Information

  • Document No.

  • Audit Title

  • Shaft Name

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • Document No.

Appointment of Lamproom Personnel

Appointments

  • Appointed

  • Lampsman
  • Name:

  • Certificate Number:

  • Date of Appointment:

Appointment of Lampsman

  • Is he/she appointed by the manager?

  • Is he/she certificated by the department (Reg 28.46.1)?

  • Is the certificate available in the lamproom (Reg 28.46.1)?

  • Lamps person's duties and responsibilities defined in writing?

Appointment of Relief Lampsman

  • Is there a lampsman for each shift and a reliever?

  • Are they officially appointed by the manager?

  • Are they certificated by the department (Reg 28.46.1)?

  • Is the certificate available in the lamproom (Reg 28.46.1)?

  • Are lampsman duties and responsibilities defined in writing?

Appointment of Lamproom Attendants

  • Are the lamproom attendants appointed by the Lampsman?

  • Lamproom attendants duties and responsibilities defined in writing?

Training of Lamproom Personnel

Training of Lamproom Personnel

  • Is the Lamps person and Relief trained by the various OEM's?

  • Gas Detection Intrumentation

  • Lampsman
  • Lampsman name

  • Supplier

  • Model

  • Certificate Number

  • Date of Issue

  • Expiry Date

  • Portable Lamps

  • Lampsman
  • Lampsman Name

  • Supplier

  • Model

  • Certificate Number

  • Date of Issue

  • Expiry Date

  • Self-Contained Self-Rescuers

  • Lampsman
  • Lampsman Name

  • Supplier

  • Model

  • Certificate Number

  • Date of Issue

  • Expiry Date

  • Is training done annually by the OEM's?

  • Is the Lamproom attendants trained by the various OEM's?

  • Are certificates to this effect issued and displayed?

Training of OEM and/or Accredited Person

  • Is the OEM Technician or accredited person certified to do repairs?<br><br>

  • Are certificates to this effect issued and displayed?

Lamproom Code of Practice

Lamproom Code of Practice

  • Signed copy of Lamproom Code of Practice available (Section 9(1))? Does it cover all types of equipment in use?

  • Signed copy of the MCOP for SCSR in mines available

  • Does it comply with the guidelines issued by the Chief Inspector of Mines?

  • Is the COP displayed on a notice board for everyone to see?

  • Is everybody concerned aware of the requirements? Is the lamproom personnel informed (by the Lampsman) on the contents of COP?

  • Has provision been made for it to be reviewed?

  • Document reference number:

  • Effective Date:

  • Last Revision Date:

  • Next Revision Date:

Storage of Equipment

Storage of Equipment

  • Must include:

    - Gas Detection Equipment
    - Self-Contained Self-Rescuers
    - Portable Lamps
    - Gas Cylinders
    The above-mentioned needs to be temperature controlled, properly on charge, clean, locked and sealed.
    Work environments and infrastructure:

  • Are storage areas well ventilated and illuminated?

  • Are storage areas clean and free from sensor poisoning agents (e.g. Brasso, paint, any polish cleaning agents containing silicon's)?

  • Is there a separate room available for maintenance and repair?

  • Are equipment stored as per statutory requirements? Stored in accordance with OEM's recommendations?

  • The handling and storage of chemicals correctly identified, recorded and addressed?<br><br>- Acid e.g. Sulphuric compound <br>- Lead compounds <br>- Paint <br>- Silicon <br>- Cleaning agents and detergents <br>- Gasses<br>- Chlorine products <br>- OEM guidelines <br>- Material Safety Data Sheet (MSDS)<br><br>

Allocation of Equipment

Allocation of Equipment

  • Allocation of equipment in compliance with SANS specifications.

    Must include:

    - Gas Detection Instrumentation
    - Self-Contained Self-Rescuers
    - Portable Lamps

  • Is there a system or programme in place for monitoring equipment allocations?

  • Is there a record of users allocated?

  • Are equipment allocated on a personal basis?

  • Is there a allocation history available for each unit/user?

  • Are records kept of equipment de-allocation and re-allocation?

  • Is there a record of non-moving equipment?

Asset Clearance

Asset Clearance

  • Is there a asset/shift clearance procedure in place?

  • Are shift clearance procedures adhered to and the necessary reports submitted?

Portable Mine Lighting Equipment

Certification of Specifications Compliant

  • Portable Lamps (SANS 1438:2013)

  • Is the product approved by the Chief Inspector of Mines (DMR Approved)?

  • PN Certificate(s) for all model/type's approved?

  • Batch Test Reports Available, All serial numbers covered?

Approved Equipment Requirements

    Portable Lamps
  • Model

  • Supplier

  • Number Available - (Total)

  • Number Available - (InUse/Allocated)

  • Number Available - (Spare)

  • Is there sufficient number of portable lamps available? Is each user issued or allocated with his/her own personal portable lamp?

  • Is there 10% spare portable lamps available?

Records of Spare Portable Lamps Issued

  • Is a "Spare Allocation List" available?

  • Does the list reflect the company number ("details") of the end user?

Portable Lamps Inspection, Maintenance and Repair

  • Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?

  • Is an OEM maintenance and repair manual available?

  • Does the Lampsman ensure that portable lamps are checked on a daily basis to verify that equipment is in working order prior to every shift?

  • Are inspections conducted on RF devices ( where applicable)?<br>- Data Radios <br>- CWS visual and audible devices <br>- Active / Passive Tags

  • Are portable cap lamps: locked, sealed, headpiece, top cover, cable and battery not defective?

  • Are defective cap lamps removed from service and booked for repair on MIMACS? <br><br>- Cap Lamps <br>- IMPI

  • Are defective cap lamps repaired according to OEM requirements?

  • Is there a service history for each cap lamp?

  • Do records reveal re-test and/or re-burn down after repairs were conducted?

  • Are old/used scrapped batteries stored or discarded as per statutory requirements?

  • Scraping procedure in relation to site specific and legal requirements? <br><br>- Environmental impacts <br>- Recycle<br>- Removals <br>- OEM Requirements

  • Are battery burn downs conducted on portable mine lighting equipment in relation to site specific and OEM requirements?

    Must include:

    - Cap Lamps
    - IMPI

  • Are all portable lamps checked and discharged accordance with the OEM's recommendations?

  • Units not inspected removed from service?

  • Do repair and maintenance records correlate?

  • Are re-test and re-burn downs conducted?

Battery Charging Equipment

  • Are battery charging racks securely installed?

  • Are batteries charged as per OEM specification? (Voltage and ampere testing)?

  • Are battery charging equipment checked in accordance with site specific and OEM requirements?

Gas Detection Instrumentation

Certification of Specifications Compliant

  • Gas Detection Instrumentation

  • SANS 101515 Batch Test Reports Available, All serial numbers covered?

  • SANS 6079-0&11 Compliance, Intrinsically Safe Apparatus Report Available?

Approved Equipment Requirements

    Gas Detection Instrument
  • Model

  • Supplier

  • Number Available - (Total)

  • Number Available - (InUse/Allocated)

  • Number Available - (Spare)

  • Is there sufficient number of instruments for each user per section/shift?

  • Is there 10% spare instruments available?

Gas Detection Instruments Pouches

  • Do all GDI pouches have an attachment / means which entitles the user to elevate the instrument?

  • Are all users issued with a pouch?

  • Is there a sufficient number of spare pouches available?

Issuing and Controlling Gas Detection Instruments

  • Equipment tested / checked as per OEM recommendation and site specific requirements?

  • Are pre-shift visual inspections conducted?

  • Are pre-shift functional tests and checks conducted?

  • Proof that the user has tested/checked the instrument? (Exception Report)

  • Are post-shift inspections or tests conducted?

  • Do the lamproom allocate the user a spare on Mimacs when required?

  • Is a "Spare Allocation List" available?

  • Do the end user / lamproom personnel sign/check the instrument back?

Checking and Testing Gas Detection Instruments

  • Does the lamproom personnel conduct visual inspections / checks on the gas detection instruments prior to each shift?

  • Routine inspections and tests?

  • - Functional check

  • undefined

  • - Battery Condition

  • undefined

  • - Display

  • undefined

  • - Visual Indication (Alarm visible)

  • undefined

  • - Audible check (Alarm audible)

  • undefined

  • - Casing Condition

  • undefined

  • - Cleaning

  • undefined

  • Are defective ("faulty") instruments identified, removed from service and repaired?

General Maintenance of Gas Detection Instruments

  • Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?

  • Is an OEM maintenance/repair manual available?

  • Are testing and repairs of gas detection instrumentation conducted?

  • Are maintenance and repair records kept?

  • Is there a service history available?

  • Do records reveal re-test and re-calibration in the event of repairs conducted?

  • Do records reveal re-burn down in the event of a battery replaced?

  • Are battery burn downs conducted on gas detection instrumentation in relation to site specific and legal requirements?

  • Are all gas detection instruments checked and discharged in accordance with the OEM's recommendations?

  • Units not inspected removed from service?

  • Repair and maintenance records?

  • Re-test and Re-burn down?

Gas Test Points (GTP) and Flow Meters

  • Are enough test points available?

  • Is the GTP indelibly marked with the OEM's contact details?

  • Does each point have a flow meter?

  • Is the flow rate set and marked as per OEM recommendation?

  • Is the gas concentration displayed at the GTP's?

  • Methane

  • Carbon Monoxide

  • Oxygen

  • Nitrogen

  • Notice displaying type and % or ppm of gas at testing points, and duration of test? (alarm level, response time)

  • Are records kept of maintenance and inspections conducted on GTP?

  • Does the OEM or accredited person do repairs?

  • Is an OEM accreditation certificate available?

Calibration of Gas Detection Instruments

  • Are gas detection instruments calibrated in accordance with site specific and OEM requirements?

  • Are calibration masks available for all models, OEM designed / identified and correctly used?

  • Is the flow rate set to the OEM recommendation?

  • Are calibration done according to a written procedure?

  • Are calibration records available?

GDI Management System

  • Is the GDI Data Acquisition Unit Operational?

  • Can calibration reports be printed?

  • Can exception reports be printed?

  • Is an GDI allocation list available and updated?

  • Are records kept that users are trained to use GDI's?

Self-Contained Self-Rescuers

Certification of Specifications Compliant

  • Self-Contained Self-Rescuers (SANS 101737)

  • Batch Testing Reports Available, All serial numbers covered?

Approved Equipment Requirements

    Self-Contained Self-Rescuers
  • Model

  • Supplier

  • Number Available - (Total)

  • Number Available - (InUse/Allocated)

  • Number Available - (Spare)

Records of Spare Self-Contained Self-Rescuers Issued

  • Is a "Spare Allocation List" available?

  • Does the list reflect the company number ("details") of the end user?

  • Does the end user sign for the SCSR allocated to him for the shift, when receiving?

  • Do the end user / lamproom personnel sign/check the SCSR back?

Checking of Self-Contained Self-Rescuers

  • Is an OEM maintenance/user manual available?

  • Are visual inspections conducted on SCSR's in accordance with the OEM's recommendation and site specific requirements?

    - Are all units subjected to a daily / weekly visual check?

  • Moisture indicator

  • undefined

  • Dents

  • undefined

  • Cracks

  • undefined

  • Misuse and Abuse

  • undefined

  • Seals

  • undefined

  • Cleanining

  • undefined

  • General Condition

  • undefined

  • Is any unit (which has failed routine inspection / activated / vandalized / damaged) immediately withdrawn from service, sealed in an impervious bag and stored separately from other equipment?

Condition Monitoring Service

  • Are leak/pressure tests on SCSR's conducted as per site specific requirements?

  • Reporting of suspect / defective units (Incident reports)?

  • Defective units removed from service?

  • Units not inspected removed from service?

  • Quarantined procedure (handling and storage of defective units)?

Repair and Refurbishment

  • Replacement of defective / damaged units?

  • Are unserviceable units returned to the OEM if "No", how are they disposed of (Must be disposed of by OEM, or accredited waste disposal concern, e.g. WASTECH)

  • Procedure in relation to discontinued equipment as pet site specific and legal requirements:

  • Expired / Withdrawal

  • Removal and disposal

  • Replacement to re-stock

Functional Performance Testing (CSIR)

  • Is a functional performance testing programme by an approved testing authority in place?

  • Proof of submission?

  • Waybills?

  • Sample size - Must not be less than than 1% of SCSR at the mine

  • Is a copy of the annual functional performance assessment report available, including test certificates (All samples covered)

  • Updated on history records?

  • Replacement units to re-stock?

Records

  • Is an SCSR record available? (16.4)

  • Do records reveal the following information on all units?

  • - Make of the unit (manufacturer and model)

  • - Manufacturer's serial number

  • - Mine reference number (if different from manufacturers number)

  • - Date of manufacture

  • - Date of first issue

  • - Date of purchase

  • - Allocation history

  • - Service history

  • Are records kept of the following?

  • - Information relevant to routine service agreement checks?

  • - Lost or destroyed units

  • - Upgraded or refurbished units

  • - SCSR's issued on random basis

  • - Component breakdown

  • Are records kept in terms of regulation 16.4.(2) covering the preceding 24 months?

End User Training

  • Is an training program in place?

  • Is training posters displayed?

  • Are visitors who require a SCSR trained in the use of a SCSR?

  • Is a record kept of visitors who have been trained?

Reporting

Reporting

  • Are statutory requirements regarding the reporting of faulty / damage / abused / missing equipment and replacement thereof applied?

  • Are statutory requirements regarding equipment not tested for functionality applied?

  • Are statutory requirements regarding reporting of equipment not taken or returned applied?

  • Are statutory requirements regarding exposure limits (PK), (STEL) and (TWA) adhered to and the necessary reports submitted? <br><br>- exception report and graph<br>- statements <br>- investigation and close out

  • Are statutory requirements regarding the issue and control of padlocks/keys applied?

  • Does the lampsman (monthly) report, in writing, to the manager on all matters pertaining to the control and condition of equipment?

  • Purchasing and receiving of new equipment

  • undefined

  • Component breakdowns

  • undefined

  • Repair and refurbishment

  • undefined

  • Calibration and Measurements

  • undefined

  • Damaged or beyond economical to repair

  • undefined

  • Lost or stolen

  • undefined

  • Equipment send off-site for repairs (RTF)

  • undefined

  • Allocation and de-allocation of equipment

  • undefined

  • Equipment movement

  • undefined

Audits

  • Are audits planned and conducted as per legal and site specific requirements?

Complaint Register

  • Is an compliant register available in the Lamproom?

  • Date of last complaint

  • Number of incidents / complaint's recorded within the last month

  • Actions taken?

  • Complaint(s) resolved?

  • Is there any reoccurrences within the last month?

  • Was there any follow-up or feedback after the complaint was resolved?

Records

  • Are records kept for a period of twelve (24) months? Are records easily identified, retrievable and traceable?

Lamproom Management System

Lamproom Management System (LMS)

  • Does the lamproom personnel know how to do the following on the LMS?

  • Add new employee

  • Modify employee details

  • De-allocate equipment

  • Show employee instrument information

  • How to book equipment for repair

  • How to book equipment back into service after repair

  • How to find repair history

  • View/print GDI daily exception report

  • View/print GDI daily exception graphs

  • View/print daily GDI user report

  • View/print successful calibration report

  • View/print allocation register

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.