EPWP Audit V1.0

• Document No.

• Project name

• Client

• Conducted on

  Date

• Prepared by

• Location
  Address

• NC Reference

• Awarded contract document signed

  Yes

  No

  N/A

• Contractors insurance in the file

  Yes

  No

  N/A

• Project safety file completed

  Yes

  No

  N/A

• Copy of order available on site

  Yes

  No

  N/A

• Department of labour page in contract document signed and submitted to DOL by Contractor

  Yes

  No

  N/A

• Project co-ordinates (GPS) recorded?

  Yes

  No

  N/A

• UIF contribution being made

  Yes

  No

  N/A

• Proof of issue of PPE in the file?

  Yes

  No

  N/A

• Proof of payment of beneficiaries available?

  Yes

  No

  N/A

• Proof of payment (EFT). (Proof of banking details required)

• Wage slips issued

Data capture records

• Are contractor IDs collected?

  Yes

  No

  N/A

• Participant's Identity Documents attached to contracts

  Yes

  No

  N/A

• Are IDs certified within 3 months of appointment?

  Yes

  No

  N/A

• ID pictures are recognisable?

  Yes

  No

  N/A

• Have the IDs been checked against the ERS deceased and rejected list?

  Yes

  No

  N/A

• No beneficiaries appear on the deceased/rejected list?

  Yes

  No

  N/A

• Specify details and proposed remedial action if required

• EPWP Participant's Contracts signed and in the file

  Yes

  No

  N/A

• Is the contract an EPWP contract?

  Yes

  No

  N/A

• Does the contract state that it is an EPWP contract?

  Yes

  No

  N/A

• Does the contract reference the Ministerial Determination for the Expanded Public Works Program?

  Yes

  No

  N/A

• Does the contract stipulate the scope of the work/tasks?

  Yes

  No

  N/A

• Does the contract stipulate a fixed start and finish date?

  Yes

  No

  N/A

• Are names and ID Numbers on the contracts exactly as that indicated on the ID documents?

  Yes

  No

  N/A

• Daily site register up to date?

  Yes

  No

  N/A

• Participant list clearly indicating current and exited participants up to date?

  Yes

  No

  N/A

Data Capture Tool (DCT) for the EPWP Reporting System

• EPWP Project Registration form and Business plan correctly completed?

  Yes

  No

  N/A

• Participant list is up to date?

  Yes

  No

  N/A

• Any training performed is recorded?

  Yes

  No

  N/A

• Monthly progress including wage data reported separately for every month since the project commencement? (Current financial year)

  Yes

  No

  N/A

• Missing months

• April

• May

• June

• August

• July

• September

• October

• November

• December

• January

• February

• March

• Has the DCT been submitted to the Data Capturers?

  Yes

  No

  N/A

• Has the DCT data been captured on the ERS?

  Yes

  No

  N/A

• Select the Data which is up-to-date

• Work opportunities

• Person days of work

• Training days

• Financial information

• Specify details of info which does not correspond

Other reporting checked

• A6

  Yes

  No

  N/A

• Does the Data correspond with the Data capture tool

  Yes

  No

  N/A

• Project list

  Yes

  No

  N/A

• Does the Data correspond with the Data capture tool

  Yes

  No

  N/A

• SDR

  Yes

  No

  N/A

• Does the Data correspond with the Data capture tool

  Yes

  No

  N/A

• Information checked and signed by project manager?

  Yes

  No

  N/A

Legislative Compliance

• Valid Letter of Good Standing available covering EPWP beneficiaries?

  Yes

  No

  N/A

• Beneficiary Supervisory Team understand injury response including managing the injury treatment process as well as completing the necessary forms.

  Yes

  No

  N/A

• Minimum daily wage rate (R)

• The minimum rate as per the Ministerial Determination is R78.86 for the 2015/16 financial year up to the 31 October 2016. The wage rate must be adjusted.

• Maximum daily wage rate (R)

• Whilst the Ministerial Determination does specify a maximum wage rate, the reporting dystem does allow a wage rate above R300.

Branding

• Items on site

• Signboard

• EPWP branded

  Yes

  No

  N/A

• Overalls

• EPWP branded

  Yes

  No

  N/A

• Safety vests

• EPWP branded

  Yes

  No

  N/A

• Hardhats/Other head gear

• EPWP branded

  Yes

  No

  N/A

Summary of training

• Total person days of training

• Unaccredited training person days (inductions, toolbox talks, dsti etc)

• Unaccredited courses training person days

• Accredited courses training person days

• Learnerships training person days

• Total training person days

Training planning

• Combined training budget specified in the bill (Rands)

• Training plan developed

  Yes

  No

  N/A

• Does the training plan allow for the total spend of the training budget by the end of the project?

  Yes

  No

  N/A

• Is the training plan on schedule?

  Yes

  No

  N/A

• Type of training

• NQF Qualification

• Name of qualification

• NQF Level

• Number of learners

• Accredited courses

• Name of course

• Unit standards

• Number of learners

• Other courses
Add course info

• Name of course

• Number of learners

Training progress

• Amount spent to date (Rands)

Course info

• Name of course

• Course SAQA Accredited

  Yes

  No

• Number of learners

• On the job training undertake

  Yes

  No

  N/A
Training details

• Details of training

• Have records of training been kept?

  Yes

  No

  N/A

• Training may be reported provided that adequate records are maintained.

• Number of learners

LIC Compliance

• Activities have been identified in the bill as LI

  Yes

  No

  N/A

• LI activities currently being undertaken

  Yes

  No

  N/A

• Clearing and grubbing

• Team size (number)

• Average production rate (m^2/day)

• Other comments/recommendations

• Excavation

• Team size (number)

• Average production rate (m^3/day)

• Other comments/recommendations

• Gabions

• Team size (number)

• Average production rate (m^3/day)

• Other comments/recommendations

• Guardrails

• Team size (number)

• Average production rate (m)

• Other comments/recommendations

• Kerb and channel

• Team size (number)

• Average production rate (m)

• Other comments/recommendations

• Sidewalks

• Team size (number)

• Average production rate (m)

• Other comments/recommendations

• Traffic accommodation

• Team size (number)

• Other comments/recommendations

• VDrains

• Team size (number)

• Average production rate (m)

• Other comments/recommendations

• Other
Specify details

• Details

• Unit of measure

• Team size (number)

• Production rate

• Are items which are specified as LI being constructed labour intensively?

  Yes

  No

  N/A

• LI activities identified which could be undertaken using LI

Type of work undertaken

• Daily wage

• Piece work

• Task based work

Site representive

• Site representative

  Sign

• Job Title

• Representing company

Auditor details

• Auditor details

  Sign

• Representing company

• Job Title