
  The report is limited as follows:
  It may be that certain conditions or situations were either not noted, not informed or not being performed during the visit and, therefore, non-inclusion of such conditions or situations in this report does not equate to legislative compliance;
  
  • Delegated Services CIC will not be able to report on conditions or matters that are covered, hidden or inaccessible
  • Delegated Services CIC may rely on information that is not verified on site, which is made available by the Establishment or a third party
  • Delegated Services CIC will not be liable for any loss suffered arising as a result of the provision of false, misleading or incomplete information, or the withholding or concealment or misrepresentation of information by any person.
  
  Subject to the statements above, no liability can be accepted by Delegated Services CIC if, as a result of the interpretation of this report or the misapplication of remedial measures by the Establishment any proceedings, claims, loss or damage occurs. The report is solely for the Establishment to use. No responsibility will be accepted to other persons seeing the report who rely on it at their own risk.
  
  Produced by the Chief Executive, Delegated Services, as Competent Person

• Link to Site Inspection Action Plan

• Inspected by: (Name and Signature)

  Sign