ELAND MINE LAMPROOM AUDIT

• Document No.

• Audit Title

• Shaft Name

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Document No.

Appointments

• Appointed

Lampsman

• Name:

• Certificate Number:

• Date of Appointment:

Appointment of Lampsman

• Is he/she appointed by the manager?

  Yes

  No

  Needs Improvement

  N/A

• Is he/she certificated by the department (Reg 28.46.1)?

  Yes

  No

  Needs Improvement

  N/A

• Is the certificate available in the lamproom (Reg 28.46.1)?

  Yes

  No

  Needs Improvement

  N/A

• Lamps person's duties and responsibilities defined in writing?

  Yes

  No

  Needs Improvement

  N/A

Appointment of Relief Lampsman

• Is there a lampsman for each shift and a reliever?

  Yes

  No

  Needs Improvement

  N/A

• Are they officially appointed by the manager?

  Yes

  No

  Needs Improvement

  N/A

• Are they certificated by the department (Reg 28.46.1)?

  Yes

  No

  Needs Improvement

  N/A

• Is the certificate available in the lamproom (Reg 28.46.1)?

  Yes

  No

  Needs Improvement

  N/A

• Are lampsman duties and responsibilities defined in writing?

  Yes

  No

  Needs Improvement

  N/A

Appointment of Lamproom Attendants

• Are the lamproom attendants appointed by the Lampsman?

  Yes

  No

  Needs Improvement

  N/A

• Lamproom attendants duties and responsibilities defined in writing?

  Yes

  No

  Needs Improvement

  N/A

Training of Lamproom Personnel

• Is the Lamps person and Relief trained by the various OEM's?

  Yes

  No

  Needs Improvement

  N/A

• Gas Detection Intrumentation

Lampsman

• Lampsman name

• Supplier

• Model

• Certificate Number

• Date of Issue

• Expiry Date

• Portable Lamps

Lampsman

• Lampsman Name

• Supplier

• Model

• Certificate Number

• Date of Issue

• Expiry Date

• Self-Contained Self-Rescuers

Lampsman

• Lampsman Name

• Supplier

• Model

• Certificate Number

• Date of Issue

• Expiry Date

• Is training done annually by the OEM's?

  Yes

  No

  Needs Improvement

  N/A

• Is the Lamproom attendants trained by the various OEM's?

  Yes

  No

  Needs Improvement

  N/A

• Are certificates to this effect issued and displayed?

  Yes

  No

  Needs Improvement

  N/A

Training of OEM and/or Accredited Person

• Is the OEM Technician or accredited person certified to do repairs?<br><br>

  Yes

  No

  Needs Improvement

  N/A

• Are certificates to this effect issued and displayed?

  Yes

  No

  Needs Improvement

  N/A

Lamproom Code of Practice

• Signed copy of Lamproom Code of Practice available (Section 9(1))? Does it cover all types of equipment in use?

  Yes

  No

  Needs Improvement

  N/A

• Signed copy of the MCOP for SCSR in mines available

  Yes

  No

  Needs Improvement

  N/A

• Does it comply with the guidelines issued by the Chief Inspector of Mines?

  Yes

  No

  Needs Improvement

  N/A

• Is the COP displayed on a notice board for everyone to see?

  Yes

  No

  Needs Improvement

  N/A

• Is everybody concerned aware of the requirements? Is the lamproom personnel informed (by the Lampsman) on the contents of COP?

  Yes

  No

  Needs Improvement

  N/A

• Has provision been made for it to be reviewed?

  Yes

  No

  Needs Improvement

  N/A

• Document reference number:

• Effective Date:

• Last Revision Date:

• Next Revision Date:

Storage of Equipment

• Must include:
  
  - Gas Detection Equipment
  - Self-Contained Self-Rescuers
  - Portable Lamps
  - Gas Cylinders
  The above-mentioned needs to be temperature controlled, properly on charge, clean, locked and sealed.
  Work environments and infrastructure:

• Are storage areas well ventilated and illuminated?

  Yes

  No

  Needs Improvement

• Are storage areas clean and free from sensor poisoning agents (e.g. Brasso, paint, any polish cleaning agents containing silicon's)?

  Yes

  No

  Needs Improvement

  N/A

• Is there a separate room available for maintenance and repair?

  Yes

  No

  Needs Improvement

  N/A

• Are equipment stored as per statutory requirements? Stored in accordance with OEM's recommendations?

  Yes

  No

  Needs Improvement

  N/A

• Yes

  No

  Needs Improvement

  N/A

• The handling and storage of chemicals correctly identified, recorded and addressed?<br><br>- Acid e.g. Sulphuric compound <br>- Lead compounds <br>- Paint <br>- Silicon <br>- Cleaning agents and detergents <br>- Gasses<br>- Chlorine products <br>- OEM guidelines <br>- Material Safety Data Sheet (MSDS)<br><br>

  Yes

  No

  Needs Improvement

  N/A

Allocation of Equipment

• Allocation of equipment in compliance with SANS specifications.
  
  Must include:
  
  - Gas Detection Instrumentation
  - Self-Contained Self-Rescuers
  - Portable Lamps

• Is there a system or programme in place for monitoring equipment allocations?

  Yes

  No

  Needs Improvement

  N/A

• Is there a record of users allocated?

  Yes

  No

  Needs Improvement

  N/A

• Are equipment allocated on a personal basis?

  Yes

  No

  Needs Improvement

  N/A

• Is there a allocation history available for each unit/user?

  Yes

  No

  Needs Improvement

  N/A

• Are records kept of equipment de-allocation and re-allocation?

  Yes

  No

  Needs Improvement

  N/A

• Is there a record of non-moving equipment?

  Yes

  No

  Needs Improvement

  N/A

Asset Clearance

• Is there a asset/shift clearance procedure in place?

  Yes

  No

  Needs Improvement

  N/A

• Are shift clearance procedures adhered to and the necessary reports submitted?

  Yes

  No

  Needs Improvement

  N/A

Certification of Specifications Compliant

• Portable Lamps (SANS 1438:2013)

• Is the product approved by the Chief Inspector of Mines (DMR Approved)?

  Yes

  No

  Needs Improvement

  N/A

• PN Certificate(s) for all model/type's approved?

  Yes

  No

  Needs Improvement

  N/A

• Batch Test Reports Available, All serial numbers covered?

  Yes

  No

  Needs Improvement

  N/A

Approved Equipment Requirements

Portable Lamps

• Model

• Supplier

• Number Available - (Total)

• Number Available - (InUse/Allocated)

• Number Available - (Spare)

• Is there sufficient number of portable lamps available? Is each user issued or allocated with his/her own personal portable lamp?

  Yes

  No

  Needs Improvement

  N/A

• Is there 10% spare portable lamps available?

  Yes

  No

  Needs Improvement

  N/A

Records of Spare Portable Lamps Issued

• Is a "Spare Allocation List" available?

  Yes

  No

  Needs Improvement

  N/A

• Does the list reflect the company number ("details") of the end user?

  Yes

  No

  Needs Improvement

  N/A

Portable Lamps Inspection, Maintenance and Repair

• Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?

  Yes

  No

  Needs Improvement

  N/A

• Is an OEM maintenance and repair manual available?

  Yes

  No

  Needs Improvement

  N/A

• Does the Lampsman ensure that portable lamps are checked on a daily basis to verify that equipment is in working order prior to every shift?

  Yes

  No

  Needs Improvement

  N/A

• Are inspections conducted on RF devices ( where applicable)?<br>- Data Radios <br>- CWS visual and audible devices <br>- Active / Passive Tags

  Yes

  No

  Needs Improvement

  N/A

• Are portable cap lamps: locked, sealed, headpiece, top cover, cable and battery not defective?

  Yes

  No

  Needs Improvement

  N/A

• Are defective cap lamps removed from service and booked for repair on MIMACS? <br><br>- Cap Lamps <br>- IMPI

  Yes

  No

  Needs Improvement

  N/A

• Are defective cap lamps repaired according to OEM requirements?

  Yes

  No

  Needs Improvement

  N/A

• Is there a service history for each cap lamp?

  Yes

  No

  Needs Improvement

  N/A

• Do records reveal re-test and/or re-burn down after repairs were conducted?

  Yes

  No

  Needs Improvement

  N/A

• Are old/used scrapped batteries stored or discarded as per statutory requirements?

  Yes

  No

  Needs Improvement

  N/A

• Scraping procedure in relation to site specific and legal requirements? <br><br>- Environmental impacts <br>- Recycle<br>- Removals <br>- OEM Requirements

  Yes

  No

  Needs Improvement

  N/A

• Are battery burn downs conducted on portable mine lighting equipment in relation to site specific and OEM requirements?
  
  Must include:
  
  - Cap Lamps
  - IMPI

• Are all portable lamps checked and discharged accordance with the OEM's recommendations?

  Yes

  No

  Needs Improvement

  N/A

• Units not inspected removed from service?

  Yes

  No

  Needs Improvement

  N/A

• Do repair and maintenance records correlate?

  Yes

  No

  Needs Improvement

  N/A

• Are re-test and re-burn downs conducted?

  Yes

  No

  Needs Improvement

  N/A

Battery Charging Equipment

• Are battery charging racks securely installed?

  Yes

  No

  Needs Improvement

  N/A

• Are batteries charged as per OEM specification? (Voltage and ampere testing)?

  Yes

  No

  Needs Improvement

  N/A

• Are battery charging equipment checked in accordance with site specific and OEM requirements?

  Yes

  No

  Needs Improvement

  N/A

Certification of Specifications Compliant

• Gas Detection Instrumentation

• SANS 101515 Batch Test Reports Available, All serial numbers covered?

  Yes

  No

  Needs Improvement

  N/A

• SANS 6079-0&11 Compliance, Intrinsically Safe Apparatus Report Available?

  Yes

  No

  Needs Improvement

  N/A

Approved Equipment Requirements

Gas Detection Instrument

• Model

• Supplier

• Number Available - (Total)

• Number Available - (InUse/Allocated)

• Number Available - (Spare)

• Is there sufficient number of instruments for each user per section/shift?

  Yes

  No

  Needs Improvement

  N/A

• Is there 10% spare instruments available?

  Yes

  No

  Needs Improvement

  N/A

Gas Detection Instruments Pouches

• Do all GDI pouches have an attachment / means which entitles the user to elevate the instrument?

  Yes

  No

  Needs Improvement

  N/A

• Are all users issued with a pouch?

  Yes

  No

  Needs Improvement

  N/A

• Is there a sufficient number of spare pouches available?

  Yes

  No

  Needs Improvement

  N/A

Issuing and Controlling Gas Detection Instruments

• Equipment tested / checked as per OEM recommendation and site specific requirements?

• Are pre-shift visual inspections conducted?

  Yes

  No

  Needs Improvement

  N/A

• Are pre-shift functional tests and checks conducted?

  Yes

  No

  Needs Improvement

  N/A

• Proof that the user has tested/checked the instrument? (Exception Report)

  Yes

  No

  Needs Improvement

  N/A

• Are post-shift inspections or tests conducted?

  Yes

  No

  Needs Improvement

  N/A

• Do the lamproom allocate the user a spare on Mimacs when required?

  Yes

  No

  Needs Improvement

  N/A

• Is a "Spare Allocation List" available?

  Yes

  No

  Needs Improvement

  N/A

• Do the end user / lamproom personnel sign/check the instrument back?

  Yes

  No

  Needs Improvement

  N/A

Checking and Testing Gas Detection Instruments

• Does the lamproom personnel conduct visual inspections / checks on the gas detection instruments prior to each shift?

  Yes

  No

  Needs Improvement

  N/A

• Routine inspections and tests?

• - Functional check

• undefined

• - Battery Condition

• undefined

• - Display

• undefined

• - Visual Indication (Alarm visible)

• undefined

• - Audible check (Alarm audible)

• undefined

• - Casing Condition

• undefined

• - Cleaning

• undefined

• Are defective ("faulty") instruments identified, removed from service and repaired?

  Yes

  No

  Needs Improvement

  N/A

General Maintenance of Gas Detection Instruments

• Are engineering drawings and specifications readily available and displayed? Poster with exploded view displayed? All model/type's covered?

  Yes

  No

  Needs Improvement

  N/A

• Is an OEM maintenance/repair manual available?

  Yes

  No

  Needs Improvement

  N/A

• Are testing and repairs of gas detection instrumentation conducted?

• Are maintenance and repair records kept?

  Yes

  No

  Needs Improvement

  N/A

• Is there a service history available?

  Yes

  No

  Needs Improvement

  N/A

• Do records reveal re-test and re-calibration in the event of repairs conducted?

  Yes

  No

  Needs Improvement

  N/A

• Do records reveal re-burn down in the event of a battery replaced?

  Yes

  No

  Needs Improvement

  N/A

• Are battery burn downs conducted on gas detection instrumentation in relation to site specific and legal requirements?

• Are all gas detection instruments checked and discharged in accordance with the OEM's recommendations?

  Yes

  No

  Needs Improvement

  N/A

• Units not inspected removed from service?

  Yes

  No

  Needs Improvement

  N/A

• Repair and maintenance records?

  Yes

  No

  Needs Improvement

  N/A

• Re-test and Re-burn down?

  Yes

  No

  Needs Improvement

  N/A

Gas Test Points (GTP) and Flow Meters

• Are enough test points available?

  Yes

  No

  Needs Improvement

  N/A

• Is the GTP indelibly marked with the OEM's contact details?

  Yes

  No

  Needs Improvement

  N/A

• Does each point have a flow meter?

  Yes

  No

  Needs Improvement

  N/A

• Is the flow rate set and marked as per OEM recommendation?

  Yes

  No

  Needs Improvement

  N/A

• Is the gas concentration displayed at the GTP's?

  Yes

  No

  Needs Improvement

  N/A

• Methane

• Carbon Monoxide

• Oxygen

• Nitrogen

• Notice displaying type and % or ppm of gas at testing points, and duration of test? (alarm level, response time)

  Yes

  No

  Needs Improvement

  N/A

• Are records kept of maintenance and inspections conducted on GTP?

  Yes

  No

  Needs Improvement

  N/A

• Does the OEM or accredited person do repairs?

  Yes

  No

  Needs Improvement

  N/A

• Is an OEM accreditation certificate available?

  Yes

  No

  Needs Improvement

  N/A

Calibration of Gas Detection Instruments

• Are gas detection instruments calibrated in accordance with site specific and OEM requirements?

• Are calibration masks available for all models, OEM designed / identified and correctly used?

  Yes

  No

  Needs Improvement

  N/A

• Is the flow rate set to the OEM recommendation?

  Yes

  No

  Needs Improvement

  N/A

• Are calibration done according to a written procedure?

  Yes

  No

  Needs Improvement

  N/A

• Are calibration records available?

  Yes

  No

  Needs Improvement

  N/A

GDI Management System

• Is the GDI Data Acquisition Unit Operational?

  Yes

  No

  Needs Improvement

  N/A

• Can calibration reports be printed?

  Yes

  No

  Needs Improvement

  N/A

• Can exception reports be printed?

  Yes

  No

  Needs Improvement

  N/A

• Is an GDI allocation list available and updated?

  Yes

  No

  Needs Improvement

  N/A

• Are records kept that users are trained to use GDI's?

  Yes

  No

  Needs Improvement

  N/A

Certification of Specifications Compliant

• Self-Contained Self-Rescuers (SANS 101737)

• Batch Testing Reports Available, All serial numbers covered?

  Yes

  No

  Needs Improvement

  N/A

Approved Equipment Requirements

Self-Contained Self-Rescuers

• Model

• Supplier

• Number Available - (Total)

• Number Available - (InUse/Allocated)

• Number Available - (Spare)

Records of Spare Self-Contained Self-Rescuers Issued

• Is a "Spare Allocation List" available?

  Yes

  No

  Needs Improvement

  N/A

• Does the list reflect the company number ("details") of the end user?

  Yes

  No

  Needs Improvement

  N/A

• Does the end user sign for the SCSR allocated to him for the shift, when receiving?

  Yes

  No

  Needs Improvement

  N/A

• Do the end user / lamproom personnel sign/check the SCSR back?

  Yes

  No

  Needs Improvement

  N/A

Checking of Self-Contained Self-Rescuers

• Is an OEM maintenance/user manual available?

  Yes

  No

  Needs Improvement

  N/A

• Are visual inspections conducted on SCSR's in accordance with the OEM's recommendation and site specific requirements?
  
  - Are all units subjected to a daily / weekly visual check?

• Moisture indicator

• undefined

• Dents

• undefined

• Cracks

• undefined

• Misuse and Abuse

• undefined

• Seals

• undefined

• Cleanining

• undefined

• General Condition

• undefined

• Is any unit (which has failed routine inspection / activated / vandalized / damaged) immediately withdrawn from service, sealed in an impervious bag and stored separately from other equipment?

  Yes

  No

  Needs Improvement

  N/A

Condition Monitoring Service

• Are leak/pressure tests on SCSR's conducted as per site specific requirements?

  Yes

  No

  Needs Improvement

  N/A

• Reporting of suspect / defective units (Incident reports)?

  Yes

  No

  Needs Improvement

  N/A

• Defective units removed from service?

  Yes

  No

  Needs Improvement

  N/A

• Units not inspected removed from service?

  Yes

  No

  Needs Improvement

  N/A

• Quarantined procedure (handling and storage of defective units)?

  Yes

  No

  Needs Improvement

  N/A

Repair and Refurbishment

• Replacement of defective / damaged units?

  Yes

  No

  Needs Improvement

  N/A

• Are unserviceable units returned to the OEM if "No", how are they disposed of (Must be disposed of by OEM, or accredited waste disposal concern, e.g. WASTECH)

  Yes

  No

  Needs Improvement

  N/A

• Procedure in relation to discontinued equipment as pet site specific and legal requirements:

• Expired / Withdrawal

• Removal and disposal

• Replacement to re-stock

Functional Performance Testing (CSIR)

• Is a functional performance testing programme by an approved testing authority in place?

• Proof of submission?

  Yes

  No

  Needs Improvement

  N/A

• Waybills?

  Yes

  No

  Needs Improvement

  N/A

• Sample size - Must not be less than than 1% of SCSR at the mine

  Yes

  No

  Needs Improvement

  N/A

• Is a copy of the annual functional performance assessment report available, including test certificates (All samples covered)

  Yes

  No

  Needs Improvement

  N/A

• Updated on history records?

  Yes

  No

  Needs Improvement

  N/A

• Replacement units to re-stock?

  Yes

  No

  Needs Improvement

  N/A

Records

• Is an SCSR record available? (16.4)

  Yes

  No

  Needs Improvement

  N/A

• Do records reveal the following information on all units?

• - Make of the unit (manufacturer and model)

  Yes

  No

  Needs Improvement

  N/A

• - Manufacturer's serial number

  Yes

  No

  Needs Improvement

  N/A

• - Mine reference number (if different from manufacturers number)

  Yes

  No

  Needs Improvement

  N/A

• - Date of manufacture

  Yes

  No

  Needs Improvement

  N/A

• - Date of first issue

  Yes

  No

  Needs Improvement

  N/A

• - Date of purchase

  Yes

  No

  Needs Improvement

  N/A

• - Allocation history

  Yes

  No

  Needs Improvement

  N/A

• - Service history

  Yes

  No

  Needs Improvement

  N/A

• Are records kept of the following?

• - Information relevant to routine service agreement checks?

  Yes

  No

  Needs Improvement

  N/A

• - Lost or destroyed units

  Yes

  No

  Needs Improvement

  N/A

• - Upgraded or refurbished units

  Yes

  No

  Needs Improvement

  N/A

• - SCSR's issued on random basis

  Yes

  No

  Needs Improvement

  N/A

• - Component breakdown

  Yes

  No

  Needs Improvement

  N/A

• Are records kept in terms of regulation 16.4.(2) covering the preceding 24 months?

End User Training

• Is an training program in place?

  Yes

  No

  Needs Improvement

  N/A

• Is training posters displayed?

  Yes

  No

  Needs Improvement

  N/A

• Are visitors who require a SCSR trained in the use of a SCSR?

  Yes

  No

  Needs Improvement

  N/A

• Is a record kept of visitors who have been trained?

  Yes

  No

  Needs Improvement

  N/A

Reporting

• Are statutory requirements regarding the reporting of faulty / damage / abused / missing equipment and replacement thereof applied?

  Yes

  No

  Needs Improvement

  N/A

• Are statutory requirements regarding equipment not tested for functionality applied?

  Yes

  No

  Needs Improvement

  N/A

• Are statutory requirements regarding reporting of equipment not taken or returned applied?

  Yes

  No

  Needs Improvement

  N/A

• Are statutory requirements regarding exposure limits (PK), (STEL) and (TWA) adhered to and the necessary reports submitted? <br><br>- exception report and graph<br>- statements <br>- investigation and close out

  Yes

  No

  Needs Improvement

  N/A

• Are statutory requirements regarding the issue and control of padlocks/keys applied?

  Yes

  No

  Needs Improvement

  N/A

• Does the lampsman (monthly) report, in writing, to the manager on all matters pertaining to the control and condition of equipment?

  Yes

  No

  Needs Improvement

  N/A

• Purchasing and receiving of new equipment

• undefined

• Component breakdowns

• undefined

• Repair and refurbishment

• undefined

• Calibration and Measurements

• undefined

• Damaged or beyond economical to repair

• undefined

• Lost or stolen

• undefined

• Equipment send off-site for repairs (RTF)

• undefined

• Allocation and de-allocation of equipment

• undefined

• Equipment movement

• undefined

Audits

• Are audits planned and conducted as per legal and site specific requirements?

  Yes

  No

  Needs Improvement

  N/A

Complaint Register

• Is an compliant register available in the Lamproom?

  Yes

  No

  Needs Improvement

  N/A

• Date of last complaint

  Date

• Number of incidents / complaint's recorded within the last month

• Actions taken?

  Compliant

  Non-Compliant

• Complaint(s) resolved?

  Yes

  No

  Needs Improvement

  N/A

• Is there any reoccurrences within the last month?

  Yes

  No

  Needs Improvement

  N/A

• Was there any follow-up or feedback after the complaint was resolved?

  Yes

  No

  Needs Improvement

  N/A

Records

• Are records kept for a period of twelve (24) months? Are records easily identified, retrievable and traceable?

  Yes

  No

  Needs Improvement

  N/A

Lamproom Management System (LMS)

• Does the lamproom personnel know how to do the following on the LMS?

• Add new employee

  Yes

  No

  Needs Improvement

  N/A

• Modify employee details

  Yes

  No

  Needs Improvement

  N/A

• De-allocate equipment

  Yes

  No

  Needs Improvement

  N/A

• Show employee instrument information

  Yes

  No

  Needs Improvement

  N/A

• How to book equipment for repair

  Yes

  No

  Needs Improvement

  N/A

• How to book equipment back into service after repair

  Yes

  No

  Needs Improvement

  N/A

• How to find repair history

  Yes

  No

  Needs Improvement

  N/A

• View/print GDI daily exception report

  Yes

  No

  Needs Improvement

  N/A

• View/print GDI daily exception graphs

  Yes

  No

  Needs Improvement

  N/A

• View/print daily GDI user report

  Yes

  No

  Needs Improvement

  N/A

• View/print successful calibration report

  Yes

  No

  Needs Improvement

  N/A

• View/print allocation register

  Yes

  No

  Needs Improvement

  N/A