Fire Risk Assessment completed in accordance with the Regulatory Reform (Fire safety) Order 2005 - duplicate

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

  Garry McMillan

  Adam Shears
• Location
  Address

• Front Elevation of Building

  Media

• Disclaimer
  
  The assessors believe the information contained within this risk assessment report to be correct at the time of printing. The assessors do not accept responsibility for any consequences arising from the use of the information herein. The report is based on matters which were observed or came to the attention of the assessors during the day of the assessment and should not be relied upon as an exhaustive record of all possible risks or hazards that may exist or potential improvements that can be made. Information on the latest legislation can be found on www.hse.gov.uk
  
  Confidentiality Statement
  
  In order to maintain the integrity and credibility of the risk assessment processes and to protect the parties involved, it is understood that the assessors will not divulge to unauthorised persons any information obtained during this risk assessment unless legally obligated to do so.
  

Part 1: FIRE GENERAL INFORMATION

The responsible person for fire safety

• Building owner/manager or responsible organisation

• Contact details of responsible person

1 The Building

• Number of Floors

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Number of access and egress points

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Building plans, insert Plan

  Media

• Brief description of building

2 Previous Fire loss experience

• Has there been previous fire or fire loss in the building? is there a Fire & Recue service alteration notice in place?

  Yes

  No

  N/A

3 The occupants

• Maximum number of occupants in building at any given time:

Occupants at special risk

• Are there building users at special risk? Do they require PEEPs?

  Yes

  No

  Unknown

• Are physically disabled occupants catered for and if so what measures are in place such as ramps, disabled lift or care line alert system, refuge points etc.?

  Yes

  No

  Unknown

• Are there occupants in remote areas? Is this covered by risk assessment?

  Yes

  No

4 Other relevant information

• Are there external areas including refuse points, car parks or garages etc.?

  Yes

  No

  N/A

• Is there a transfer of fire risk to and from residential or commercial properties attached to or from within the building?

  Yes

  No

  N/A

• External areas and transfer risk evidence:

  Media

Part 2: FIRE RISKS

5 Arson

• Does the building have adequate security measures in place, to prevent unauthorised access?

  Yes

  No

  N/A

• Are refuse areas segregated and controlled?

  Yes

  No

  N/A

• Is there sufficient control of unnecessary fire fuel sources in close proximity to the building or their availability for ignition by outsiders?

  Yes

  No

  N/A

6 Smoking

• Is smoking prohibited in the building?

  Yes

  No

  N/A

• Is the appropriate smoking prohibition notice displayed at all of the building's or site entrances?

  Yes

  No

  N/A

• Evidence of No Smoking sign:

  Media

7 Electrical sources of ignition

• Is the fixed wiring installation periodically tested and inspected by an approved contractor?

  Yes

  No

  N/A

• Date of last fixed wiring test

  Date

• Is the installation stated as being satisfactory?

  Yes

  No

  N/A

• Are reasonable measures taken to prevent fires of an electrical origin?

  Yes

  No

  N/A

• Are portable appliances regularly tested/inspected ?

  Yes

  No

  N/A

• Date of last PAT

  Date

• Is there suitably restricted access to electrical cupboards and fuse boards in common areas?

  Yes

  No

  N/A

• Are all Fixed Appliances Tested (FAT) and records kept on site?

  Yes

  No

  Unknown

• Date of Last FAT

  Date

• Is there exposed wiring present?

  Yes

  No

8 Heating installation

• What type of heating is present in the premises?

  Select Gas Electric Wood Burner Portable OTHER (please specify)

  • Gas
  • Electric
  • Wood Burner
  • Portable
  • OTHER (please specify)

• Evidence of heating installation

  Media

• Are fixed heating installations and plant regularly tested by a competent contractor?

  Yes

  No

  N/A

• Evidence of testing

  Media

• Date of last electrical/mechanical plant test

  Date

9 Cooking facilities

• Are there communal cooking facilities in the building?

  Yes

  No

  N/A

10 Lightning

• Does the building have a lightning protection system if required? (if yes has it been tested on a regular 11 month cycle with records of testing retained) in accordance with BS 6651:1999 or BS EN 62305?

  Yes

  No

• Date of last test

  Date

11 Other significant ignition sources that warrant consideration

• List other ignition sources ON SITE:

  Yes

  No

  N/A

• Evidence of ignition sources:

  Media

12 Housekeeping (internal)

• Is the standard of general housekeeping adequate within common areas of the building?

  Yes

  No

  N/A

• Are combustible materials stored appropriately and kept separate from ignition sources?

  Yes

  No

  N/A

13 Hazards introduced by contractors, building works and visitors

• Is there sufficient control over works by contractors in place, managed by the Responsible Person (e.g. Risk Assessment and Method statements, Relevant Insurances)?

  Yes

  No

  N/A

• Is fire safety information communicated to all visitors (including contractors) with signatures of understanding retained by the responsible person?

  Yes

  No

  N/A

14 Dangerous Substances

• Are dangerous substances present on the premises?

  Yes

  No

• if so is there a COSHH management system in place, as well as relevant risk assessment?

  Yes

  No

  N/A

Part 3: FIRE PREVENTION AND PROTECTION

15 Means of escape

• Is the building provided with adequate means of escape in case of fire?

  Yes

  No

  N/A

• Number of designated escape routes?

• Location of escape routes

• Are exits easily and immediately openable where necessary?

  Yes

  No

  N/A

• Do fire exits open in the direction of travel where necessary?

  Yes

  No

  N/A

• Are fire exits secured and kept clear?

  Yes

  No

  N/A

• Are there reasonable travel distances, where there is a single escape route? (18m in normal conditions, 12m in high risk areas, 25m in low risk areas)

  Yes

  No

  N/A

• Are there reasonable travel distances, where there is more than one escape route? (45m in normal fire risk areas, 25m in higher fire risk areas, 60m in low risk areas)

  Yes

  No

  N/A

• Are escape routes unobstructed?

  Yes

  No

  N/A

16 Measures to limit fire spread and development - Compartmentation.

• Is there a sufficient standard of compartmentation?

  Yes

  No

  N/A

• Are fire doors or fire cabinets suitable? Are they fitted with fire resistant door furniture, intumescent strips, cold smoke seals and door closers (if required)?

  Yes

  No

  N/A

• Are flat entrance doors that open onto escape routes, fire rated doors, with fire rated door furniture, intumescent strips, cold smoke seals and door closers?

  Yes

  No

  Unknown

• Are fuse boards protected by flame retardant covers?

  Yes

  No

  N/A

• Are linings/claddings that promote fire spread avoided?

  Yes

  No

  N/A

17 Escape lighting

• Is there a reasonable standard of escape lighting provided internally?

  Yes

  No

  N/A

• Is there a reasonable standard of escape lighting provided externally?

  Yes

  No

  N/A

18 Fire safety signs and notices

• Are fire safety signs and notices suitable and sufficient?

  Yes

  No

  N/A

• Evidence of fire safety signage

  Media

19 Means of giving warning in the event of fire

• Is there a fire detection system in communal areas?

  Yes

  No

  N/A

• Type of detection

  Select Full fire alarm system Call point and interlinked smoke alarms interlinked smoke alarms stand alone smoke alarms

  • Full fire alarm system
  • Call point and interlinked smoke alarms
  • interlinked smoke alarms
  • stand alone smoke alarms

• Is there a suitable and sufficient schematic plan of the fire alarm zones, call points and sensors available, displayed adjacent to the alarm panel?

  Yes

  No

  N/A

• Is the fire alarm/detection system tested and serviced as required by legislation?

  Yes

  No

  N/A

20 Manual fire extinguishing appliances if applicable

• Are fire extinguishers provided?

  Yes

  No

  N/A

22 Smoke control systems

• Are smoke vent/shutters required?

  Yes

  No

• If so are they provided?

  Yes

  No

  N/A

Part 4: MANAGEMENT OF FIRE SAFETY

• To be enforced by person responsible for fire safety: Provide Name

23 Procedures and arrangements

• Are service cupboards, mains feeds, COSHH cupboards and shut offs signed appropriately?

  Yes

  No

  N/A

• Are there competent persons available to assist in implementing fire safety arrangements?

  Yes

  No

  N/A

• Is there a Fire Emergency Plan in place and its details recorded?

  Yes

  No

  N/A

• Is the Fire Emergency Plan readily available for building users to read?

  Yes

  No

  N/A

• Is the Fire Emergency Plan available to the enforcing authority?

  Yes

  No

  N/A

• Do routine in-house inspections of fire precautions take place and if so are they documented in a Fire Safety Log Book?

  Yes

  No

  N/A

• Does the Fire Safety Log Book contain a a list of relevant and current emergency phone numbers?

  Yes

  No

  N/A

24 Training and drills

• Are building users given fire safety instruction on entering premises including evacuation procedures and are the fire evacuation instructions displayed within common areas?

  Yes

  No

  N/A

• Is there a list of fire marshals and fire wardens in the Fire Safety Log Book with their duties in event of fire? Including training records and dates of achievement?

  Yes

  No

  N/A

• Are emergency evacuation drills conducted at appropriate intervals and details recorded in The Fire Safety Log Book?

  Yes

  No

  N/A

25 Testing and maintenance

• Are fire doors containing magnetic door closers and magnetic locks serviced according to manufacturers recomendations?

  Yes

  No

  N/A

• Are fire doors, including final exit doors, well maintained including fire rated glass, beading, hinges, self closers, intumescent strips, cold smoke seals and signage? Are inspection records kept in the Fire Safety Log Book?

  Safe

  At Risk

  N/A

• Is there weekly testing and six monthly servicing of the fire detection and alarm system? Are these records available in the Fire Safety Log Book?

  Yes

  No

  N/A

• Is there monthly and annual testing of the emergency lighting? Are these records in the Fire Safety Log Book?

  Yes

  No

  N/A

• Is there weekly visual inspection and annual maintenance and testing of fire extinguishing equipment? Are these records in the Fire Safety Log Book?

  Yes

  No

  N/A

• Is there 11 monthly inspection and test of the lightning protection system ? Are these records available in the Fire Safety Log Book?

  Yes

  No

  N/A

• Is there six monthly and annual testing of wet/dry risers? Are these records available in the Fire Safety Log Book?

  Yes

  No

  N/A

• Is there appropriate servicing and testing of sprinkler or suppression installations? Are these records available in the Fire Safety Log Book?

  Yes

  No

  N/A

• If relevant is there annual inspection and maintenance of the smoke ventilation systems? Ate these records in the Fire Safety Log Book?

  Yes

  No

  N/A

• Other relevant inspection and test

26 Records

• Is there a suitable and sufficient fire safety log book?

  Yes

  No

  N/A

• Are there records of fire alarm tests and means of sounding alarm during test (call point activated/ area of building etc.)?

  Yes

  No

  N/A

• Does the Fire Safety Log Book contain details of false alarms and accidental activation?

  Yes

  No

  N/A

• Are there records of emergency lighting tests?

  Yes

  No

  N/A

• Are there records of electrical equipment testing?

  Yes

  No

  N/A

• Are there records of plant installations testing?

  Yes

  No

  N/A

• Are there records of maintenance and testing of other fire protection systems?

  Yes

  No

  N/A

Part 5: ACTIONS, RISK RATING AND RECOMMENDATIONS

Fire Risk Items and actions

• Item 1

• Recommendations

• Action

• Item 2

• Recommendations

• Action

• Item 3

• Recommendations

• Action

• Item 4

• Recommendations

• Action

• Item 5

• Recommendations

• Action

• Item 6

• Recommendations

• Action

• Item 7

• Recommendations

• Action

• Item 8

• Recommendations

• Action

• Item 9

• Recommendations

• Action

• Item 10

• Recommendations

• Action

• Item 11

• Recommendations

• Action

Part 6: General Health and Safety

• Is there an asbestos management plan in place? is this conveyed to contractors where necessary?

  Yes

  No

  N/A

• Are slips and falls appropriately manged? (ramps, steps, paths etc)

  Yes

  No

  N/A

• Are hand rails in good condition?

  Yes

  No

  N/A

• Is there a legionella management plan in place? (COSHH, MHSWR, L8 ACOP)

  Yes

  No

  N/A

• Is COSHH suitable managed? (RA, MSDS, storage)

  Yes

  No

  N/A

• Are lift rooms secured and appropriately maintained? (signage, housekeeping, LOLER)

  Yes

  No

  N/A

• Is the standard of communal lighting adequate and free from defects? (clean, operational, bulbs present, free from blind spots)

  Yes

  No

  N/A

• Is vehicle movement and traffic segregation adequate and well manged? (car park, segregation, turning circles for emergency services)

  Yes

  No

  N/A

• Are refuse areas well managed? (free from COSHH items. not overloaded,suitably secured and segregated)

  Yes

  No

  N/A

• Are gardens well maintained? (free from trip hazards, garden tools, waste or other site specific hazards)

  Yes

  No

  N/A

• Is Control of Contractors well managed? (vetting, competency, insurances, risk assessments, method statements, etc)

  Yes

  No

  N/A

• Is security well managed? (CCTV, Security Operatives, Intruder Alarms, Outbuildings, Access & Egress, Security Lighting)?

  Yes

  No

  N/A

• Is access and egress suitable and sufficient? (including for disabled persons)

  Yes

  No

  N/A

• Is there a suitable system present for the reporting of notifiable injuries (RIDDOR)?

  Yes

  No

  N/A

• Is there suitable and sufficient signage fitted both internally and externally? (Plant rooms, hazards, lifts, escape, etc)

  Yes

  No

  N/A

• Miscellaneous health and safety concerns

  Yes

  No

  N/A

General risk Health & Safety risk items and actions

• Item 1

• recommendations

• actions

• Item 2

• recommendations

• actions

• Item 3

• recommendations

• actions

• item 4

• recommendations

• actions

• item 5

• recommendations

• actions

• item 6

• recommendations

• actions

• item 7

• recommendations

• actions

Re-Assessment

• ProTech Fire Risk Assessors signature of completion

  Sign

• Responsible persons representative acknowledgement of verbal findings

  Sign

Photographs

• Add media

  Media