EHS Self Evaluation - Quarterly (V1)

• Report No.

• Head Of Workshop (HOW)

• Workshop

• Conducted on

  Date

• Prepared by

• Definition-
  Yes: Comply with the checkpoint. Maintain the good practices.
  No: Do not comply with the checkpoint. Action needed to close the issue.
  N/A: Not Applicable

• 1.1 Are all the hoists in good working condition (i.e. rubber pads, balancing, locking arm, safety lock, cables, oil leaking, rusty, etc.)?

  Yes

  No

  N/A

• 1.2 Is the air compressor area well ventilated and away of combustibles storage?

  Yes

  No

  N/A

• 1.3 Is the air compressor in good working condition (i.e. oil level, safety valve, motor guarded, water drained, etc.)?

  Yes

  No

  N/A

• 1.4 Are the equipment (i.e. hoist, air compressor, body aligner) possess valid PMA/PMT license and PMA/PMT number displayed clearly at the equipment?

  Yes

  No

  N/A

• 1.5 Is the weekly inspection to all the hoist, air compressor and spray booth being carried out correctly and according to schedule?

  Yes

  No

  N/A

• 1.6 Are the periodical maintenance and inspection to the hoist and air compressor being carried out by competent service contractor (at least once per year) and inspection records documented?

  Yes

  No

  N/A

• 1.7 Are the electrical panel & electrical room closed from unauthorized access and the clearance maintained?

  Yes

  No

  N/A

• 1.8 Are all the electrical appliances safe and free of frayed cable, broken socket & plugs?

  Yes

  No

  N/A

• 1.9 Is the spray booth in good working condition and regular maintenance (e.g. filter changing) being carried out?

  Yes

  No

  N/A

• Updates (Corrective Action)

• Photo (Corrective Action)

• Comment (* filled up by EHS upon the review of report)

• 2.1 Is the provision of floor jack, transmission jack, table lifter, jack stand, engine crane and dolly sufficient and the equipment are maintained in good condition (hydraulic oil, hook, chains, etc.)?

  Yes

  No

  N/A

• 2.2 Are all the air hose free of air leaking?

  Yes

  No

  N/A

• 2.3 Are all the air impact wrench maintained in good working condition?

  Yes

  No

  N/A

• 2.4 Are the grinder(s), cutter(s), driller(s) and disc skimmer maintained in good working condition and rotating parts properly guarded?<br>

  Yes

  No

  N/A

• 2.5 Is the provision of hand tools (hammer, spanner, copper hammer, wrench, etc.) sufficient and in good condition?

  Yes

  No

  N/A

• 2.6 Is the tool-box in good condition and not blocking the passageway/driveway?

  Yes

  No

  N/A

• 2.7 Is the gas cylinder in safe and good condition (flash back arrestor, pressure gauge, air hose, chained, trolley)?

  Yes

  No

  N/A

• 2.8 Is the water pump (car wash) in good working condition and rotating parts properly guarded?<br>

  Yes

  No

  N/A

• 2.9 Is the battery charger located at designated place only (with label) & isolated from ignition source?

  Yes

  No

  N/A

• 2.10 Is the DANGER OUT OF SERVICE signage displayed visibly at unsafe equipment and not being used?

  Yes

  No

  N/A

• 2.11 Is the quarterly inspection to the special tools & mechanic’s hand tools conducted and inspection records documented?

  Yes

  No

  N/A

• Updates (Corrective Action)

• Photo (Corrective Action)

• Comment (* filled up by EHS upon the review of report)

• 3.1 Does the staff drive in safe manner (follow speed limit, follow traffic direction, adjust seat/mirror, close door before driving, turn on hazard light and sound horn, etc.)?

  Yes

  No

  N/A

• 3.2 Does the staff stand/walk away from moving vehicle?

  Yes

  No

  N/A

• 3.3 Does the technician operate the hoist in safe and correct manner (i.e safety lock, lifting point, clearance, providing signal, etc.)?

  Yes

  No

  N/A

• 3.4 Is the oil drainer being used in correct and safe manner (i.e. not overloaded with oil filters, oil level, lifting position, etc.)?

  Yes

  No

  N/A

• 3.5 Does the technician lift the tyre with correct posture?

  Yes

  No

  N/A

• 3.6 Does the vehicle lifted by floor jack supported securely with jack stand?

  Yes

  No

  N/A

• 3.7 Are the open flame activities isolated from combustibles and flammables?

  Yes

  No

  N/A

• 3.8 Are the staffs and contractor workers (including car wash) driving with valid driving license?

  Yes

  No

  N/A

• 3.9 Is the spray booth free of combustible chemical storage?

  Yes

  No

  N/A

• Updates (Corrective Action)

• Photo (Corrective Action)

• Comment (* filled up by EHS upon the review of report)

• 4.1 Is the oil storage area clean and well ventilated?

  Yes

  No

  N/A

• 4.2 Are the oil drums, pails, bottles and cartons arranged and stacked in safe manner?

  Yes

  No

  N/A

• 4.3 Are the flammable materials (i.e. paint, thinner etc.) properly stored and posted with warning sign?<br>

  Yes

  No

  N/A

• 4.4 Is the flammables storage (paint store/mixing room) clean, ventilated and distance away from heat/ignition source?

  Yes

  No

  N/A

• 4.5 Is the battery acid safely stored at designated place (with signboard and warning sign)?

  Yes

  No

  N/A

• 4.6 Is the half-used chemical (i.e. battery acid, paint, etc.) being closed and keep on spill containment tray?

  Yes

  No

  N/A

• 4.7 Is the reused bottle or jug re-labeled accordingly?

  Yes

  No

  N/A

• 4.8 Is the safety data sheet (SDS) available at oil storage/paint storage/battery acid storage?

  Yes

  No

  N/A

• 4.9 Is the workshop store (i.e. warranty store, dismantled part store, tools room, scraps store, etc.) clean and free of trip and fall hazard?

  Yes

  No

  N/A

• 4.10 Is the stored item arranged/stacked in safe manner?<br>

  Yes

  No

  N/A

• 4.11 Are the drum lifter and trolley provided and in good condition?

  Yes

  No

  N/A

• 4.12 Is the stepstool or ladder provided and safe to be used to access the stored material at height?

  Yes

  No

  N/A

• Updates (Corrective Action)

• Photo (Corrective Action)

• Comment (* filled up by EHS upon the review of report)

• 5.1 Is the scheduled waste store designed according to DOE requirement (i.e. spill containment, protected from weather, clean, signboard and warning sign, isolated from ignition source, etc.)?

  Yes

  No

  N/A

• 5.2 Are the waste labels displayed correctly (i.e. display on container, generation date, waste code, symbol, etc.)?

  Yes

  No

  N/A

• 5.3 Are the waste containers suitable and covered when not in use?

  Yes

  No

  N/A

• 5.4 Are the spent lubricating oil, used oil filter, spent coolant, empty drum, contaminated containers, cotton rags and used battery being managed as scheduled waste and separated accordingly?

  Yes

  No

  N/A

• 5.5 Are all the scheduled wastes generated not being kept more than 180 days (6 months)?

  Yes

  No

  N/A

• 5.6 Is the oil interceptor well maintained and the maintenance record documented?

  Yes

  No

  N/A

• 5.7 Are the drain and workshop compound clean and free of stagnant water?

  Yes

  No

  N/A

• 5.8 Are the waste information cards available and kept properly?

  Yes

  No

  N/A

• 5.9 Are the inventory records and consignment notes updated and printed out from eSWIS system?

  Yes

  No

  N/A

• 5.10 Is the valid waste contractor license printed out and kept properly?

  Yes

  No

  N/A

• 5.11 Is the written declaration/notification for spray booth available?

  Yes

  No

  N/A

• 5.12 Is the air sampling report for spray booth available?<br>

  Yes

  No

  N/A

• Updates (Corrective Action)

• Photo (Corrective Action)

• Comment (* filled up by EHS upon the review of report)

• 6.1 Is the parts store clean, organized and free of trip and fall hazard?

  Yes

  No

  N/A

• 6.2 Are the stored materials at parts store arranged/stacked in safe manner?

  Yes

  No

  N/A

• 6.3 Is the office store clean, organized and free of trip and fall hazard?

  Yes

  No

  N/A

• 6.4 Are the stored materials at office store arranged/stacked in safe manner?

  Yes

  No

  N/A

• 6.5 Is the trolley provided and safe to be used to move/lift the heavy loads?

  Yes

  No

  N/A

• 6.6 Is the stepstool or ladder provided and safe to be used to access the stored material at height?

  Yes

  No

  N/A

• 6.7 Are the stored materials being kept away from lights and fire detectors?

  Yes

  No

  N/A

• 6.8 Are all the racks in good condition and not overloaded?

  Yes

  No

  N/A

• Updates (Corrective Action)

• Photo (Corrective Action)

• Comment (* filled up by EHS upon the review of report)

• 7.1 Are all the fire extinguishers visible, accessible and free from obstacles?

  Yes

  No

  N/A

• 7.2 Are the fire extinguisher inspected according to schedule (quarterly) and inspection tag available at fire extinguisher?

  Yes

  No

  N/A

• 7.3 Are the firefighting system well maintained and periodic maintenance records are available?

  Yes

  No

  N/A

• 7.4 Are the first aid supplies sufficient, clean and free of edible medicine?

  Yes

  No

  N/A

• 7.5 Is the first aid inspection record available?

  Yes

  No

  N/A

• 7.6 Are the emergency light and exits sign lit properly?

  Yes

  No

  N/A

• 7.7 Are the emergency exit doors accessible and free from obstacles?

  Yes

  No

  N/A

• 7.8 Is the security personnel briefed on the emergency procedure (emergency contact, fire extinguisher, fire alarm system, etc.)?

  Yes

  No

  N/A

• Updates (Corrective Action)

• Photo (Corrective Action)

• Comment (* filled up by EHS upon the review of report)

• 8.1 Is the appropriate foot protection (safety shoes or rubber boots) provided and worn by the workers (technicians, B&P workers, car wash workers and cleaner) at all time in the workplace?

  Yes

  No

  N/A

• 8.2 Is the safety glass provided for every technician and worn during grinding, drilling, knocking, cutting, preparing or other hazardous activities?

  Yes

  No

  N/A

• 8.3 Is the safety goggle provided and worn when preparing the battery acid?

  Yes

  No

  N/A

• 8.4 Is appropriate hand protection glove provided and worn for mechanical work or task exposed to sharp edges?

  Yes

  No

  N/A

• 8.5 Is the chemical hand glove provided and worn when handling the chemicals (paint, solvent, battery acid, etc.)?

  Yes

  No

  N/A

• 8.6 Is the appropriate respirator (OV or N95 mask) provided and worn when exposed to dust particles and chemicals vapor (paint & thinner)?

  Yes

  No

  N/A

• 8.7 Are welding shield, leather glove and N95 mask provided and worn for welding activity?

  Yes

  No

  N/A

• 8.8 Is the earplug provided and worn when worker exposed to noise (i.e. grinding, knocking, etc.)?<br>*compulsory for panel beater and technicians

  Yes

  No

  N/A

• 8.9 Is the surgical mask provided and ready for sick person?

  Yes

  No

  N/A

• 8.10 Are all the provided PPE clean and well maintained (i.e. sharing of PPE is not allowed)?

  Yes

  No

  N/A

• 8.11 Is the PPE issuance record available?

  Yes

  No

  N/A

• Updates (Corrective Action)

• Photo (Corrective Action)

• Comment (* filled up by EHS upon the review of report)

• 9.1 Is the smoking area available, provided with ashtray and away from non-smoker?

  Yes

  No

  N/A

• 9.2 Are the working bay and store free of food and drink?

  Yes

  No

  N/A

• 9.3 Are the customer lounge, reception office, HOW room, office and meeting room clean and organized?

  Yes

  No

  N/A

• 9.4 Are the technician room, surau, washroom and pantry clean and organized?

  Yes

  No

  N/A

• 9.5 Are all the floors, passageways and staircase free of slips, trips and falls hazard?

  Yes

  No

  N/A

• 9.6 Is the roof/ceiling free of leaking and falling object (e.g. frayed ceiling, frame for lighting, etc.)?

  Yes

  No

  N/A

• 9.7 Are all the light bulbs in good working condition?

  Yes

  No

  N/A

• Updates (Corrective Action)

• Photo (Corrective Action)

• Comment (* filled up by EHS upon the review of report)

• 10.1 Is the updated EHS policy displayed clearly and Environmental Policy printed out and kept in workshop file?

  Yes

  No

  N/A

• 10.2 Is the weekly tool-box briefing conducted and briefing records kept in good manner?

  Yes

  No

  N/A

• Updates (Corrective Action)

• Photo (Corrective Action)

• Comment (* filled up by EHS upon the review of report)

• Yes

  No

  N/A

Conclusion/ Recommendation

• Compliance (%)

• Very poor EHS MS implementation. Immediate action is required to avoid the disciplinary action taken by the authority.

• Poor EHS MS implementation. Need to work harder on legal compliance first before move to next level requirements.

• Moderate EHS MS implementation. A lot of corrective action required.

• Good EHS MS implementation. Several corrective actions required.

• Excellent EHS MS implementation. Few corrective action required and ready for EHS MS level enhancement.

• Deadline

  Date

Completion

• Signature

  Sign