Fiontar New Client Safety Gap Analysis

• Company Name

• Date

  Date

• Prepared by

• Address
  Address

• INSTRUCTIONS
  
  1. Please answer the questions below. Select YES if all requirements are available.
  2. Add Photos in ""Images"" and Comments in ""Notes"" on each question.
  3. Add a Corrective Measure in ""Action."" Provide a description, assign to a member, set priority, and due date
  4. Complete the audit by providing a digital signature
  5. Share your report by exporting as PDF, Word, Excel or Web Link.
  

• Insurance<br>Including fleet insurance for all vehicles. http://www.hse.gov.uk/toolbox/managing/insurance.htm<br>https://www.maneelymccann.ie/factsheets/starting-up-in-business/insuring-your-business

  Yes

  No

• H&S Policy<br>Copy of Health and Safety Policy Statement with organisational responsibilities & procedures included. <br>http://www.hse.gov.uk/simple-health-safety/write.htm<br>https://www.hsa.ie/eng/Small_Business/Getting_Started/Safety_Statements_Made_Simple/

  Yes

  No

• Legal Register<br>Procedure for keeping up to date with all legal requirements. <br>Current annual register of safety legislation<br>Annual legislative compliance check. http://www.hse.gov.uk/legislation/<br>https://www.hsa.ie/eng/Legislation/

  Yes

  No

• Procedure for risk assessments and control.<br>http://www.hse.gov.uk/risk/<br><br>https://www.hsa.ie/eng/Small_Business/Getting_Started/Risk_Assessments_Made_Easy/<br><br>Risk assessments: <br>• Working at height assessments <br>• Confined spaces assessments <br>• Asbestos assessments <br>• Site traffic assessments <br>• Manual handling assessments <br>• Noise and vibration assessments <br>• Workplace transport assessments <br>• Lone workers assessments <br>• New and expectant mothers assessments <br>• Young persons assessments <br>• COSHH assessments <br>• Office RA <br>• DSE RA

  Yes

  No

• Method Statements<br>https://www.hsdirect.co.uk/free-info/method-statement.html<br><br>https://www.hsa.ie/eng/Your_Industry/Construction/BeSMART_ie_for_Construction/Method_Statement_Template.rtf<br><br>Are they suitable, what procedure is in place for them, where are they stored, who completes and reviews them before they are issued to client.

  Yes

  No

• Training<br>http://www.hse.gov.uk/pubns/indg345.pdf<br><br>https://www.hsa.ie/eng/Your_Industry/Construction/Training_in_Construction/<br><br>Training Matrix, training records, and means of being notified when training needs to be completed such as a Google calendar set up. <br>Staff induction procedure, signed off by all operatives.

  Yes

  No

• Competence of Subcontractors<br>http://www.hse.gov.uk/pubns/indg368.pdf<br><br>https://www.hsa.ie/eng/Your_Industry/Construction/Construction_Duty_Holders/Contractors/<br><br>Sub contractor assessments, held evidence of proof of the same from sub contractors, such as insurance. Compliance with GDPR. Annual review of sub contractors as part of due diligence

  Yes

  No

• Statutory Inspections & Maintenance Equipment - PUWER<br>http://www.hse.gov.uk/pubns/books/l22.htm<br><br>https://www.hsa.ie/eng/Your_Industry/Construction/Plant_and_Machinery/<br><br>Inspection is necessary for any equipment where significant risks to health and safety may arise from incorrect installation, reinstallation, deterioration or any other circumstances. The need for inspection and inspection frequencies should be determined through risk assessment. Ensure all equipment is suitably maintained and regularly inspected. <br>● Plant and equipment service records in accordance with manufacturers instructions<br>● PAT testing (site and office)<br>● Fixed wiring every five years <br>● Through Examinations<br>● CP7 Gas and gear accessory inspections<br>● Asbestos survey and premises register <br>● Excavations <br>● Scaffolding <br>● Permits to work<br>● LEV<br>● Boiler service records

  Yes

  No

• PPE -<br>http://www.hse.gov.uk/pubns/indg174.pdf<br><br>https://www.hsa.ie/eng/Topics/Personal_Protective_Equipment_-_PPE/<br><br>PPE register, is PPE appropriate and available to all staff. <br>

  Yes

  No

• COSHH<br>http://www.hse.gov.uk/coshh/<br><br>https://www.hsa.ie/eng/Your_Industry/Chemicals/<br><br>List of all hazardous substances made available. <br>Are COSHH assessments available for all substances with MSDS.

  Yes

  No

• Site Rules & Emergency Procedures<br>http://www.hse.gov.uk/toolbox/managing/emergency.htm<br><br>https://www.apexfire.ie/emergency-action-plans/<br><br>Have site rules been created, implemented and communicated.<br>

  Yes

  No

• Office Documentation<br>http://www.hse.gov.uk/office/<br><br>https://www.hsa.ie/eng/Your_Industry/Healthcare_Sector/Occupational_Hazards_in_Hospital_Departments/Department_Hazards/Office/ <br><br>Office risk assessment, Fire Risk assessment, DSE assessments, Fire extinguishers, in date and appropriate number of units at the exits, Fire Plan drawings. Fire drill testing, proof confirming all employees are aware of emergency procedures.

  Yes

  No

• Accident Investigation<br>http://www.hse.gov.uk/pubns/hsg245.pdf<br><br>https://www.hsa.ie/eng/Workplace_Health/Accidents_and_Behaviour/<br><br>Procedures in place and records kept

  Yes

  No

• Safety Inspections<br>http://www.hse.gov.uk/involvement/inspections.htm<br><br>https://www.hsa.ie/eng/Topics/Work_Safely/Safety_and_Health_Monitoring/<br><br>Are safety inspections being completed, and closed out. Are these records being kept and lessons and non conformances being learned from. <br>Safety consultant inspections being completed as well as on site supervisor inspections. <br>

  Yes

  No

• CDM (NI) 2016 & CDM 2015 Arrangements<br>http://www.hse.gov.uk/construction/cdm/2015/contractors.htm<br><br> Safety, Health and Welfare at Work (Construction) Regulations 2013 (S.I. No. 291 of 2013)<br><br>Copy of example construction phase plan<br>

  Yes

  No

• Leadership, safety culture and worker participation<br>http://www.hse.gov.uk/humanfactors/topics/common4.pdf<br><br>Procedure in relation to demonstrating involvement of leadership in H&S initiatives, identification and development of safety culture and tangible evidence of worker participation <br>

  Yes

  No

• Occupational Health and Welfare<br>http://www.hse.gov.uk/health-surveillance/index.htm<br>https://www.hsa.ie/eng/Your_Industry/Quarrying/Health_Surveillance_Occupational_Disease/<br><br><br>Employee health questionnaires, arrangements for health surveillance, are sub contractors being checked also<br>

  Yes

  No

• Details of specialist advice of surveys where applicable<br><br>http://www.hse.gov.uk/noise/risks.htm<br>http://www.hse.gov.uk/welding/fume-welding.htm<br>http://www.hse.gov.uk/coshh/basics/exposurelimits.htm<br>https://www.confirmit.com/What-We-Do/Voice-of-the-Employee/<br>https://www.hsa.ie/eng/Topics/Physical_Agents/Noise/Noise_-_Frequently_Asked_Questions/#high<br>https://www.confirmit.com/What-We-Do/Voice-of-the-Employee/<br><br>Noise surveys<br>Fume surveys (welding)<br>Particulate surveys (grinding and stone cutting) <br>VOE surveys paint shops<br>

  Yes

  No

• Other items

Signatory

• Prepared by (Name and Signature)

  Sign