EPWP Audit V1.1

• Audit title

• Client

• Contractor

• Audited by

• Document No.

• Conducted on

  Date
• Location
  Address

• NC Reference

Basic project information

• Audit project fundamentals?

  Yes

  No

  N/A
• Project location (site camp)
  Address

• Funding body

• Implementing body

• Sphere of government

  National

  Provincial

  Municipal

• Responsible Business Unit

  Select Durban Empangeni Ladysmith Pietermaritzburg Head Office - Construction Head Office - Rehab & Reseal

  • Durban
  • Empangeni
  • Ladysmith
  • Pietermaritzburg
  • Head Office - Construction
  • Head Office - Rehab & Reseal

Project details

• Audit Project Details

  Yes

  No

  N/A

• Project Description

• Sector

  Infrastructure

  Environment and culture

  Social Sector

  Non-state

• Type of contract

  Open tender

  Annual Contract

  Vukuzakhe

• ERS Profile ID

• Project start date (Actual)

• Expected finish date

• Source of funding

• Equitable Share

• Budget (R)

• PRMG

• Budget (R)

• Other

• Name of fund

• Budget (R)

Previous audit review

• Was there a previous audit undertaken?

  Yes

  No

  N/A

• Findings discussed?

  Yes

  No

  N/A

• All previous action items closed?

  Yes

  No

  N/A

EPWP File: General information

• Audit EPWP File: General Info?

  Yes

  No

  N/A

• Awarded contract document signed

  Yes

  No

  N/A

• Copy of order available on site

  Yes

  No

  N/A

• Department of labour page in contract document signed and submitted to DOL by Contractor

  Yes

  No

  N/A

• Valid Contractor's Liability Insurance in the file

  Yes

  No

  N/A

• Updated audited safety file available on site

  Yes

  No

  N/A

• Date of last safety audit

• Key findings on site resolved

  Yes

  No

  N/A

• UIF contribution being made

  Yes

  No

  N/A

• UIF number

• Copy of EMP 201 inserted in the file

  Yes

  No

  N/A

• Proof of payment of beneficiaries available?

  Yes

  No

  N/A

• Proof of payment (EFT). (Proof of banking details required)

  EFT

  Payslips

  Signed acknowledgement of receipt

  Other

• Minimum daily wage rate (R)

• The minimum rate as per the Ministerial Determination is R83.59 for the 2017/18 financial year up to the 31 October 2016. The wage rate must be adjusted.

• Maximum daily wage rate (R)

• Whilst the Ministerial Determination does specify a maximum wage rate, the reporting dystem does allow a wage rate above R350.

• Proof of issue of PPE in the file?

  Yes

  No

  N/A

• Valid Letter of Goodstanding available?

  Yes

  No

  N/A

• Date of expiry?

• Beneficiary supervisory team understand injury response process including managing the injury treatment process as well as completing the neccessary form

  Yes

  No

  N/A

• Key supervisory staff understand the Ministerial Determination for EPWP

  Yes

  No

  N/A

Participant Management

• Is a participant list available showing all participants for the financial year?

  Yes

  No

  N/A

• Does the participant list contain all fields as per the departmental template?

  Yes

  No

  N/A

• Participant list is up to date?

  Yes

  No

  N/A

• Are participants numbered (in order of recruitment)

  Yes

  No

  N/A

• Daily site register up to date?

  Yes

  No

  N/A

ID Document Management

• Are participant IDs collected?

  Yes

  No

  N/A

• Participant's Identity Documents filed by participant number

  Yes

  No

  N/A

• Sampled IDS

• Cumulative number of participants

• Sample size

• Are IDs certified within 3 months of appointment?

  Yes

  No

  N/A

• ID pictures are recognisable?

  Yes

  No

  N/A

• Have the IDs been checked against the ERS deceased and rejected list?

  Yes

  No

  N/A

Participant contract management

• Are participant contracts in place?

  Yes

  No

  N/A

• Type of participant contract used?

  DoT EPWP contract

  Own Contract

• Is the template being used?

  Yes

  No

  N/A

• Is the contract completed correctly?

  Yes

  No

  N/A

• Are the contracts filed in order of their participant number?

  Yes

  No

  N/A

• Number of contracts sampled

• Does the contract reference the Ministerial Determination for the Expanded Public Works Program?

  Yes

  No

  N/A

• Does the contract stipulate the scope of the work/tasks?

  Yes

  No

  N/A

• Does the contract state that it is an EPWP contract?

  Yes

  No

  N/A

• Does the participant contract state a finish date no later than the end of the financial year?

  Yes

  No

  N/A

• Are names and ID Numbers on the contracts exactly as that indicated on the ID documents?

  Yes

  No

  N/A

• Participant's Contracts signed by employer and employee

  Yes

  No

  N/A

• Contracts filed by participant number?

  Yes

  No

  N/A

Data Capture Tool (DCT) for the EPWP Reporting System

• EPWP Project Registration form and Business plan correctly completed?

  Yes

  No

  N/A

• Month which data is being compared

  Select April May June July August September October November December January February March

  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December
  • January
  • February
  • March

Work opportunities (Cumulative)

• Site Participant List

• DcT

• ERS

• A6

• SDR

• Do all reports correlate?

  Yes

  No

  N/A

Person days (Cumulative)

• Attendance registers

• DcT

• ERS

• A6

• SDR

• Do all reports correlate?

  Yes

  No

  N/A

Training (Cumulative)

• Site training days

• DcT

• ERS

• A6

• SDR

• Do all reports correlate?

  Yes

  No

  N/A

Project spend

• Site records

• DcT

• ERS

• A6

• Do all reports correlate?

  Yes

  No

  N/A

Outputs (Cumulative)

• Type of primary output

• Unit of measure

• Site record output

• DcT output

• ERS output

• A6 output

• SDR output (cumulative)

• Do all reports correlate?

  Yes

  No

  N/A

ERS Feedback

• No participants appear on the deceased/rejected list?

  Yes

  No

  N/A

Branding

• List of Potential Branded items, used on site

  Select Project sign board Overalls Tshirts Hard Hats Wide Brim Hats Vests

  • Project sign board
  • Overalls
  • Tshirts
  • Hard Hats
  • Wide Brim Hats
  • Vests

• Is the signboard branded correctly?

  Yes

  No

  N/A

• Are overalls branded correctly?

  Yes

  No

  N/A

• Are T-shirts branded correctly?

  Yes

  No

  N/A

• Are hardhats branded correctly?

  Yes

  No

  N/A

• Are Wide Brim hats branded correctly?

  Yes

  No

  N/A

• Are vests branded corrctly?

  Yes

  No

  N/A

• Are participants from the local community wearing correctly branded PPE?

  Yes

  No

  N/A

• Name/s of participants sampled

Summary of training

• Combined training budget (R)

• Actual training spend to date (R)

• Has a project Training Plan been developed

  Yes

  No

  N/A

• Audit training plan

  Off

  On

• Does the training plan contain the following:

• List of courses to be undertaken

  Yes

  No

  N/A

• Number of learners

  Yes

  No

  N/A

• Programme for training considering the project duration

  Yes

  No

  N/A

• Time based training cash flows which are achievable considering the project duration.

  Yes

  No

  N/A

• Is the training plan on schedule?

  Yes

  No

  N/A

Training progress

• Total cumulative person days of training

• Unaccredited training person days (inductions, toolbox talks, dsti etc)

• Unaccredited courses training person days

• Accredited courses training person days

• Learnerships training person days

• Total training person days

• Training days in the last month

• Cumulative training days from project commencement

• Cumulative training days in financial year

• Type of training in the last month

• NQF Qualification

• Name of qualification

• NQF Level

• Number of learners

• Accredited courses

• Details of courses

Course

• Name of course

• Unit standards

• Number of learners

• Other courses

• Add course info

Course

• Name of course

• Number of learners

• On the job training undertake

• Training details

On the Job Training

• Details of training

• Have records of training been kept?

  Yes

  No

  N/A

• Training may be reported provided that adequate records are maintained.

• Number of learners

LIC Compliance

• Activities have been identified in the bill as LI

  Yes

  No

  N/A

• Are any of the activies on the circular list being undertaken?

  Yes

  No

  N/A

• Clearing and grubbing

• Is the activity being undertaken labour intensively?

  Yes

  No

  N/A

• Team size (number)

• Average production rate (m^2/day)

• Other comments/recommendations

• Excavation

• Is the activity being undertaken labour intensively?

  Yes

  No

  N/A

• Team size (number)

• Average production rate (m^3/day)

• Other comments/recommendations

• Gabions

• Is the activity being undertaken labour intensively?

  Yes

  No

  N/A

• Team size (number)

• Average production rate (m^3/day)

• Other comments/recommendations

• Guardrails

• Is the activity being undertaken labour intensively?

  Yes

  No

  N/A

• Team size (number)

• Average production rate (m)

• Other comments/recommendations

• Kerb and channel

• Is the activity being undertaken labour intensively?

  Yes

  No

  N/A

• Team size (number)

• Average production rate (m)

• Other comments/recommendations

• Sidewalks

• Is the activity being undertaken labour intensively?

  Yes

  No

  N/A

• Team size (number)

• Average production rate (m)

• Other comments/recommendations

• Traffic accommodation

• Team size (number)

• Other comments/recommendations

• VDrains

• Is the activity being undertaken labour intensively?

  Yes

  No

  N/A

• Is the activity being undertaken labour intensively?

  Yes

  No

  N/A

• Team size (number)

• Average production rate (m)

• Other comments/recommendations

• Other

• Specify details

Other LI work

• Is the activity being undertaken labour intensively?

  Yes

  No

  N/A

• Details

• Unit of measure

• Team size (number)

• Production rate

• Are items which are specified as LI being constructed labour intensively?

  Yes

  No

  N/A

• LI activities identified which could be undertaken using LI

• Type of work undertaken

  Select Piece work Day work Task based Work

  • Piece work
  • Day work
  • Task based Work

Site representives

• People present during audit

Person

• Representative Type

  Departmental Representative

  Engineering Representative

  Contractor Representative

• Job title

  Project Manager

  Technician

  Other

• Name of representative

  Sign

• Job title

  Resident Engineer

  Assistant Resident Engineer

  Technician

  Other

• Name of representative

  Sign

• Job title

  Contracts Manager

  Site Agent

  Foreman/Supervisor

  Other

• Name of representative

  Sign

Auditor details

• Name of auditor

  DG

  AN

• Devan Govender, Naidu Consulting, PR ENG, Project Manager

• Signature

  Sign

• AnnaPortia, Naidu Consulting, NDip, EPWP Coordinator

• Signature

  Sign