Information
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Audit Title
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Conducted on
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Prepared by
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Location
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FC: Fully Capable / No risks identified
C: Capable / Minor risks identified
CL: Capable with Limitations / Major risks identified
1 - Command
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IV.1.1 - Be able to perform, direct and guide IAW the TBM/OATDOEM command process in order to fulfill the assigned tasks efficiently and effectively at all times
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> Are the right participants involved in the command process?
> Are the participants aware of their contribution in the command process?
> Is there unanimous leadership in the command process?
> Are alle steps in the command process followed? -
IV.1.2 - Be aware of the assigned task, responsibilities and restrictions within the functional area
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> Is the Staff aware of their assigned task?
> Is the Staff aware of their responsibilities?
> Is the Staff aware of the restrictions? -
IV.1.3 - Be aware of and be able to apply the Medical Rules of Eligibility
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> Are the Medical Rules of Eligibility available and known?
> Are the Medical Rules of Eligibility applied correctly? -
IV.1.4 - Be aware of national caveats in relation to assignment
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> Are the national caveats known?
> Is the information about the national caveats up-to-date? -
IV.1.5 - Ensure interoperability between hospital (niv III) and supporting elements
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> Are the supporting elements known?
> Is there interoperability between the hospital and the supporting elements? -
IV.1.6 - Be able to understand OPORDERS from 1-up & 2-up and translate the information into relevant company information
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> Does the Staff understand OPORDERS from 1-up and 2-up?
> Is the Staff able to translate the information to relevant company information?
> How is the information distributed and has this the right effect? -
IV.1.7 - Be aware of media procedures and be able to engage with the media
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> Are the media-procedures known? (See overlap with pt IV.3.8)
> Is personnel able to engage with the media? (Engage: Someone's interest or attention, participate or become involved in...) -
IV.1.8 - Be able to make company oporders according to NATO standards
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> Are company oporders in the right NATO format?
> Is the information in the right place?
> Are abbreviations used correctly? -
IV.1.9 - Be able to prepare and conduct (VIP) visits
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> Is the Staff able to prepare (VIP) visits?
> Is the Staff able to conduct (VIP) visits?
2 - Control
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IV.2.1 - Be able to control the medical, logistical and personnel related procedures within the company
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> Are the medical related procedures within the company controled?
> Are the logistical related procedures within the company controled?
> Are the personnel related procedures within the company controled? -
IV.2.2 - Be able to formulate and update personelllists
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> Is the Staff able to formulate a personellistIs?
> Is this list up-to-date? -
IV.2.3 - Be aware of the location of all personnel
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> Is there a system to be aware the location of all personnel?
> Is this system sufficient? -
IV.2.4 - Be able to conduct a RAO and ensure procedures or measures to minimize risks
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> Is the company able to conduct a RAO?
> Are procedures or measures conducted to minimize risks? -
IV.2.5 - Be able to respond to and control a MASCAL situation
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> Is there a MASCAL-plan?
> Is personnel informed and tasked?
> Is personnel reacting according to the MASCAL-plan?
3 - Communication
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IV.3.1 - Be able to use the available communication means
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> Are the available communication means well connected and ready for use?
> Is personnel trained to use these available communication means? -
IV.3.2 - Be able to communicate with relevant stakeholders in the AOR (chain of command, inside base and outside base)
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> Are there communication means to make communication with these staekholders possible? (Technical possible?) (See overlap with IV.3.4)
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IV.3.3 - Be able to communicate with FM-9000 radio, portable radio and TITAAN
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> Is personnel able to communicate with FM-9000 radio?
> Is personnel able to communicate with Portable radio?
> Is personnel able to communicate with TITAAN?
> Is personnel able to communicate using the NATO communication-procedures? -
IV.3.4 - Be able to communicate with other levels in the AOR and other stakeholders outside base
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> Is personnel able to communicate with other levels in the AOR? (Technical possible?)
> Is personnel able to communicate with other staekholders outside base? (Technical possible?) (See overlap with IV.3.2) -
IV.3.5 - Be aware of and able to formulate key messages for the company in line with national or higher commands intents or guidelines
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> Are the key messages from national or higher commands intents or guidelines known?
> Is personnel aware of and able to formulate the key messages? -
IV.3.6 - Ensure information is communicated through the chain of command
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> Is information communicated through the chain of command?
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IV.3.7 - Be aware of and be able to make the proper use of the applicable Lines of Communications (LOC)
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> Is the company aware of the lines of communications?
> Is the company able to make the proper use of the applicable LOC's?
> In what way are these LOC's secured to ensure the route that connects an operating military unit with its supply base? -
IV.3.8 - Be aware of mediaprocedures and be able to communicate with the media
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> Are the media-procedures known? (See overlap with pt IV.1.7)
> Are the Master-messages known and well transfered?
> Is personnel able to communicate with the media? -
IV.3.9 - Have knowledge of who to contact and how to contact all steakholders for (planned) medical support to operations
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> Is there a list of all relevant steakholders for the planned medical support to operations? (Who?)
> Are contact details (names, telephone-numbers, email) available? (How?)
(See complete overlap with Pt IV.8.4)
4 - Computers
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IV.4.1 - Ensure the availability of the required systems at all times in order to operate the system including telemedicine
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> Are the required systems available at all times?
> Are the required systems operational? -
IV.4.2 - Ensure logging of all available digital information
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> Is the logging of all available digital information carried out properly?
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IV.4.3 - Ensure the use of a data backup system
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> Is there a backup system?
> Is the backup system used correctly?
> Is the backup made according SOP? -
IV.4.4 - Ensure the availability of backup procedures or system in order to continue operations
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> Are backup procedures available in order to be able to continue operations?
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IV.4.5 - Ensure the safety of privileged data IAW the regulations in effect
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> Are the regulations in accordance with the safety of privileged data known?
> Is the safety of privileged data ensured? -
IV.4.6 - Store, secure and maintain crypto according to SOP
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> Is the crypto stored according to SOP?
> Is the crypto secured according to SOP?
> Is the crypto maintained acccording to SOP? -
IV.4.7 - Have an emergency procedure to destroy crypto and the replacement of it
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> Is the emergency procedure to destrot crypto known?
> Is the emergency procedure for replacement of crypto known? -
IV.4.8 - Make use of the NATO naming convention
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> Does the company make use of the NATO naming convention?
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IV.4.9 - Be able to exchange data between TITAAN and other networks
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> Is the company able to exchange data between TITAAN and other networks?
5 - Information
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IV.5.1 - Be able to validate/verify information
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> Is the company able to validate information?
> Is the company able to verify information? -
IV.5.2 - Be able to disseminate information effectively to all parties involved
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> Is the company able to disseminate (distribute) information effectively?
> Is the company able to inform all relevant parties? -
IV.5.3 - Be able to exchange information within the network
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> Is the company able to exchange information within the network?
> Is the company able to use the right communication means to exchange information? -
IV.5.4 - Be able to formulate RFI's
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> Is the format RFI available?
> Is personnel able to formulate RFI's? -
IV.5.5 - Be aware of all relevant stakeholders in the AOR
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> Is personnel aware of all relevant stakeholders in the AOR?
> Are contact details (names, telephone-numbers, email) available?
6 - Security Management
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IV.6.1 - Ensure the safety of secure data IAW the regulations in effect
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> Are the regulations in accordance with the safety of secured data known?
> Is the safety of secured data ensured? -
IV.6.2 - Be aware of and able to conduct information security according to SOP
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> Is the company aware of information security according to SOP?
> Is the company able to conduct information security according to SOP? -
IV.6.3 - Be aware of and able to conduct personal security according to SOP
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> Is the company aware of personal security according to SOP?
> Is the company able to conduct personal according to SOP?
(Personal security is the protection of personnel against hazards from their own environment.) -
IV.6.4 - Correct classification of information and correct usage of classified information
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> Is information being assigned with the correct classification?
> Is there correct usage of classified information? -
IV.6.5 - Be aware of and able to conduct physical security within the hospital and CCP IAW regulations
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> Is the company aware to conduct physical security within the Hospital and CCP in accordance with the regulations?
> Is the company able to conduct physical security within the Hospital and CCP in accordance with the regulations?
(Physical security is the protection of personnel, hardware, software, networks and data from physical actions and events that could cause serious loss or damage to an enterprise, agency or institution. This includes protection from fire, flood, natural disasters, burglary, theft, vandalism and terrorism.)
7 - Current operations
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IV.7.1 - Be aware of the medical footprint, the medical capabilities, capacities and limitations of all medical systems in the mission area including air, sea and ground transportation means
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> Is the company aware of the medical footprint of all medical systems in the mission?
> Is the company aware of the medical capabilities of all medical systems in the mission?
> Is the company aware of the medical capacities of all medical systems in the mission?
> Is the company aware of the medical limitations of all medical systems in the mission? -
IV.7.2 - Ensure the regular update of all planned operational medical support information
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> Is a regular update of information about all planned operational medical support ensured?
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IV.7.3 - Be able to inform the Medical Advisor and Operational Commander(s) immediately on the medical operational situation
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> Is the company able to inform the Medical Advisor immediately on the medical operational situation?
> Is the company able to inform the Operational Commander(s) immediately on the medical operational situation? -
IV.7.4 - Be able to advise the Medical Advisor and Operational Commander(s) immediately on patient transfer options
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> Is the company able to advise the Medical Advisor immediately on patient transfer options?
> Is the company able to advise the Operational Commander(s) immediately on patient transfer options? -
IV.7.5 - Be able to report and return on (daily)activities IAW SOP
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> Is the company able to report en return on (daily)activities in accordance with SOP?
> Is the Report & Return scedule known? -
IV.7.6 - Be able to prepare and maintain a current casualty disposition slide
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> Is the company able to prepare a current casualty disposition slide?
> IIs the company able to maintain a current casualty disposition slide? -
IV.7.7 - Ensure the continuously update of all operational medical information
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> Is a continuously update of all operational medical information ensured?
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IV.7.8 - Be able to understand the ongoing operations in the AOR and analyse the possible impact for the medical operation
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> Is the company able to understand the ongoing operations in the AOR?
> Is the company able to analyse the possible impact for the medical operation? -
IV.7.9 - Be able to deduct information in the AO from and to higher levels IOT improve own situational awareness and situational understanding
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> Is the company able to deduct information in the AO from higher levels IOT improve own SA and SU?
> Is the company able to deduct information in the AO to higher levels IOT improve SA and SU?
8 - Planned operations
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IV.8.1 - Be aware of the planned military operations
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> Is the company aware of the planned military operations?
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IV.8.2 - Be able to anticipate and act on changing requirements for medical support depending on the actual situation that have effect or future operations
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> Is the company able to anticipate on changing requirements for medical support?
> Is the company able to act on changing requirements for medical support? -
IV.8.3 - Be able to advise the Medical Advisor and Operational Commander(s) on the medical support for future operations
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> Is the company able to advise the Medical Advisor on the medical support for future operations?
> Is the company able to advise the Operational Commander(s) on the medical support for future operations? -
IV.8.4 - Have knowledge of who to contact and how to contact all stakeholders for the planned medical support to operations
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> Is there a list of all relevant steakholders for the planned medical support to operations? (Who?)
> Are contact details (names, telephone-numbers, email) available? (How?)
(See complete overlap with Pt IV.3.9) -
IV.8.5 - Be able to log and report on planned medical support activities
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> Is the company able to log planned medical support activities?
> Is the comapny able to report on planned medical support activities? -
IV.8.6 - Be able to evaluate executed operational medical support plans
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> Is the company able to evaluate executed operational medical support plans?
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IV.8.7 - Be able to identify lessons learned and apply these to future operational medical support plans
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> Is the company able to identify lessons learned?
> Is the company able to apply identified lessons learned to future operational medical support plans? -
IV.8.8 - Be able to advise on adaptation of medical planning
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> Is the company able to advise on adaptation of medical planning?
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IV.8.9 - Ensure the regular update of all planned operational medical support information
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> Is the company able to ensure the regular update of all planned medical support information?
