Title Page

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Health and Safety

Health and safety policy

  • Is there a health and safety policy which is up to date and signed and dated by a senior person in the organisation?

  • Is there evidence that the policy is reviewed at least annually?

  • Has the policy been communicated to all staff?

  • Does the policy contain a general statement containing manageable aims and objectives for the creation of a safe working environment?

  • Does the policy include an organisation chart that depicts the accountability and responsibility of all staff?

  • Does it contain details of the arrangements that have been put in place for health and safety and identify how staff and managers will operate?

  • Does the policy identify how the health, safety and welfare of high-risk groups, i.e. young people, pregnant staff, those with disabilities and others will be assured?


  • Is a current Employers’ Liability insurance certificate on display?

  • Is a signed, current copy of the health and safety policy on display or available to staff?

  • Have staff been made aware of the location of the company accident logbook?

  • Is there a copy of the poster “Health & Safety Law - What you should know” on display?

  • Is competent advice on managing health and safety issues available to the company?

First aid/accident reporting arrangements

  • Has a first aid risk assessment been completed?

  • Is there a first aid policy which identifies arrangements for dealing with accidents/incidents?

  • Does the policy identify when and how accidents/incidents should be reported to the HSE to comply with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013?

  • Are there first aid kits?

  • Are checks completed on the kits to ensure that they are kept replenished?

  • Have we informed all staff of the location of first aid kits?

  • Have staff been nominated as Appointed Persons or First Aiders?

  • Are there records of all first aid training and is it up to date?

  • Are their contact details available to all staff?

Risk assessment

  • Have risk assessments been completed on potentially dangerous tasks/activities?

  • Have the control measures identified in the risk assessments been acted upon/or are they being followed?

  • Have risk assessments been reviewed within the last twelve months or since significant changes have been made to the workplace/task/activity?

  • Are all risk assessments readily available?

Fire safety

  • Has a fire risk assessment been completed?

  • Have the findings of risk assessment been acted on or being followed?

  • Is there fire logbook and is it kept up to date?

  • Are there suitable fire extinguishers for the premises and are they regularly serviced and maintained with the results recorded in the fire logbook?

  • Are suitable and sufficient fire safety signs on display?

  • Are all escape routes and fire exits clearly signed and free from obstructions?

  • Do all fire doors operate so that they are self-closing?

  • Is there a fire alarm system and is it regularly serviced and maintained with the results recorded in the fire logbook?

  • Is the fire alarm tested weekly and the results recorded in the fire logbook?

  • Is there a fire drill (at least annually) and are the results recorded in the fire logbook?

  • Have all staff been trained in the action to be taken in the event of a fire?

Personal protective equipment (PPE)

  • Is there a policy that identifies when PPE must be issued?

  • Do risk assessments identify when PPE may be required?

  • Do risk assessments identify the precise type/standard necessary to reduce the risks to an acceptable level?

  • Are records of PPE issue kept?

Hazardous substances

  • Are hazardous substances used on site?

  • Has a register of all hazardous substances used on site been prepared?

  • Are the material safety data sheets available?

  • Have COSHH assessments been completed?

  • Have the COSHH assessments been made available to the staff that use the hazardous substances?

  • Have staff been trained in the safe use, storage and disposal of the product?

  • Is appropriate PPE available to those using hazardous substances?

  • Are chemicals kept on site stored correctly?

  • Are all chemicals/potentially hazardous substances kept in containers which clearly identify the product and the associated hazards?

  • Is there a procedure for dealing with spillages etc. and have staff been trained in how to do this?

Display screen equipment (DSE)

  • Is there a policy that identifies how the risks associated with the use of DSE will be managed?

  • Does the policy identify the procedure for completing eye tests and for purchasing glasses needed to use DSE safely?

  • Are DSE assessments being completed if they are requested by staff?

  • Are the findings of DSE assessments being acted on?

  • Have staff received training in how to set up and maintain their workstation?

Manual handling

  • Is there a policy that identifies how the risks associated with manual handling activities will be managed?

  • Have risk assessments which address the risks associated with manual handling been completed?

  • Have the findings of the risk assessments been acted on?

  • When identified by risk assessment, have manual handling aids, such as trollies, been purchased?

  • Are manual handling aids being used?

  • Have staff had suitable and sufficient training in safe manual handling techniques and minimising the risks to themselves and others?

  • Have records of any manual handling training been kept?

Machinery and work equipment

  • Is there a policy that identifies the risks associated with the use of work equipment and machinery?

  • Have risk assessments which address the risks associated with the use of work equipment and machinery been completed?

  • Have the findings of the risk assessments been acted on?

  • Have staff been trained in the safe use of any machinery that they use/operate?

  • Are all guards and interlocks etc. in position and in working order?

  • Is there a system for checking these items on a regular basis?

  • Is there a maintenance schedule for all machinery?

  • Is there a system in place for carrying out “thorough examinations” of all equipment that requires it, e.g. fork lift trucks, lifting equipment etc.?

  • Are there records of all “thorough examinations”?

  • Is there a system in place for the formal checking of all pressurised equipment, e.g. compressed air receivers?

  • Are there records of such checks?

  • Are portable appliance tests completed in line with HSE guidance?

  • Are all items used for working at height, e.g. ladders and stepladders, inspected regularly?

  • Are there records of such checks?


  • Is there a policy that identifies how the risks found in the workplace are managed?

  • Is there evidence that this policy is being followed?

  • Do staff report health and safety related concerns about their workplace to their manager (or others)?

  • Have tests being completed on the electrical installation of the property in the last ten years?

  • Have tests and appropriate maintenance work been completed on gas supplied equipment?

  • Are arrangements in place to ensure that walkways are kept clear and are gritted etc. in winter months?

  • Are there arrangements in place to ensure that the workplace is kept clean and hygienic?

Environmental Audit


  • Do any of the processes undertaken on site result in fumes or dust being emitted to atmosphere?

  • Does the business have any refrigeration, air-con, fire suppression etc. equipment containing ozone depleting gasses (R22 or similar)?

  • If yes, can the business demonstrate the equipment is maintained by a competent engineer?

  • Does the business have any equipment containing fluorinated greenhouse gasses?

  • If Yes, does the service company hold a full company F-Gas Certificate?

  • Can the business provide evidence that equipment containing gases with GWP is serviced in line with legal requirements?

  • Can the business demonstrate the competency of engineers engaged to service / maintain equipment containing gases with GWP?

  • Does the business have on site any equipment containing Ozone Depleting Substances (R22 or similar)?

  • If yes, can they provide copies of test records?

  • Does the business use solvents, classified as VOC’s, in their processes?

  • If yes, how do they measure quantities used to ensure they are below the action threshold?

  • Does the business have any air-conditioning, used for comfort cooling, which has a combined output of more than 12KW?

  • If yes, has an energy inspection (TM44) been carried out?


  • Are any outputs from the process liable to affect a local SSSI site?

  • Has the business received a visit from the local authority in relation to statutory nuisance complaint?

  • Has the site recently undergone any significant changes in building structure or hired semi-permanent storage containers?

  • If yes, has planning permission been obtained?

  • How is site security managed outside of normal working hours?

  • Has the business erected any advertising placards on the external land surrounding the site?

  • If yes, has the necessary authorisations been obtained?

  • Is there evidence to demonstrate that the business has control over substances being brought onto the site and that the appropriate assessments are undertaken?

  • Does the business monitor their energy use and is this information used to drive energy efficiency?


  • Is there any electrical equipment on site which contains PCB’s?

  • If yes, has it been registered and are there written plans/procedures for its safe disposal?

  • Has the business registered the site as a producer of hazardous waste?

  • Can the business demonstrate that the Part E’s, on waste consignment notes, are being correctly completed and returned in a timely manner?

  • How can the business ensure that their hazardous waste is being correctly disposed of? (Sample a selection of waste transfer / consignment notes to check that the correct EWC and SIC codes are being applied).

  • How does the business manage their waste carriers to ensure that the carrier licenses are current?

  • Are staff, with responsibility for overseeing waste removal from site, given appropriate training and instruction?

  • Does the business hold on file a copy of their scrap metal dealers’ licence?

  • How does the business manage their redundant batteries and accumulators?

  • The site operates under a discharge consent, how are the conditions of the permit managed?

  • Does the site use hose pipes or have equipment that use water reservoirs?

  • If yes, is appropriate non-return valves fitted or air gaps used?

Environmental Visual Inspection

  • Is there any evidence to suggest that the activities and condition of the site could give rise to complaints of statutory nuisance?

  • Is there any evidence to suggest an uncontrolled event has taken place which has resulted in the contamination of land?

  • If bunded containment is in use, is it capable of holding 110%, or 25% of the aggregate capacity, of the drums stored upon it?

  • If bunded containment is in use, is it free from material, e.g. rainwater, liable to impede its effectiveness?

  • An inspection of the waste containers in use around the site considers them to be both suitable and sufficient.

  • Waste is correctly segregated; no evidence of cross contamination.

  • WEEE waste is stored securely and kept dry whilst awaiting disposal.

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.