Fire Risk Assessment

• Site Name

• Region

  Select
• Premises Address
  Address

• Name of the responsible person and position of the premises

• Contact details of responsible person

• Date of previous fire risk assessment

  Date

• Date of the new fire risk assessment

  Date

• Prepared by

• Please rate the overall premises risk level

  Trivial

  Tolerable

  Moderate

  Substantial

  Intolerable

• Trivial - no action is required and no detailed records need to be kept. Tolerable - no major additional controls required. However, there might be a need for improvements that involve minor or limited cost. Moderate - it is essential that efforts are made to reduce the risk. Risk reduction measures should be implemented within a defined period. Where moderate risk is associated with consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures. Substantial - considerable resources might have to be allocated to reduce the risk. If the building is occupied, it should not be occupied until the risk has been reduced. If the building is occupied, urgent action should be taken. Intolerable - building (or relevant area) should not be occupied until the risk is reduced.

Part 1: GENERAL INFORMATION

1 The Premises

• 1.1 Total number of floors, including basement floors in the building

• 1.2 Approximate floor area in m2

• 1.3 Number of companies in the building

• 1.4 Description of property/construction

2 The Occupants

• 2.1 Approximate number of employees in the premises at any one time

• 2.2 Associated times/hours of occupation

• 2.3 Maximum number of members of visitors/contractors at any one time

3 Occupants at special risk

• 3.1 Are there sleeping occupants?

  Yes

  No

  N/A

• 3.2 Are there disabled occupants?

  Yes

  No

  N/A

• Is PEEP in place for disabled occupants?

  Yes

  No

  N/A

• 3.3 Are there lone workers?

  Yes

  No

  N/A

• 3.4 Are there young persons?

  Yes

  No

  N/A

4 Previous Fire loss experience

• 4.1 Is there any previous history of fire loss in the premises (if yes give details)

  Yes

  No

  N/A

• Ask for fire service attendance number/report.

5 Other relevant information

• 5.1 Are there any residential properties in or attached to the building

  Yes

  No

  N/A

• 5.2 Is there a prohibition, alternation or enforcement notice in force? (if yes give date of issue)

  Yes

  No

  N/A

6 Relevant Fire Safety Legislation

• 6.1 Applicable fire safety legislation:

  Select

Part 2: FIRE HAZARDS AND ELIMINATION OR CONTROL

7 Electrical sources of ignition

• 7.1 Is the fixed wiring installation periodically tested and inspected? Evidence.

  Yes

  No

  N/A

• Check for any outstanding C1 and C2 and also if the overall reports is satisfactory or not.

• 7.2 Is the portable appliances tested/inspected?

  Yes

  No

  N/A

• 7.3 Are there any other precautions that should be taken to avoid electrical-related fires?

  Yes

  No

  N/A

8 Smoking

• 8.1 Is smoking prohibited in the premises?

  Yes

  No

  N/A

• 8.2 Are there suitable arrangements made for those who wish to smoke?

  Yes

  No

  N/A

• 8.3 Is there a smoking policy in place and is it being followed?

  Yes

  No

  N/A

• 8.4 Is the appropriate smoking prohibition notice displayed at the building's entrance?

  Yes

  No

  N/A

9 Arson

• 9.1 Is the protection against arson reasonable?

  Yes

  No

  N/A

• 9.2 Is there enough control of combustibles in close proximity to the building that could be ignited by outsiders?

  Yes

  No

  N/A

• 9.3 Is there any security guards in place?

  Yes

  No

  N/A

• 9.4 Have there been any recent arson, intentional ignition, or vandalism incidents?

  Yes

  No

  N/A

10 Portable heaters and heating installation

• 10.1 Are portable heaters used in the premises?

  Yes

  No

  N/A

• 10.2 Are the more hazardous types of portable heaters (radiant bars and LPG) avoided?

  Yes

  No

  N/A

• 10.3 Are fixed heating installations subject to regular maintenance? (Gas certificate)

  Yes

  No

  N/A

11 Cooking & Catering Facilities

• 11.1 Are cookers, deep fat fryers or hobs in use?

  Yes

  No

  N/A

• 11.2 Are there suitable fire fighting equipment in place?

  Yes

  No

  N/A

• Fire extinguisher or fire blanket or both

• 11.3 Does staff have access to tea, coffee, a microwave, and a toaster?

  Yes

  No

  N/A

• 11.4 Are there any appropriate cut-off switches?

  Yes

  No

  N/A

12 Lightning

• 12.1 Is the structure equipped with a lightning protection system?

  Yes

  No

  N/A

• 12.2 Is lightning protection system subject to regular maintenance? Evidence.

  Yes

  No

  N/A

13 Other important ignition sources to consider

• 13.1 Any other ignition sources seen while on site?

  Yes

  No

  N/A

14 Housekeeping

• 14.1 Is the standard of housekeeping adequate?

  Yes

  No

  N/A

• 14.2 Is there a suitable distance between flammable items and ignition sources?

  Yes

  No

  N/A

• 14.3 Is it possible to minimise the unnecessary accumulation of combustibles and waste?

  Yes

  No

  N/A

• 14.6 Are there excessive display materials on walls and corridors or in protected routes?

  Yes

  No

  N/A

15 Hazards introduced by contractors and building works

• 15.1 Are there adequate controls in place over contractor work (e.g., work permits and hot work permits)?

  Yes

  No

  N/A

• 15.2 Is there a plan in place for storing gas bottles and other hazardous materials safely?

  Yes

  No

  N/A

• 15.3 Contractors are informed about fire safety requirements and instructions?

  Yes

  No

  N/A

16 Dangerous Substances

• 16.1 Are standard fire precautions adequate to address the risks posed by hazardous substances used or stored on the premises?

  Yes

  No

  N/A

• 16.2 Are all flammable liquids, cleaning products, and chemicals stored in appropriate locations and containers away from sources of ignition?

  Yes

  No

  N/A

Part 3: FIRE PROTECTION MEASURES

17 Means of escape

• 17.1 Is there a safe way out of the building in the event of a fire?

  Yes

  No

  N/A

• 17.2 Is there a sufficient number of exits in the building?

  Date

• 17.3 Are fire exits easily and quickly accessible?

  Yes

  No

  N/A

• 17.4 Do final fire exits open in the direction of travel?

  Yes

  No

  N/A

• 17.5 Is there suitable procedure in place for secure fire exit doors (opening/closing procedure)

  Yes

  No

  N/A

• 17.7 Where there is only one direction of travel, are appropriate distances of travel maintained?

  Yes

  No

  N/A

• 17.8 Are acceptable travel distances maintained when alternate means of escape are available?

  Yes

  No

  N/A

• 17.9 Are there suitable fire safety measures in place for all interior rooms?

  Yes

  No

  N/A

• 17.10 Are there any obstructed escape routes?

  Yes

  No

  N/A

• 17.11 Are there suitable means of escape for disabled occupants?

  Yes

  No

  N/A

18 Structural Means of Escape

• 18.1 Is the required amount of fire protection given for the evacuation routes?

  Yes

  No

  N/A

• 18.2 Do fire-resistant doors appear to be functioning and fit for purpose?

  Yes

  No

  N/A

• 18.3 Are the fire doors held or wedged in the open position by irregular means?

  Yes

  No

  N/A

• 18.4 Are there any approved hold open devices installed on fire doors that are properly installed and signed?

  Yes

  No

  N/A

19 External Staircase and Escape Routes

• 19.1 Is the external stairwell suitable, adequate, and in good working order?

  Yes

  No

  N/A

• 19.2 Are external stairwell inspected at least once every three years by a qualified person?

  Yes

  No

  N/A

• 19.3 Are there any obstructions or other hazards in the external escape stairwells?

  Yes

  No

  N/A

20 Measures to limit fire spread and development

• 20.1 Is there a sufficient standard of compartmentation and sub-compartmentation? (Based on visual inspection of readily accessible areas, with a degree of sampling where appropriate)

  Yes

  No

  N/A

• 20.2 What kind(s) of smoke ventilation systems are in place?

  Yes

  No

  N/A

21 Escape lighting

• 21.1 Is there a suitable standard for internal emergency lighting?

  Yes

  No

  N/A

• 21.2 Is there a suitable standard for external emergency lighting?

  Yes

  No

  N/A

22 Fire safety signs and notices

• 22.1 Are fire safety signs and notices appropriate and adequate?

  Yes

  No

  N/A

• 22.2 Is there a sufficient number of Fire Action notices displayed?

  Yes

  No

  N/A

• Fire point/fire action notice sign next to the call point/exit, typically rigged plastic sign.

• 22.3 Is the assembly location clearly marked?

  Yes

  No

  N/A

23 Means of giving warning in the event of fire

• 23.1 Is there a reliable way to sound the fire alarm in the event of a fire?

  Yes

  No

  N/A

• 23.2 Is there a system for automatic fire detection?

  Yes

  No

  N/A

• Choose one that applies to the premises and put in the note/comments
  
  Category M – Manual fire alarm system
  Category L1 – Maximum life protection automated fire alarm system
  Category L2 – Additional life protection automated fire alarm system
  Category L3 – Standard life protection automated fire alarm system
  Category L4 – Modest life protection automated fire alarm system
  Category L5 – Localised life protection automated fire alarm system
  Category P1 – Maximum property protection automated fire alarm system
  Category P2 – Minimum property protection automated fire alarm system

• 23.3 Is the system remotely monitored?

  Yes

  No

  N/A

• 23.4 Is there a fire alarm zone plan next to the fire alarm panel?

  Yes

  No

  N/A

24 Manual fire extinguishing appliances

• 24.1 Is there a sufficient number of portable fire extinguishers available?

  Yes

  No

  N/A

• 24.2 Is the fire extinguishers check on a monthly basis?

  Yes

  No

  N/A

• 24.3 Is it possible to get to all of the fire extinguishing equipment?

  Yes

  No

  N/A

25 Automatic fire extinguishing systems

• 25.1 Is there a fire suppression system in place?

  Yes

  No

  N/A

• What type of gas is used in the Vault?

• 25.3 Have all audible and visual warning devices been installed and are they clear obstruction?

  Yes

  No

  N/A

Part 4: MANAGEMENT OF FIRE SAFETY

26 Procedures and arrangements

• 26.1 Person responsible for fire safety:

• Managing Director for the business unit

• 26.2 Are there trained and competent persons available to assist in implementing fire safety arrangements?

  Yes

  No

  N/A

• Safety Team, regional HS managers

• 26.3 Fire Emergency Plan in place, details recorded and readily available for staff to read?

  Yes

  No

  N/A

• Doc-033 Site Evacuation Plan notice on displayed next to fire call points and HS notice board

• 26.4 Are there persons nominated to respond to fire?

  Yes

  No

  N/A

• Fire marshals

• 26.5 Do routine in-house inspections of fire precautions take place?

  Yes

  No

  N/A

• Ensure site manager or responsible person undertaking annual fire building inspection (in line with company policy and procedure) form-257 annual site manager fire risk assessment review

• 26.6 Any outstanding actions from previous fire risk assessment?

  Yes

  No

  N/A

• Check if there's been action raised and not closed by the site manager.

27 Training

• 27.1 Are staff given fire instruction on induction? (Evidence)

  Yes

  No

  N/A

• 27.2 Do staff receive fire safety training? (Evidence)

  Yes

  No

  N/A

• Fire Marshal training?

  Yes

  No

  N/A

• Fire Safety Awareness?

  Yes

  No

  N/A

28 Servicing and maintenance

• 28.1 Is there periodic servicing of the fire detection and alarm system?

  Yes

  No

  N/A

• 28.2 Is there periodic inspection of sprinkler installations?

  Yes

  No

  N/A

• 28.3 Is there routine checks of fire doors and final exit doors?

  Yes

  No

  N/A

• 28.4 Is the escape lighting (EML) system tested and serviced to comply with BS 5266-8?

  Yes

  No

  N/A

• BS 5266-1 is a code of practice giving detailed guidance on the application and practice of emergency lighting. Emergency lighting luminaires used on escape routes are required to be fire retardant (850°C hot wire tested).

• 28.5 Is the automated fire detection system serviced by trained and competent person?

  Yes

  No

  N/A

• 28.6 Is the fire extinguishers serviced by trained and competent person?

  Yes

  No

  N/A

29 Records

• 29.1 Are there records of fire drills and are they carried out at appropriate interval?

  Yes

  No

  N/A

• Form-075 - Evacuation Drills Roll Call, bi-annual evacuation.

• 29.2 Are there records of fire alarm tests?

  Yes

  No

  N/A

• Form-073 - Fire Alarm Weekly Test, each week different call point tested

• 29.3 Are there records of emergency lighting tests?

  Yes

  No

  N/A

• Form-076 - Emergency Light Check Sheet

• 29.4 Are there records of sprinklers system checks?

  Yes

  No

  N/A

• Request a copy of the checklist and check to see if the pump house and engine room have been checked.

• 29.5 Are there records of maintenance and testing of other fire protection systems?

  Yes

  No

  N/A

Part 5: Significant Findings

Risk Items

• Item 1

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 2

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 3

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 4

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 5

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 6

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 7

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 8

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 9

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 10

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 11

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 12

• Recommendations

• Action

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 13

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 14

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• Item 15

• Recommendations

• Please rate action priority. Critical - 1 High - 2 Medium - 3 Low - 4

• ACTION PLAN TIMEFRAME Definitions of priorities: CRITICAL risks will be notified at the time of inspection and should be cleared immediately. If this is not possible the premises Fire Safety Manager will be contacted and advised of the serious risk and the need for immediate action. HIGH risks are set as a HIGH priority within the action plan and action should be taken to rectify them within 1 month. MED risks are set as MEDIUM priority within the action plan and action should be taken to rectify them within three months, or to be reduced in severity to a tolerable risk until the defect can be rectified. LOW risks have a LOW priority within the action plan and action should be taken to rectify them within six months. NONE/TRIVIAL risks will be included as advisory action with no time for completion. The time for rectification is judged reasonable for the risk category but the rectification should be as soon as possible and within the time set by the company’s policy on such matters.

• Received by responsible person / representative

• Assessor Signature

  Sign

30 Conclusion and re-assessment

• 30.1 Conclusion

• 30.2 Recommended date for re-assessment

  Date

• Recommend that site management complete Form-257 Annual Site Manager Fire Risk Assessment Review