Earth Check Checklist 2023

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

1. Commitment & Policy

Checklist Item

• Has the organisation undertaken an annual review to determine fully the external and internal issues that are relevant to the context of the organisation?

  Yes

  No

  N/A

• Has the organisation undertaken an annual review to identify interested parties/stakeholders, to understand their needs and expectations and which of these, if any, will be adopted as a compliance obligation?

  Yes

  No

  N/A

Responsibilities

• Has an EarthCheck Coordinator been formally appointed supported by a letter/email of appointment or position description?

  Yes

  No

  N/A

• Has the EarthCheck Coordinator received training to the requirements of the organisation’s Sustainability & Energy Efficiency Approach?

  Yes

  No

  N/A

• Has the organisation’s Green Team/Sustainability Team been established and trained to support the EarthCheck Coordinator?

  Yes

  No

  N/A

Staff Awareness and Training

Checklist Item

• Has the organisation promoted awareness of environmental & energy management to all workers; to ensure all workers are aware of the sustainability & energy requirements associated with their work?

  Yes

  No

  N/A

• Has the organisation identified competencies and training needs for job requirements?

  Yes

  No

  N/A

• Does staff induction include the Policy, Risk Assessment, and the overall longterm Sustainability & Energy Efficiency Approach?

  Yes

  No

  N/A

• Does the staff induction include specific environmental and energy management aspects for the duties and responsibilities of each position?

  Yes

  No

  N/A

• Is there an ongoing program to keep staff updated with their environmental and energy management responsibilities?

  Yes

  No

  N/A

Management Awareness and Leadership

Checklist Item

• Management demonstrates knowledge, understanding and support to the organisation’s longterm Sustainability & Energy Efficiency Approach

  Yes

  No

  N/A

• Management ensures that resources are available to achieve the intended outcomes of the Sustainability & Energy Efficiency Approach?

  Yes

  No

  N/A

Environmental Protection

Checklist Item

• Does the Policy include a commitment to protect the environment (e.g. water quality, energy efficiency, recycling, air quality, climate change mitigation, biodiversity protection, etc.)?

  Yes

  No

  N/A

Continual Improvement

Checklist Item

• Does the Policy include a commitment to continual improvement in sustainability, energy efficiency and annual Benchmarking?

  Yes

  No

  N/A

Legal Compliance

Checklist Item

• Does the Policy include a commitment to meet compliance obligations?

  Yes

  No

  N/A

Local Employment

Checklist Item

• Does the Policy include a commitment to give special consideration to local employment?

  Yes

  No

  N/A

Product and Services

Checklist Item

• Does the Policy include a commitment to give preference to local products and services?

  Yes

  No

  N/A

• Is your organisation committed to fair trade principles?

  Yes

  No

  N/A

• Is a purchasing policy in place for the procurement of local food, goods, energy efficient equipment, sustainable energy, other consumables and services?

  Yes

  No

  N/A

Checklist Item

• Has the organisation’s Chief Executive Officer, General Manager and/or Director signed the Policy?

  Yes

  No

  N/A

Checklist Item

• Is there a process in place to identify key stakeholders on an ongoing basis?

  Yes

  No

  N/A

• Is there a list of stakeholder groups engaged by the organisation?

  Yes

  No

  N/A

• Has the Policy been communicated to all current key stakeholders?

  Yes

  No

  N/A

Checklist Item

• Is the Policy on display in prominent public places for staff, customers/guests and suppliers on site?

• Is the Policy made publically available on request to any key stakeholder?

  Yes

  No

  N/A

Checklist Item

• Is there a process in place to identify key stakeholders on an ongoing basis?

  Yes

  No

  N/A

• Is there a list of stakeholder groups engaged by the organisation?

  Yes

  No

  N/A

Checklist Item

• Has the organisation promoted awareness of and offered training to all staff on the ‘Commitment & Policy’ section to ensure all workers are aware of the Sustainability & Energy Efficiency requirements associated with their work?

  Yes

  No

  N/A

• Are the EarthCheck Coordinator and Green Team/Sustainability Team appropriately trained to be able to fulfil the requirements of the ‘Commitment & Policy’ section?

  Yes

  No

  N/A

2. Benchmarking & Performance

• Checklist Item

  Yes

  No

  N/A

• Is there a Benchmarking methodology in place?

  Yes

  No

  N/A

• Is the Benchmarking data collected relevant only to the scope of the organisation?

  Yes

  No

  N/A

• Is the organisation’s Activity Measure data accurately calculated for the Benchmarking Period?

  Yes

  No

  N/A

• Is the organisation’s Energy Consumption data measured and accurately recorded?

  Yes

  No

  N/A

• The organisation has Energy Consumption records that allow the calculation of Greenhouse Gas Emissions (Scope 1 and Scope 24)?

  Yes

  No

  N/A

• Is the organisation’s Potable Water Consumption data accurately recorded?

  Yes

  No

  N/A

• Is the organisation’s Water Saving data accurately recorded?

  Yes

  No

  N/A

• Is the organisation’s Waste Sent to Landfill data accurately recorded?

  Yes

  No

  N/A

• Is the organisation’s Waste Recycling data accurately recorded?

  Yes

  No

  N/A

• Is the organisation’s Community Commitment data accurately recorded?

  Yes

  No

  N/A

• Is the organisation’s Community Contributions data accurately recorded?

  Yes

  No

  N/A

• Is the organisation’s Paper Products usage data accurately recorded?

  Yes

  No

  N/A

• Is the organisation’s Cleaning Product usage data accurately recorded?

  Yes

  No

  N/A

• Is the organisation’s Pesticide Product usage accurately recorded?

  Yes

  No

  N/A

• Is the organisation’s Corporate Social Responsibility (CSR) data accurately recorded?

  Yes

  No

  N/A

Sector Specific Indicators

Checklist Item

• Have all Sector Specific Indicators relevant to your organisation been recorded as per the EarthCheck SBI document?

  Yes

  No

  N/A

Optional Indicators

Checklist Item

• Does the organisation have any subscribed requirements an Optional Indicator can measure?

  Yes

  No

  N/A

• Does the organisation record consumer feedback received, both positive and negative, as an Optional Indicator?

  Yes

  No

  N/A

• Does the organisation record the total hours of employee training on policies and procedures as an Optional Indicator?

  Yes

  No

  N/A

• Does the organisation record the total number of incidents of discrimination and actions taken as an Optional Indicator?

  Yes

  No

  N/A

• Does the organisation record the number of staff trained on anticorruption policies as an optional indicator?

  Yes

  No

  N/A

• Does the organisation perform internal assessments to verify that key stakeholders are staying true to the values against corruption?

  Yes

  No

  N/A

Checklist Item

• Has your organisation been keeping documented information for at least three years (or since initial Benchmarking)?

  Yes

  No

  N/A

• Can evidence be provided for the calculation of the organisation’s Activity Measure data?

  Yes

  No

  N/A

• Is documented information available for the calculation of each of the Core Benchmarking Indicators?

  Yes

  No

  N/A

• Is documented information available for the calculation of any Sector Specific or Optional Indicators?

  Yes

  No

  N/A

• Does your organisation address any indicators that have performed below Regional Average performance in the organisation’s Risk Assessment and longterm Sustainability & Energy Efficiency Approach?

  Yes

  No

  N/A

• Is a regular maintenance schedule in place that is consistent with the company's internal policy, objectives, targets and action plans, in order to ensure that the organisation's significant energy uses are carried out under specified conditions and operational criteria?

  Yes

  No

  N/A

Greenhouse Gas Emissions

Checklist Item

• Is there a commitment to the reduction of greenhouse gas emissions?

  Yes

  No

  N/A

• Are ozone depleting substances, particularly refrigerant gases from older refrigeration and air conditioning systems, released to the atmosphere?

  Yes

  No

  N/A

• Is a program in place to offset carbon emissions?

  Yes

  No

  N/A

Energy Efficiency, Conservation and Management

Checklist Item

• An energy efficiency program is in place

  Yes

  No

  N/A

• Has the site’s renewable energy (wind, solar, microhydro) generation potential been evaluated?

  Yes

  No

  N/A

• Is the use of renewable energy maximised? Does this take the form of solar, wind or hydroelectricity?

  Yes

  No

  N/A

• When using timber for heating, cooking or fireplaces, is the supply sustainable?

• Is ‘green’ power (wind, solar, hydro) available for procurement from the electrical grid suppliers?

  Yes

  No

  N/A

• Where available, is ‘green’ electricity from grid suppliers purchased?

• Is there a preference to procure efficient, low greenhouse gas emission energy sources (‘green’ power from the grid, biodiesel or natural gas)?

  Yes

  No

  N/A

• Is energy efficient lighting utilised?

  Yes

  No

  N/A

• Is natural lighting maximised?

  Yes

  No

  N/A

• Is natural ventilation maximised?

  Yes

  No

  N/A

• Is natural cooling maximised?

  Yes

  No

  N/A

• Are smart controls (such as movement detectors, photo sensors and timers) used for lighting systems?

  Media

• Is passive solar design used? If so, please provide examples of measures in place

  Yes

  No

  N/A

• Where required, are energy efficient heating and cooling systems used?

• Are smart controls in place to avoid heating/cooling unoccupied spaces?

  Yes

  No

  N/A

• Is there use of desiccant dehumidification systems for air conditioning?

  Yes

  No

  N/A

• In areas that are heated or cooled, is roof and wall insulation installed, and in extremely cold areas is double glazing installed?

  Yes

  No

  N/A

• Are there efficient chillers systems for air conditioning?

  Yes

  No

  N/A

• Are there efficient air handling systems for air conditioning?

  Yes

  No

  N/A

• Are energy efficient appliances utilised?

  Yes

  No

  N/A

• Are smart controls for refrigeration, air conditioning and pump systems implemented?

  Yes

  No

  N/A

• Are variable speed drives for refrigeration implemented?

  Yes

  No

  N/A

• Are variable speed drives for air conditioning implemented?

  Yes

  No

  N/A

• Are variable speed drives for pump systems implemented?

  Yes

  No

  N/A

• In areas that are heated or cooled, is roof and wall insulation installed?

  Yes

  No

  N/A

• In extremely cold areas is double glazing installed?

  Yes

  No

  N/A

• Is heat recovery used where possible?

  Yes

  No

  N/A

• Is cogeneration equipment used where possible?

  Yes

  No

  N/A

• Are any other energy saving measures in place? If yes, please provide details

  Yes

  No

  N/A

Management of Freshwater Resources

Checklist Item

• Is the source of fresh water for the organisation from a sustainable source(s)?

  Yes

  No

  N/A

• A water conservation program is in place

  Yes

  No

  N/A

• Is a regular maintenance schedule implemented?

  Yes

  No

  N/A

• Is all plumbing checked for leaks on a regular basis? Please provide frequency details

  Yes

  No

  N/A

• Have low/dual flush toilets been installed?

  Yes

  No

  N/A

• Have low flow tap/faucet fittings been installed?

  Yes

  No

  N/A

• Have low flow shower fittings been installed?

  Yes

  No

  N/A

• Are baths provided in guest rooms? If so, what percentages of the rooms are installed with bathubs?

  Yes

  No

  N/A

• Are outside areas swept instead of being washed down?

  Yes

  No

  N/A

• Have auto detect or waterless urinals been implemented?

  Yes

  No

  N/A

• Is rainwater collected, stored and/or used? Please provide volume of collected rainwater

  Yes

  No

  N/A

• Is grey water or treated wastewater recycled?

  Yes

  No

  N/A

• Are native species (i.e. those that are adapted to the climate) planted to reduce irrigation?

  Yes

  No

  N/A

• Are swimming pools covered to reduce water loss?

  Yes

  No

  N/A

• Are outdoor landscaped areas irrigated at night to reduce evaporation rates?

  Yes

  No

  N/A

• Does the organisation have other water saving measures in place? If yes, please provide details

  Yes

  No

  N/A

Stormwater Management

• For organisations with land which collects stormwater, is there a system in place to ensure stormwater does not become contaminated with litter, oil and grease, or silt wastewater?

  Yes

  No

  N/A

• Are stormwater flows designed to maintain exiting drainage patterns as much as possible and ensure that there is no erosion?

  Yes

  No

  N/A

• If your organisation washes vehicles regularly, do you have in place systems to ensure oil and grease contamination of runoff water does not occur (e.g. dedicated wash bays or an oil/water separator)?

  Yes

  No

  N/A

• Does your organisation have sites and land which has been repaired/are managed to prevent erosion? If yes, has any erosion occurred or could erosion occur?

  Yes

  No

  N/A

• Have silt trap devices been put in place to avoid siltation of natural watercourses?

  Yes

  No

  N/A

Ecosystems Conservation and Management

Checklist Item

• Does the organisation have an understanding of the conservation requirements of any local natural ecosystems, species or communities of conservation concern and protected areas?

  Yes

  No

  N/A

Minimise EcoDisturbance

• There is no disturbance of natural ecosystems due to activities undertaken by the organisation (e.g. light pollution, invasive species, unauthorised removal of local flora and/or fauna, etc.)?

  Yes

  No

  N/A

• Are fees, permit fees etc. required for accessing any protected area?

• Within the available resources of the organisation, is there some form of contribution to conservation management?

  Yes

  No

  N/A

Wildlife

• Is any captive wildlife held onsite by the organisation?

  Yes

  No

  N/A

• If wildlife interaction occurs, has a conservation organisation endorsed the efforts to minimise adverse effects?

  Yes

  No

  N/A

Protected Species

• Have any protected species or those of conservation concern been included in any products for sale or consumption?

  Yes

  No

  N/A

• Is there a commitment to address the provision of any species of conservation concern within the organisation?

  Yes

  No

  N/A

Materials Vehicles

• Are sustainable building/construction/ maintenance materials used?

  Yes

  No

  N/A

• Are energy efficient vehicles, vessels, plant and machinery used? (as a guide select electric vehicles, fuel/electric hybriddrive, ethanol based fuels (e10), biodiesel, natural gas or LPG before diesel or petrolpowered vehicles)

  Yes

  No

  N/A

• Vehicle selection for activities and operations considers group sizes, terrain and road conditions for maximum efficiency

  Yes

  No

  N/A

• Do small vessels use diesel or fourstroke instead of twostroke outboards?

  Yes

  No

  N/A

Land Use Planning and Management

Checklist Item

• Has the EarthCheck Building Planning and Design Standard (BPDS) been used during the planning and construction phases of new areas within your operation?

  Yes

  No

  N/A

• Are there any local/state/federal land zoning/management plans for the property?

  Yes

  No

  N/A

• Is there a commitment to habitat conservation?

  Yes

  No

  N/A

• Has land acquisition been in accordance with applicable legislation?

  Yes

  No

  N/A

• Are there any cultural and heritage considerations to take into account?

  Yes

  No

  N/A

• Are contributions made towards, or is an environmental improvement program supported?

  Yes

  No

  N/A

• Is access provided for persons with special needs?

  Yes

  No

  N/A

Air Quality, Noise & Light Controls

Checklist Item

• Are there ongoing gaseous or particulate emissions which could affect air quality?

  Yes

  No

  N/A

• Noise emissions from building facilities or operations that may affect guests, the community or wildlife are minimised or avoided

  Yes

  No

  N/A

• Light emission from building facilities or operations that may affect guests, the community or wildlife are minimised or avoided

  Yes

  No

  N/A

Wastewater Management

Checklist Item

• Is wastewater/sewerage sent to a municipal treatment system?

  Yes

  No

  N/A

• Is wastewater treated to a standard to mitigate impacts?

  Yes

  No

  N/A

Solid Waste Management

Checklist Item

• Are waste minimisation strategies in place?

  Yes

  No

  N/A

• Are reuse and recycling waste strategies in place?

  Yes

  No

  N/A

• Is solid waste disposed to a known and managed landfill?

  Yes

  No

  N/A

• Are strategies in place to manage ‘ewaste’ (electronic waste)?

  Yes

  No

  N/A

Cultural Sensitivity

Checklist Item

• Are the adverse effects on local cultures and the community understood?

  Yes

  No

  N/A

• Have strategies been implemented to minimise and mitigate any impacts?

  Yes

  No

  N/A

• Are supplies sourced locally where feasible?

  Yes

  No

  N/A

• Where feasible, are local community, cultural, sports and/or recreational activities supported?

• Is the making and selling of local artisanal goods by the local community encouraged?

  Yes

  No

  N/A

• Does the selling, trading or displaying of natural or cultural/archaeological artefacts only occur with the relevant permits/approvals?

  Yes

  No

  N/A

• Has the provision of basic services to the local community (such as water supplies, sanitation, roads and power supplies) been jeopardised by the establishment and operation of the tourism product or service?

  Yes

  No

  N/A

Cultural Engagement

Checklist Item

• Are the rights and aspirations of local people understood?

  Yes

  No

  N/A

• Are specific measures implemented to raise guest awareness, understanding and respect for local indigenous cultures and customs?

  Yes

  No

  N/A

• As much as possible, the organisation contributes positively to the needs and aspirations of local and/or indigenous people

  Yes

  No

  N/A

Cultural Awareness

Checklist Item

• Has a code of conduct for guests been established, in collaboration with the local community?

  Yes

  No

  N/A

• Are specific measures adopted to promote guests’ understanding of and respect for indigenous cultures and customs?

  Yes

  No

  N/A

• Have potentially offending behaviour(s) been identified and have guests and staff been advised of the appropriate behaviour?

  Yes

  No

  N/A

Local Employment

Checklist Item

• Are local people employed?

  Yes

  No

  N/A

• Are local people employed for management positions?

  Yes

  No

  N/A

Employment Conditions

Checklist Item

• Is there a commitment to ethical and nonexploitative arrangements with staff, suppliers and clients?

  Yes

  No

  N/A

• Is there any sexual commercial exploitation of people (including children and adolescents)?

  Yes

  No

  N/A

• Is there a participatory management approach, encouraging staff to input to management approaches and directions?

  Yes

  No

  N/A

Local Goods and Services

Checklist Item

• Is a purchasing policy in place for the procurement of local products and services?

  Yes

  No

  N/A

• Where possible, does the organisation promote the procurement of sustainable local products and services?

• Are fair trade services purchased where available?

  Yes

  No

  N/A

• Are local businesses given the opportunity to sell products and services to your business e.g. in the gift shop?

  Yes

  No

  N/A

Checklist Item

• Are Material Safety Data Sheets (MSDSs) held for each potentially harmful substance stored (other than when in small domestic size containers)?

  Yes

  No

  N/A

• Are all harmful substances stored as per requirements of local regulations, international standards and MSDSs?

  Yes

  No

  N/A

• Where harmful substances are stored in bulk and spills are possible, is containment/cleanup equipment held onsite, or readily available?

• At a minimum, are bulk harmful substances, such as fuels and oils, stored in a bunded and preferably roofed storage area?

• Where harmful substances are stored, can floor drains be sealed or closed to contain spills? Have you ensured that drainage for storage locations does not go directly to storm sewers? Is containment/cleanup equipment held onsite or readily available?

• Are staff whose duties involve handling chemical substances aware of the storage and handling requirements? This can include training on storage and handling, as well as pointofuse wall charts

  Yes

  No

  N/A

• Is a system in place to ensure leakage is not taking place in underground storage tanks? If ‘Yes’, please state the system in place

  Yes

  No

  N/A

• Does your organisation have on hand the necessary personal protective equipment (PPE) for the staff who handles harmful substances?

  Yes

  No

  N/A

Substance Disposal

Checklist Item

• Has the organisation developed and maintained a list of harmful substances requiring disposal, including appropriate sustainable disposal options for each substance?

  Yes

  No

  N/A

Rectification of Harmful Substance Damage

Checklist Item

• Has any damage caused by harmful substances taken place? If ‘Yes’, please state the area and type of damage

  Yes

  No

  N/A

• If any damage has been caused by harmful substances, has the damage been rectified? If ‘Yes’, please state the method of rectification

  Yes

  No

  N/A

Checklist Item

• Has the organisation promoted awareness of and offered training to all staff on the ‘Benchmarking & Performance’ section to ensure all workers are aware of the Sustainability & Energy Efficiency requirements associated with their work?

  Yes

  No

  N/A

• Are the EarthCheck Coordinator and Green Team/Sustainability Team appropriately trained to be able to fulfil the requirements of the ‘Benchmarking & Performance’ section?

  Yes

  No

  N/A

3. Governance

• Checklist Item

  Yes

  No

  N/A

• Has the organisation determined its compliance obligations and how these apply?

  Yes

  No

  N/A

• Does the organisation comply with all relevant laws and legal requirements?

  Yes

  No

  N/A

• Has there been any prosecution or legal action against the organisation within the last year?

  Yes

  No

  N/A

• Has the organisation established and implemented a process to control, approve, review and evaluate internal documents and establish the organisation’s level of conformances with its compliance obligations, recording the results?

  Yes

  No

  N/A

Legislation Register

Checklist Item

• Has the organisation developed a comprehensive legal register?

  Yes

  No

  N/A

• Does the organisation keep records (including permits, licenses, leases, and correspondence with regulatory authorities) to demonstrate legal compliance?

  Yes

  No

  N/A

Checklist Item

• Is the organisation committed to the adoption of international standards and/or best practice where applicable?

  Yes

  No

  N/A

Checklist Item

• Does the organisation follow a process that determines risks and opportunities?

  Yes

  No

  N/A

• Does the organisation have a documented Risk Assessment in order to assess all actual and/or potential risks?

  Yes

  No

  N/A

Aspects and Impacts

Checklist Item

• Does the organisation have a procedure to identify aspects against the 10 Key Performance Areas?

  Yes

  No

  N/A

• Has the organisation identified and evaluated its environmental aspects and impacts, and identified the risks and opportunities associated with adverse and beneficial impacts?

  Yes

  No

  N/A

• Have major external influences been identified and potential impacts assessed where appropriate, considering a life cycle perspective?

  Yes

  No

  N/A

• Have risks and opportunities been considered with regard to the context of the organisation?

  Yes

  No

  N/A

• Are auditable records for gathering information, assessing performance and rectifying issues retained?

  Yes

  No

  N/A

• Have key stakeholders been identified and consulted?

  Yes

  No

  N/A

• Is there ongoing liaison with key stakeholders to identify actual and/or potential impacts?

  Yes

  No

  N/A

Likelihood and Severity

Checklist Item

• Has the Risk Assessment identified the likelihood and severity of potential impacts?

  Yes

  No

  N/A

• Has the Risk Assessment considered the ability to prevent and/or mitigate impacts should they arise?

  Yes

  No

  N/A

Stakeholder Views

Checklist Item

• Is there a process for identifying and consulting with key stakeholders?

  Yes

  No

  N/A

• Have risks and opportunities been considered with regards to the needs and expectations of interested parties?

  Yes

  No

  N/A

Emergency Planning & Response

Checklist Item

• Has the Risk Assessment considered potential emergency and accidental situations?

  Yes

  No

  N/A

• Has the organisation developed prevention and/or mitigation measures to manage these risks?

  Yes

  No

  N/A

• Has the organisation established and implemented a process/processes specifying how it will respond to potential environmental emergency situations?

  Yes

  No

  N/A

• Does the organisation test the established process to respond to emergency situations on a regular basis (e.g. emergency drills)?

  Yes

  No

  N/A

Review Annually

Checklist Item

• Has the Risk Assessment been revised and completed within the last twelve months?

  Yes

  No

  N/A

• Have there been any changes to the operation that need to be included in the organisation’s Risk Assessment?

  Yes

  No

  N/A

Checklist Item

• Has the organisation promoted awareness of and offered training to all staff on the ‘Governance’ section to ensure all workers are aware of the sustainability requirements associated with their work?

  Yes

  No

  N/A

• Are the EarthCheck Coordinator and Green Team/Sustainability Team appropriately trained to be able to fulfil the requirements of the ‘Governance’ section?

  Yes

  No

  N/A

4. Sustainability & Energy Approach

• Checklist Item

  Yes

  No

  N/A

• Does the organisation have a commitment to implement its Policy?

  Yes

  No

  N/A

• Does the organisation have a clearly stated set of objectives and targets?

  Yes

  No

  N/A

• Does the organisation have a process in place that ensures it meets its objectives and targets?

  Yes

  No

  N/A

Environmental Impact

Checklist Item

• Does the organisation have more than 500 full time equivalent staff?

  Yes

  No

  N/A

• Does the organisation have more than 500 guest rooms and/or do the activities undertaken by your organisation involve more than five locations or tour routes?

  Yes

  No

  N/A

• Are there any potential ecological and/or social impacts or is the organisation located in close proximity to environmentally and/or culturally sensitive areas?

  Yes

  No

  N/A

Checklist Item

• Has the organisation established a Sustainability Action Plan to address the identified risks and opportunities and determined how these specifically apply to the organisation?

  Yes

  No

  N/A

• Is the Sustainability Action Plan linked to the organisation’s Risk Assessment?

  Yes

  No

  N/A

• Is the Sustainability Action Plan reviewed on an annual basis?

  Yes

  No

  N/A

Reta in Documented Information

Checklist Item

• Are record keeping processes in place and have they been held for the last three years (or since initial Benchmarking)?

  Yes

  No

  N/A

Review

Checklist Item

• Are the Risk Assessment and Sustainability & Energy Action Plan reviewed and updated annually?

  Yes

  No

  N/A

• Is the effectiveness of the organisation’s Sustainability & Energy Approach assessed?

  Yes

  No

  N/A

Checklist Item

• Has top management demonstrated its commitment to establishing an EMS & EnMS and effective leadership in the continual improvement of the system?

  Yes

  No

  N/A

• Has the organisation assigned responsibilities and authorities in respect of the EMS & EnMS?

  Yes

  No

  N/A

• Has the organisation provided adequate resources (including human, technological and financial) for the establishment, implementation, maintenance and continual improvement of the EMS & EnMS?

  Yes

  No

  N/A

• Has the organisation taken the necessary steps to determine the competence of persons, undertaking work under its control, which can affect EMS & EnMS performance?

  Yes

  No

  N/A

EMS Relevance

Checklist Item

• Has the organisation determined the boundaries and applicability of the Environmental & Energy Management System (EMS & EnMS)?

  Yes

  No

  N/A

• Has the organisation established an Environmental & Energy Management System (EMS & EnMS)?

  Yes

  No

  N/A

• Is the documented EMS & EnMS relevant to the scope of the organisation’s operation, including activities, products and services?

  Yes

  No

  N/A

EMS Documentation

Checklist Item

• Are the Policy, Risk Assessment and Energy & Sustainability Action Plan included in the EMS & EnMS?

  Yes

  No

  N/A

Operational Controls

Checklist Item

• Are documented procedures in place for those operations with a significant environmental impact?

  Yes

  No

  N/A

• Has the organisation determined, planned and implemented control of the processes to meet the requirements of the EMS & EnMS?

  Yes

  No

  N/A

• Has the organisation considered the life cycle perspective by including relevant environmental & energy requirements where appropriate when procuring products and services, designing its products and services, communications with contractors and end users?

  Yes

  No

  N/A

Monitoring and Measurement

Checklist Item

• Has the organisation determined details, methods and frequency of areas of operation that need to be monitored, measured, analysed and evaluated in order to establish the performance and effectiveness of the EMS & EnMS?

  Yes

  No

  N/A

• Does the organisation monitor performance against set improvement targets?

  Yes

  No

  N/A

Internal Audits

Checklist Item

• Has the organisation established, implemented and maintained an EMS & EnMS internal audit program and documented evidence of the results?

  Yes

  No

  N/A

• Has the organisation identified appropriate Indicators for monitoring and measuring its environmental and energy performance?

  Yes

  No

  N/A

• Are the Indicators reviewed and compared to the environmental and energy baseline as appropriate?

  Yes

  No

  N/A

Corrective and Preventative Action

Checklist Item

• Does the organisation have a documented procedure in place for dealing with nonconformity?

  Yes

  No

  N/A

• Does the organisation react effectively to any nonconformity identified and maintain documented information where appropriate?

  Yes

  No

  N/A

Control of Documentation

Checklist Item

• Is there a procedure for the control of records required to demonstrate compliance to the Standard?

  Yes

  No

  N/A

Management Review

Checklist Item

• Has the organisation undertaken management reviews of the EMS & EnMS?

  Yes

  No

  N/A

• Does the output of the review include opportunities to improve the integration of the EMS & EnMS into other business processes if necessary?

  Yes

  No

  N/A

• Does the organisation continually improve its EMS & EnMS to enhance its environmental and Energy performance?

  Yes

  No

  N/A

Checklist Item

• Has the organisation promoted awareness of and offered training to all staff on the ‘Sustainability & Energy Approach’ section to ensure all workers are aware of the sustainability requirements associated with their work?

  Yes

  No

  N/A

• Are the EarthCheck Coordinator and Green Team/Sustainability Team appropriately trained to be able to fulfil the requirements of the ‘Sustainability & Energy Approach’ section?

  Yes

  No

  N/A

5. Communication

• Checklist Item

  Yes

  No

  N/A

• Has the organisation planned, implemented and maintained a communication process operating internally and externally taking into account compliance obligations and ensuring consistency with information generated by the EMS & EnMS/Action Plan?

  Yes

  No

  N/A

• Are the Policy and Benchmarked or Certified certificates on public display, including the central office or other suitable place?

  Yes

  No

  N/A

• Has a copy of the Policy been provided to all key stakeholders?

  Yes

  No

  N/A

• Is there a commitment in providing accurate information particularly with advertising and promotional material?

  Yes

  No

  N/A

• Is your organisation able to provide an example of: 1) EarthCheck Logo use in promotional material. 2) EarthCheck Logo use in print advertising. 3) EarthCheck Logo use in one other form of media (TV, Film, Social, etc.)?

  Yes

  No

  N/A

• Are all public documents maintained and updated regularly?

  Yes

  No

  N/A

Checklist Item

• Is there a complaints handling policy and procedure publically available?

  Yes

  No

  N/A

• Is there a corrective action plan and is corrective action taken where appropriate?

  Yes

  No

  N/A

• Has feedback on the Policy and environmental & energy program been sought and considered?

  Yes

  No

  N/A

• Has data been recorded for all customer complaints and entered at time of Benchmarking?

  Yes

  No

  N/A

Checklist Item

• Has the organisation established, maintained and sufficiently controlled documented information as required by the standard and as determined necessary by the organisation?

  Yes

  No

  N/A

• Has consultation with stakeholders of documented information been maintained?

  Yes

  No

  N/A

Checklist Item

• Is a system in place to encourage customers and suppliers in the organisation’s environmental, energy and social programs?

  Yes

  No

  N/A

• Have major suppliers been contacted in the last year, at least outlining the organisation’s commitment to achieving sustainability, energy efficiency and its EarthCheck commitment?

  Yes

  No

  N/A

Checklist Item

• Is there a system in place to inform customers or clients on local culture and customs (for example this may take any form, via information in guest room, commentary on a tour, signage, etc.)?

  Yes

  No

  N/A

Checklist Item

• Have local environmental issues been identified and have both local and global issues been promoted with at least one interested party and/or key stakeholder (tourists, the local community, suppliers etc.)?

  Yes

  No

  N/A

Checklist Item

• Has the organisation promoted awareness of and offered training to all staff on the ‘Communication’ section to ensure all workers are aware of the sustainability requirements associated with their work?

  Yes

  No

  N/A

• Are the EarthCheck Coordinator and Green Team/Sustainability Team appropriately trained to be able to fulfil the requirements of the ‘Communication’ section?

  Yes

  No

  N/A