Estates and Maintenance SLA Audit - Local - Local

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Management & Administration

1.1 All statutory estates data is accurately recorded and regularly update

• Comments:

  Yes

  No

  N/A

• Comment:

  Yes

  No

  N/A

1.4 Maintenance & routine repairs are correctly monitored

1.3 Permit to work systems are compiled with

1.2 All quality assurance estates data requirements are accurately recorded and regularly updated

• Comment:

  Yes

  No

  N/A

• Comment:

  Yes

  No

  N/A

1.5 24hr Authorised Person cover is maintained

• Comment:

  Yes

  No

  N/A

1.6 24hr Competent Person cover is maintained

• Comment:

  Yes

  No

  N/A

1.7 24hr Suitably Qualified Person cover is maintained

• Comment:

  Yes

  No

  N/A

PPM

2.1 PPM routines are monitored to ensure quality standards are met

• Comment:

  Yes

  No

  N/A

2.2 Critical PPM to be carried out in accordance with maintenance programme

• Comment:

  Yes

  No

  N/A

2.3 Routine PPM to be carried out in accordance with maintenance programme

• Comment:

  Yes

  No

  N/A

Reactive Maintenance

3.1 Failures or wants of repair classified as emergency responses must be responded to as specified

• Comment:

  Yes

  No

  N/A

3.2 Failures or wants of repair classified as urgent responses must be responded to as specified

• Yes

  No

  N/A

3.3 Failures or wants of repair defects & minor repairs classified as routine responses must be responded to as specified

• Comment

  Yes

  No

  N/A

3.4 All final repairs must be effected as soon as practicable but not greater than 10 days unless agreed in writing by the Project. Co.

• Comment:

  Yes

  No

  N/A

Utilities

4.1 A water quality and hygiene programme will be operated

• Comment:

  Yes

  No

  N/A

4.2 The integrity of the electricity supply to essential circuits and distribution is maintained at all times

• Comment:

  Yes

  No

  N/A

4.3 The electricity supply to essential circuits and distribution is maintained at all times, either by mains services or back up emergency supply

• Comment

  Yes

  No

  N/A

4.4 The integrity of the electricity supply to non essential circuits and distribution is maintained

• Comment:

  Yes

  No

  N/A

4.5 the integrity of the electricity supply to non essential circuits and distribution is maintained at all times

• Comments:

  Yes

  No

  N/A

4.6 The gas supply is maintained at all times

• Comments:

  Yes

  No

  N/A

4.7 The integrity of the oil supply system is maintained

• Comment:

  Yes

  No

  N/A

4.8 The oil supply is maintained at all times as back up supply to the boilers in the event of gas supply interruption.

• Comment:

  Yes

  No

  N/A

4.9 The integrity and functionality of the sewage and trade effluent disposal systems are maintained at all times

• Comment:

  Yes

  No

  N/A

4.10 Produce a monthly utility consumption and targeting report within 14 days of month end

• Comment:

  Yes

  No

  N/A

4.11 Provide quarterly report on improvements to energy efficiency

• Comment:

  Yes

  No

  N/A

Mechanical

5.1 Temperatures in heated areas are maintained to within +/- 2 c of agreed clinical needs and Health and Safety requirements

• Comments:

  Yes

  No

  N/A

5.2 Domestic hot water temperatures are maintained within statutory requirements

• Comments

  Yes

  No

  N/A

5.3 A refrigeration testing programme will be operated to ensure temperature are maintained at commissioned levels.

• Comments:

  Yes

  No

  N/A

5.4 Ventilation Plant & systems are maintained in accordance with relevant guidelines, Good Industry Practice and Law

• Comments

  Yes

  No

  N/A

5.5 Air conditioning plant is maintained in accordance with relevant guidelines, Good Practice and Law

• Comment

  Yes

  No

  N/A

5.6 Temperature monitoring & failure alarm systems are correctly maintained and accurate

• Comments

  Yes

  No

  N/A

5.7 All mechanical Plant and Facilities Provider Supply Equipment is operated & maintained in line with relevant manufacturers guidance, Good Practice and Law

• Comment

  Yes

  No

  N/A

Electrical

6.1 All electrical Interim buildings plant & interim equipment is operated & maintained in line with relevant manufacturers guidance good industry practice and Law

• Comment:

  Yes

  No

  N/A

Medical Gas, Vacuum & Anaesthetic Gas Scavenging Systems.

9.5 All external sign-ages are to be maintained to a good appearance kept free from obstruction

6.2 All defined information and alarm systems are functional to the commissioned standard & their integrity maintained at all times

6.3: Lighting in all Functional Units is operative to within 10% of the lux levels set out in the relevant Room Data Sheets

• Comment:

  Yes

  No

  N/A

8.1 Pipe medical gases vacuum and anaesthetic gas scavenging systems are maintained in line with HTML guidelines, Good Industry Practice and Law

• Comments:

  Yes

  No

  N/A

8.2 A continuous supply of medical gases is ensured at all times

• Comments:

  Yes

  No

  N/A

8.3 Pathology gas systems are maintained in line with HTML guidelines and Good Industry Practice

• Comments:

  Yes

  No

  N/A

Building Fabric

9.1 Internal windows, Glass etc

9.2 External doors

9.3 Internal doors

9.4 Floor finishes

9.5 Floors(other than structural elements) including floor ducts

9.6 Stairs balustrades and handrails including stair coverings

• Comments:

  Yes

  No

  N/A

9.7 fixtures-shelving, cupboard, fixed seating, work tops, notice boards, hat & coat hooks, curtain rails racking, benching, platforms, shutters & buffer rails

9.8 Fittings in cloakrooms, washrooms bathrooms & toilets

9.9 Internal wall & ceiling finishes, protective coatings and decorations

9.10 internal walls & partitions

9.11 Ceilings, inc. suspended ceilings and hatches

9.12 External paintwork and other protective or decorative coatings

9.13 Fire escapes, walkways, access ways,and ladders. Inc. balustrades and safety barriers

10.1 in the event or likelihood of freezing conditions or setting snow all fire escapes means of access. Roads, paths, paved areas and car parks are learned/salted/gritted to maintain a safe condition for use.

10.2 Roads paths & paved areas are to be safely maintained

10.3 Landscape areas are to be safe, well maintained & tidy

10.4 All external furniture is to be safe and well maintained

10.5 All external signage is to be maintained to a good appearance and kept free from any obstruction

Testing & Inspecting

11.1 Stat testing is carried out as required

11.2 Stat inspections are carried out as required

11.3 Any actions that are required, following statutory testing & inspections are categorised & undertaken as reactive maintenance

11.4 All new interim buildings plant and interim equipment is commissioned to manufacturers and best practice guidelines and HTM requirements where appropriate