Facility Inspection

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Date Time

  Date
• Location Welshpool ground floor number 94
  Address

Exterior & Car Park

• Is the landscaping in good condition and maintained? Hedges and lawn edges should be trimmed and trees cut back from roof, garden beds free of weeds and rubbish?

  Yes

  No

  N/A

• Is all signage clearly visible and not obstructed by foliage or graffiti of any kind?

  Yes

  No

  N/A

• Is the facade free of graffiti, debris and cobwebs?

  Yes

  No

  N/A

• Is the facade and facade paintwork in good condition?

  Yes

  No

  N/A

• Are the windows clean and free of graffiti and cobwebs?

  Yes

  No

  N/A

• Are the path surfaces in good condition clear of trip hazards and obstructions?

  Yes

  No

  N/A

• Are fences, retaining walls & gates in good condition?

  Yes

  No

  N/A

• Is access for disabled provided from street level and if so is it in a good state of repair?

  Yes

  No

  N/A

• Is the after hours emergency notification sticker clearly visible?

  Yes

  No

  N/A

• Are the ram raid prevention bollards in good condition?

  Yes

  No

  N/A

• Are all exit paths clear of obstruction or trip hazards?

  Yes

  No

  N/A

• Car Park- are all lines clearly marked and is surface in good condition, free of pot holes and clear of rubbish?

  Yes

  No

  N/A

• Are all illuminated exit lights operational?

  Yes

  No

  N/A

• Is there sufficient lighting?

  Yes

  No

  N/A

• Are all emergency exit lighting units showing as healthy by an illuminated LED indicator?

  Yes

  No

  N/A

• Are all sprinklers (500mm clearance), lights, and A/C vents free from hanging signage or decorations?

  Yes

  No

  N/A

• Are all automatic and roller doors in good operating condition?

  Yes

  No

  N/A

• Is there a septic tank located at this facility? Describe it's location and note any apparent problems?

  Yes

  No

  N/A

• Is there a water/fire tanks located at this facility? Describe it's location and note any apparent problems?

  Yes

  No

  N/A

• Is there any fuel tanks located at this facility? Describe it's location and note any apparent problems? Next servicing date?

  Yes

  No

  N/A

General facility

• Is the entry foyer clean and tidy?

  Yes

  No

  N/A

• Is the entry mat clean and in good condition?

  Yes

  No

  N/A

• Is the corporate image prominent and clearly visible?

  Yes

  No

  N/A

• Is the advertising and display material securely and safely hung or located?

  Yes

  No

  N/A

• Are automatic doors in apparently good working order?

  Yes

  No

  N/A

• Is the reception area clean and tidy?

  Yes

  No

  N/A

• Is the ceiling in good condition, free from from stains and securely sealed?

  Yes

  No

  N/A

• Are there any signs of water leakage from the roof (stains, mildew, etc.)

  No

  Yes

  N/A

• Are wall surfaces and paintwork in good condition, free of bubbling and peeling?

  Yes

  No

  N/A

• Are window blinds in good condition and fully operational?

  Yes

  No

  N/A

• Are all furniture coverings in clean and good condition?

  Yes

  No

  N/A

• Are all electrical plugs, GPO's and switches in good visible condition?

  Yes

  No

  N/A

• Are all electrical leads and cords in good condition visibly?

  Yes

  No

  N/A

• Are all items test and tagged? Please reference next test date.

  Yes

  No

  N/A

• Are all storage areas suitable and sufficient for the items stored

  Yes

  No

  N/A

• Are workstations and workstation partitions in good repair.

  Yes

  No

  N/A

• Are "staff only" or "restricted access" areas designated with correct signage?

  Yes

  No

  N/A

• Does the workplace allow free and unobstructed movement of people and materials ( in aisles, passageways & stairs etc.)

  Yes

  No

  N/A

Health and Safety

• Fire Safety- Are all emergency exit lighting units showing as healthy by an illuminated LED indicator?

  Yes

  No

  N/A

• Fire Safety- Are all sprinklers (500mm clearance), lights, and A/C vents free from hanging signage or decorations?

  Yes

  No

  N/A

• Fire Safety- are all exit paths clear from obstruction or trip hazards

  Yes

  No

  N/A

• Fire Safety- are all emergency exit lights operational and visible from all locations on the floor?

  Yes

  No

  N/A

• Fire Safety- is the building fire panel free of faults? Note the date of the last inspection and test date for FIP and EWIS.

  Yes

  No

  N/A

• Fire Safety- are break glass units intact, free of obstruction and easily accessible?

  Yes

  No

  N/A

• Fire Safety- Do fire extinguishers, hose reels and and fire blankets been tested within the last 6 months

  Yes

  No

  N/A

• Fire Safety- Do the Evacuation plans show correct signage of locations of fire equipment, site designation(path of travel)<br><br>Note- please take photos of Evac signage and photocopy where possible.

  Yes

  No

  N/A

• Safety- is there a health and safety notice board present and firmly fitted?

  Yes

  No

  N/A

• Safety- Do health and safety notice boards display the current fire warden and first aid list?

  Yes

  No

  N/A

• Are sharps disposal bins in good, clean condition? Include number and location

  Yes

  No

  N/A

• Housekeeping- Are storage areas suitable and sufficient for the quantities of items stored.

  Yes

  No

  N/A

• Housekeeping- are all materials stored above 1.5m stable stable on suitable shelving/racking?

  Yes

  No

  N/A

• Housekeeping- are waste paper/recycling areas and bins adequate for the volume of waste being generated?

  Yes

  No

  N/A

• Housekeeping- is there a first aid kit onsite and does it appear to be well stocked?

  Yes

  No

  N/A

• Housekeeping- is there secure storage for paper waste? How many bins are located onsite?

  Yes

  No

  N/A

• Housekeeping- is there a site folder present, maintained and suitably located commensurate with regular use?

  Yes

  No

  N/A

• Housekeeping- is the current contractor induction/ sign I system filed and appropriately used by the site staff?

  Yes

  No

  N/A

• Housekeeping- is there evidence that copy work permits, SWMS and MSDS sheets are obtained and filed by staff where appropirate?

  Yes

  No

  N/A

• Housekeeping- does the folder contain details of hazards located onsite?

  Yes

  No

  N/A

• Housekeeping- Does the folder contain details of hazards located onsite?

  Yes

  No

  N/A

• Housekeeping- is there a current asbestos register and management plan contained in the folder?

  Yes

  No

  N/A

• Work at height- is there a roof safety system installed and if so does it have a valid inspection certificate?

  Yes

  No

  N/A

• Work at height- are all fixed ladders/staircases in good condition fitted with appropriate handrails/guard rails?

  Yes

  No

  N/A

• Work at height- Do stairs/steps have adequate nosing' sand are they in good condition?

  Yes

  No

  N/A

• Work at height- Note: all rooftop access must be locked and a restricted area access procedure in place to control access?

  Yes

  No

  N/A

• Work at height- identify any areas where working with feet above 2m in height may be required?

  Yes

  No

  N/A

• Confined Space- Has the site any identified confined spaces and are these suitably approved?

  Yes

  No

  N/A

• Chemicals- are hazardous chemicals present onsite (Consider cleaning chemicals, rodent bating etc.)

  Yes

  No

  N/A

• Chemicals- If so are all hazardous chemicals stored in their original containers and stored in an appropriate location with containment e.g. Bunding

  Yes

  No

  N/A

• Chemicals- Are MSDS readily accessible for all hazardous chemicals and MSDS are within date (not older than 5 years)

  Yes

  No

  N/A

• Pressure Vessels- If any compressed gas cylinders (e.g. Bottled gas) are present; are they stored outdoors weather protected and restrained?

  Yes

  No

  N/A

• Pressure Vessels- Do any gas cylinders have a date stamp indicating an inspection within in the last 10 years?

  Yes

  No

  N/A

• Lifts- Are lifts operating adequately with a smooth ride during operation?

  Yes

  No

  N/A

• Lifts- Are emergency communication systems (EWIS) fitted and operational? ( Check log book )

  Yes

  No

  N/A

Cleaning & Amenities

• Walls, doors & paintwork clean

  Acceptable

  Unacceptable

  N/A

• Skirting's?

  Acceptable

  Unacceptable

  N/A

• Vision panels in doors?

  Acceptable

  Unacceptable

  N/A

• Glazing, sills and glazed partitions?

  Acceptable

  Unacceptable

  N/A

• General surfaces?

  Acceptable

  Unacceptable

  N/A

• Reception areas?

  Acceptable

  Unacceptable

  N/A

• Break out areas

  Acceptable

  Unacceptable

  N/A

• Are carpets stain free, and the corners and edges free from dust and debris?

  Acceptable

  Unacceptable

  N/A

• Are the washroom floors clean, dry and free from debris? Is grouting clean and in reasonable condition?

  Acceptable

  Unacceptable

  N/A

• Are the washroom fixtures (soap and towel dispensers, hand driers, vending machines) clean, well stocked and in working order?

  Acceptable

  Unacceptable

  N/A

• Are the washroom mirrors clean and free from dust and marks?

  Acceptable

  Unacceptable

  N/A

• Are the washroom and hand basins/taps clean and free from lime scale?

  Acceptable

  Unacceptable

  N/A

• Are the kitchen/lunchroom floors clean, dry and free from marks and clutter?

  Acceptable

  Unacceptable

  N/A

• Are the kitchen sinks and work tops clean, dry and free from clutter?

  Acceptable

  Unacceptable

  N/A

• Is there a cleaners book on site and accessible?

  Yes

  No

  N/A

• Does the cleaners book contain current MSDSs for cleaning chemicals?

  Yes

  No

  N/A

• Does the cleaners book contain SWMS?

  Yes

  No

  N/A

• Does the cleaners book contain current sign in/sign out sheet and scope of works?

  Yes

  No

  N/A

• Is the onsite contact carrying out monthly cleaning inspections?

  Yes

  No

  N/A

• Are sanitary bins in good, clean condition? Include number and location.

  Yes

  No

  N/A

Mechanical & Electrical

• Where visible does the AC system show any signs of excessive noise, leaks or rust?

  Yes

  No

  N/A

• Is the lift operational, interior clean, signage clean and in good condition, and lights and emergency phone working?

  Yes

  No

  N/A

• If accessible- are there separate electrical meters for the base building and tenancy?

  Yes

  No

  N/A

• Are all power circuits protected by RCDs and have they been tested as per AS3670?

  Yes

  No

  N/A

• Is there a up to date schedule of circuits located adjacent to the switchboard?

  Yes

  No

  N/A

• Are all low voltage (240v/415v) electrical distribution boards secure behind a lockable cupboard/door?

  Yes

  No

  N/A

• Electromagnetic Energy- Are all microwave oven doors in good condition; free from corrosion and fitting squarely?

  Yes

  No

  N/A

• General Lighting- is there sufficient lighting provided and does it appear to be operational?

  Yes

  No

  N/A

• General Lighting- Are luminaries in good condition visually and adequately affixed?

  Yes

  No

  N/A

• Are all lights working and sufficient in offices areas?

  Yes

  No

  N/A

• Are all lights working and sufficient in stairways?

  Yes

  No

  N/A

• Are all lights working and sufficient in corridors and paths?

  Yes

  No

  N/A

• Are all lights working and sufficient in toilets?

  Yes

  No

  N/A

• Are all lights working and sufficient in plant rooms?

  Yes

  No

  N/A

• Are all lights working and sufficient in kitchens/lunchrooms?

  Yes

  No

  N/A

• Are access controls doors operational and do they close and latch properly?

  Yes

  No

  N/A

• Are taps or any other plumbing items free from leaks and drips?

  Yes

  No

  N/A

• Is here suitable temperature control within facility providing comfortable conditions?

  Yes

  No

  N/A

• Is there adequate control over the temperature set points of the A/C. Review the thermostat settings/branch managers set points etc. and record if appropriate for location/business?

  Yes

  No

  N/A

• Are there perimeter controls of the lighting adjacent external windows on tenancy floors.

  Yes

  No

  N/A

• Are the zoning controls of general lighting inside tenancies?

  Yes

  No

  N/A

• Are there any controls over exterior security lighting? Daylight switches or timers etc..

  Yes

  No

  N/A

• Are there motion sensors in meeting rooms, hallways or toilets?

  Yes

  No

  N/A

• Are there any controls over Carparking lighting? Motion sensors/timers etc. to reduce unnecessary consumption?

  Yes

  No

  N/A

• Are there external timers/controls on Zip units?

  Yes

  No

  N/A

• Has solar/heat reduction film been installed on windows to reduce solar load?

  Yes

  No

  N/A

Capital Assessment

• External appearance (Shop front, signage & entrance)

  Required

  Not Required

  N/A

• Customer/Reception area- carpet/vinyl/tiles

  Required

  Not Required

  N/A

• Customer/Reception area- walls/partitions/ceilings

  Required

  Not Required

  N/A

• Customer/Reception area- furniture, fixtures and fittings.

  Required

  Not Required

  N/A

• Office area- carpet/floor coverings

  Required

  Not Required

  N/A

• Office area- walls/partitions/ceilings

  Required

  Not Required

  N/A

• Office area- furniture, fixings and fittings

  Required

  Not Required

  N/A

• Kitchen/lunchroom/breakout areas- preparation areas

  Required

  Not Required

  N/A

• Lounges

  Required

  Not Required

  N/A

• VIP Clubs

  Required

  Not Required

  N/A

• Washroom areas

  Required

  Not Required

  N/A

Sign Off Completion

• Defect rectification period

  1 Day

  3 Days

  1 Week

  2 Weeks

  Deferred

• Next Scheduled Audit

  1 Month

  3 Months

  6 Months

• Virgin Representative

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• Brookfield Johnson Controls

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• Select date

  Date