ProTech General fire and general Health & Safety risk assessment - duplicate

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Part 1: FIRE GENERAL INFORMATION

The responsible person for fire safety

• Building owner/manged or responsible organisation

• Contact details of responsible person

1 The Building

• Number of Floors

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Number of access and egress points

• Brief details of building construction: Wall Windows Roof Escape Routes Adjacent Property Risk

• Building plans, insert Plan

  Media

2 Previous Fire loss experience

• Has there been previous fire or fire loss in the building?

  Yes

  No

  N/A

• Is there a Fire & Rescue Service alteration notice in force? (if yes give date of issue)

  Yes

  No

• Is there a Fire & Rescue Service enforcement notice either informal, verbal or written in force? (if yes give date of issue, name of Fire Officer and date of when work is to be completed by)

  Safe

  At Risk

  N/A

• Is there a Fire & Rescue Service prohibition notice in force? (if yes give date of issue)

  Yes

  No

3 The occupants

• Maximum number of occupants in building at any given time:

Occupants at special risk

• Are there building users with varied degrees of learning ability?

  Yes

  No

  N/A

• Are physically disabled occupants catered for and if so what measures are in place such as ramps, disabled lift or care line alert system?

  Yes

  No

  N/A

• Do occupants with special needs require PEEP?, are these available in the fire safety log book?

  Yes

  No

  N/A

• Are there occupants in remote areas or lone or out of hours working? Is this covered by risk assessment?

  Yes

  No

  N/A

4 Other relevant information

• Number of designated escape routes

  Yes

  No

  N/A

• Routes of escape from upper floors including internal and external stairs.

  Yes

  No

  N/A

• External areas including refuse, car park or garages.

  Yes

  No

  N/A

• Is there a transfer of fire risk to and from residential or commercial properties attached to the building?

  Yes

  No

  N/A

Part 2: FIRE RISKS

5 Smoking

• Are reasonable measures taken to prevent fires as a result of smoking?

  Yes

  No

  N/A

• Is smoking prohibited in the building?

  Yes

  No

  N/A

• Is smoking prohibited in inappropriate areas?

  Yes

  No

  N/A

• Are there suitable arrangements made for those who wish to smoke?

  Yes

  No

  N/A

• Is there evidence of breaches of smoking policy?

  Yes

  No

  N/A

• Is the appropriate smoking prohibition notice displayed at all of the building's or site entrance?

  Yes

  No

  N/A

6 Arson

• Does the buildings security against arson appear reasonable?

  Yes

  No

  N/A

• Is access and egress controlled to non-communal areas such as use of: mag lock, key fob or number combination panel?

  Yes

  No

  N/A

• Are refuse areas segregated and controlled?

  Yes

  No

  N/A

• Is there sufficient control of unnecessary fire fuel sources in close proximity to the building or their availability for ignition by outsiders?

  Yes

  No

  N/A

7 Electrical sources of ignition

• Is the fixed wiring installation periodically tested and inspected by an NIC EIC approved contractor?

  Yes

  No

  N/A

• Date of last fixed wiring test

  Date

• Are reasonable measures taken to prevent fires of electrical origin, relevant risk assessment in fire log book?

  Yes

  No

  N/A

• Are portable appliances regularly tested/inspected ?

  Yes

  No

  N/A

• Date of last PAT

  Date

• Is there suitably restricted access to electrical cupboards and fuse boards in common areas?

  Yes

  No

  N/A

• Are all fixed appliance tested and records kept on site?

  Yes

  No

  N/A

• Date of Latest FAT

  Date

• Is there exposed wiring present?

  Yes

  No

  N/A

• Is there a suitable policy on the use of trailing leads and adaptors?

  Yes

  No

  N/A

8 Portable heaters and heating installation

• Is the use of portable heaters avoided as far as reasonably practicable?

  Yes

  No

  N/A

• If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  Yes

  No

  N/A

• If portable heaters are used are there suitable measures taken to minimise the risk of ignition of combustible materials?

  Yes

  No

  N/A

• Is there a suitable risk assessment for the use of portable heaters?

  Yes

  No

  N/A

• Are fixed heating installations and plant regularly tested by a competent contractor?

  Yes

  No

  N/A

• Date of last electrical/mechanical plant test

  Date

9 Cooking facilities

• Who is responsible for kitchen safety with regards to fire and are they aware of their responsibilities (contractor or outsourcing agency, in-house)?

  Yes

  No

  N/A

• Are reasonable measures taken to prevent cooking fires?

  Yes

  No

  N/A

• Are filters changed and ductwork cleaned regularly?

  Yes

  No

  N/A

• Date of last cleaning

  Date

• Within the kitchen are cookers free from grease and burnt on food residue?

  Yes

  No

  N/A

• Are cooker seals in good condition?

  Yes

  No

  N/A

• Are suitable fire extinguishers and a fire blanket available?

  Yes

  No

  N/A

• Are electrical appliances sufficient distances from sources of water?

  Yes

  No

  N/A

• Is access to kitchen restricted to necessary personnel/trained personnel only?

  Yes

  No

  N/A

• Are appliance shut offs easily and readily accessible?

  Yes

  No

  N/A

• Are all relevant risk assessments with regards to kitchen fire safety in place and contained in the Fire Safety Log Book?

  Yes

  No

  N/A

10 Lightning

• Does the building have a lightning protection system if required? (if yes has it been tested on a regular 11 month cycle with records of testing retained) in accordance with BS 6651:1999 or BS EN 62305?

  Yes

  No

  N/A

• Date of last test

  Date

11 Other significant ignition sources that warrant consideration

• List other ignition sources ON SITE:

12 Housekeeping

• Is the standard of general housekeeping adequate within building common areas, including refuse locations?

  Yes

  No

  N/A

• Are combustible materials stored appropriately and kept separate from ignition sources?

  Yes

  No

  N/A

• Is the unnecessary accumulation of combustibles and waste avoided?

  Yes

  No

  N/A

• How often is waste collected?

  Safe

  At Risk

  N/A

• Is there appropriate storage of hazardous materials?

  Yes

  No

  N/A

13 Hazards introduced by contractors, building works and visitors

• Is there a site signing in procedure for all visitors?

  Yes

  No

  N/A

• Is there sufficient control over works by contractors in place, managed by the Responsible Person (e.g. Permits to work, Risk Assessment Method statements, Insurances & hot works permits)?

  Yes

  No

  N/A

• Are there arrangements for the safe storage of gas bottles and other hazardous materials on site or are they removed daily?

  Yes

  No

  N/A

• Are fire safety conditions and instructions communicated to all visitors (including contractors) with signatures of understanding retained by the responsible person?

  Yes

  No

  N/A

14 Dangerous Substances

• Are dangerous substances present on the premises and if so is there a COSHH management system in place, as well as relevant risk assessment?

  Yes

  No

  N/A

• Has the risk to relevant persons been adequately eliminated or reduced?

  Yes

  No

  N/A

Part 3: FIRE PREVENTION AND PROTECTION

15 Means of escape

• Is the building provided with adequate means of escape in case of fire?

  Yes

  No

  N/A

• Are there sufficient exits?

  Yes

  No

  N/A

• Are exits easily and immediately openable where necessary?

  Yes

  No

  N/A

• Do fire exits open in the direction of travel where necessary?

  Yes

  No

  N/A

• Have sliding or revolving doors been avoided as fire exits?

  Yes

  No

  N/A

• Are fire exits secure and clear from the outside?

  Yes

  No

  N/A

• Are there reasonable travel distances, where there is a single escape route? (18m in normal conditions, 12m in high risk areas, 25m in low risk areas)

  Yes

  No

  N/A

• Are there reasonable travel distances, where there is more than one escape route? (45m in normal fire risk areas, 25m in higher fire risk areas, 60m in low risk areas)

  Yes

  No

  N/A

• Are escape routes adequately protected?

  Yes

  No

  N/A

• Are there suitable fire precautions for common areas?

  Yes

  No

  N/A

• Are escape routes unobstructed?

  Yes

  No

  N/A

• Do individual room locks have one handed operation such as twist locks?

  Yes

  No

  N/A

• Are there suitable means of escape for disabled occupants including mechanical evacuation, refuge points or "stay put" policy? Is this covered by a risk assessment?

  Yes

  No

  N/A

16 Measures to limit fire spread and development.

• Is there a sufficient standard of compartmentation and sub-compartmentation?

  Yes

  No

  N/A

• Are linings/cladding's that promote fire spread avoided as far as reasonably practicable - where visible? (This should be investigated by a competent contractor if this is highlighted as a being a concern.)

  Yes

  No

  N/A

• Are fire doors kept closed, fit tightly onto their rebates and not wedged open?

  Yes

  No

  N/A

• Are fuse boards protected by flame retardant covers such as (bakelite) and are electrical cupboards suitable to contain fire and smoke spread, as far as reasonably practicable?

  Yes

  No

  N/A

17 Escape lighting

• Is there a reasonable standard of escape lighting provided internally?

  Yes

  No

  N/A

• Is Emergency Luminous Discharge Lighting installed such as green exit illuminated directional signage (if yes does the installation meet with current standards with regards to placement)?

  Yes

  No

  N/A

• Is there a reasonable standard of escape lighting provided externally to final fire exits and to assembly area if applicable?

  Yes

  No

  N/A

• Is escape/emergency lighting regularly tested by a competent contractor? Are these records in the fire safety log book?

  Yes

  No

  N/A

• Date of last escape lighting service

  Date

18 Fire safety signs and notices

• Are fire safety signs and notices suitable and sufficient?

  Yes

  No

  N/A

• Are there sufficient fire action notices present and are they clearly annotated?

  Yes

  No

  N/A

• Is the assembly area signed and signage easily visible?

  Yes

  No

  N/A

19 Means of giving warning in the event of fire

• Is a manually operated electrical fire alarm system provided?

  Yes

  No

  N/A

• Is an automatic fire detection system in place?

  Yes

  No

  N/A

• Is there remote transmission of alarm signal (red care line) & if so who is the monitoring company?

  Yes

  No

  N/A

• Is the fire alarm system suitable and sufficient including fire rated cable, where visible?

  Yes

  No

  N/A

• Is there a suitable and sufficient schematic plan of the fire alarm zones, call points and sensors available? Are these records in the fire safety log book?

  Yes

  No

  N/A

• Is the fire alarm/detection system tested and serviced on a bi-annual basis by a competent contractor?

  Yes

  No

  N/A

• Date of last fire alarm/detection system inspection

  Date

20 Manual fire extinguishing appliances if applicable

• Are hose reels provided?

  Yes

  No

  N/A

• Is there suitable and sufficient provision of portable fire extinguishers?

  Yes

  No

  N/A

• Are portable fire extinguisher configurations replicated on each elevation?

  Yes

  No

  N/A

• Is manual extinguishing equipment maintained on a yearly cycle by a competent contractor? Provide name of contractor?

  Yes

  No

  N/A

• Date of last extinguishing equipment service

  Date

21 Relevant automatic fire extinguishing systems such as sprinklers or suppression systems

• Type of system:

• Comments and observations, service dates, contractor:

22 Facilities, equipment and devices for the protection of Fire-Fighters such as smoke vents, fire shutters and extraction systems

• Types of facilities:

• Comments and observations, service dates, contractor:

Part 4: MANAGEMENT OF FIRE SAFETY

• To be enforced by person responsible for fire safety: Provide Name

23 Procedures and arrangements

• Are service cupboards, mains feeds, COSHH cupboards and shut offs signed appropriately?

  Yes

  No

  N/A

• Are there competent persons available to assist in implementing fire safety arrangements? Level of training achieved?

  Yes

  No

  N/A

• Is there a Fire Emergency Plan in place and its details recorded?

  Yes

  No

  N/A

• Does the plan take account of other Fire Emergency Plans applicable in the building?

  Yes

  No

  N/A

• Is the Fire Emergency Plan readily available for building users to read?

  Yes

  No

  N/A

• Is the Fire Emergency Plan available to the enforcing authority?

  Yes

  No

  N/A

• Do routine in-house inspections of fire precautions take place and if so are they documented in a Fire Safety Log Book?

  Yes

  No

  N/A

• Does the Fire Safety Log Book contain a a list of relevant and current emergency phone numbers?

  Yes

  No

  N/A

24 Training and drills

• Are building users given fire safety instruction on entering premises including evacuation procedures and are the fire evacuation instructions displayed within common areas?

  Yes

  No

  N/A

• Is there a list of fire marshals and fire wardens in the Fire Safety Log Book with their duties in event of fire? Including training records and dates of achievement?

  Yes

  No

  N/A

• Are emergency evacuation drills conducted at appropriate intervals and details recorded in The Fire Safety Log Book?

  Yes

  No

  N/A

• Is there a list of fire safety training completed by staff in the Fire Safety Log Book? Is this training relevant and up to date?

  Yes

  No

  N/A

25 Testing and maintenance

• Are fire doors containing magnetic door closers and magnetic locks serviced according to manufacturers recomendations?

  Yes

  No

  N/A

• Are fire doors, including final exit doors, well maintained including fire rated glass, beading, hinges, self closers, intumescent strips, cold smoke seals and signage? Are inspection records kept in the Fire Safety Log Book?

  Safe

  At Risk

  N/A

• Is there weekly testing and six monthly servicing of the fire detection and alarm system? Are these records available in the Fire Safety Log Book?

  Yes

  No

  N/A

• Is there monthly and annual testing of the emergency lighting? Are these records in the Fire Safety Log Book?

  Yes

  No

  N/A

• Is there weekly visual inspection and annual maintenance and testing of fire extinguishing equipment? Are these records in the Fire Safety Log Book?

  Yes

  No

  N/A

• Is there 11 monthly inspection and test of the lightning protection system ? Are these records available in the Fire Safety Log Book?

  Yes

  No

  N/A

• Is there six monthly and annual testing of wet/dry risers? Are these records available in the Fire Safety Log Book?

  Yes

  No

  N/A

• Is there appropriate servicing and testing of sprinkler or suppression installations? Are these records available in the Fire Safety Log Book?

  Yes

  No

  N/A

• If relevant is there annual inspection and maintenance of the smoke ventilation systems? Ate these records in the Fire Safety Log Book?

  Yes

  No

  N/A

• Other relevant inspection and test

26 Records

• Is there a suitable and sufficient fire safety log book?

  Yes

  No

  N/A

• Are there records of fire alarm tests and means of sounding alarm during test (call point activated/ area of building etc.)?

  Yes

  No

  N/A

• Does the Fire Safety Log Book contain details of false alarms and accidental activation?

  Yes

  No

  N/A

• Are there records of emergency lighting tests?

  Yes

  No

  N/A

• Are there records of electrical equipment testing?

  Yes

  No

  N/A

• Are there records of plant installations testing?

  Yes

  No

  N/A

• Are there records of maintenance and testing of other fire protection systems?

  Yes

  No

  N/A

Part 5: ACTIONS, RISK RATING AND RECOMMENDATIONS

Fire Risk Items and actions

• Item 1

• Recommendations

• Action

• Item 2

• Recommendations

• Action

• Item 3

• Recommendations

• Action

• Item 4

• Recommendations

• Action

• Item 5

• Recommendations

• Action

• Item 6

• Recommendations

• Action

• Item 7

• Recommendations

• Action

• Item 8

• Recommendations

• Action

• Item 9

• Recommendations

• Action

• Item 10

• Recommendations

• Action

• Item 11

• Recommendations

• Action

Part 6: General Health and Safety

• Is there an asbestos management plan in place? is this conveyed to contractors where necessary?

  Yes

  No

  N/A

• Are slips and falls appropriately manged? (ramps, steps, paths etc)

  Yes

  No

  N/A

• Are hand rails in good condition?

  Yes

  No

  N/A

• Is there a legionella management plan in place? (COSHH, MHSWR, L8 ACOP)

  Yes

  No

  N/A

• Is COSHH suitable managed? (RA, MSDS, storage)

  Yes

  No

  N/A

• Are lift rooms secured and appropriately maintained? (signage, housekeeping, LOLER)

  Yes

  No

  N/A

• Is the standard of communal lighting adequate and free from defects? (clean, operational, bulbs present, free from blind spots)

  Yes

  No

  N/A

• Is vehicle movement and traffic segregation adequate and well manged? (car park, segregation, turning circles for emergency services)

  Yes

  No

  N/A

• Are refuse areas well managed? (free from COSHH items. not overloaded,suitably secured and segregated)

  Yes

  No

  N/A

• Are gardens well maintained? (free from trip hazards, garden tools, waste or other site specific hazards)

  Yes

  No

  N/A

• Is Control of Contractors well managed? (vetting, competency, insurances, risk assessments, method statements, etc)

  Yes

  No

  N/A

• Is security well managed? (CCTV, Security Operatives, Intruder Alarms, Outbuildings, Access & Egress, Security Lighting)?

  Yes

  No

  N/A

• Is access and egress suitable and sufficient? (including for disabled persons)

  Yes

  No

  N/A

• Is there a suitable system present for the reporting of notifiable injuries (RIDDOR)?

  Yes

  No

  N/A

• Is there suitable and sufficient signage fitted both internally and externally? (Plant rooms, hazards, lifts, escape, etc)

  Yes

  No

  N/A

• Miscellaneous health and safety concerns

  Yes

  No

  N/A

General risk Health & Safety risk items and actions

• Item 1

• recommendations

• actions

• Item 2

• recommendations

• actions

• Item 3

• recommendations

• actions

• item 4

• recommendations

• actions

• item 5

• recommendations

• actions

• item 6

• recommendations

• actions

• item 7

• recommendations

• actions

Re-Assessment

• ProTech Fire Risk Assessors signature of completion

  Sign

• Responsible persons representative acknowledgement of verbal findings

  Sign

Photographs

• Add media

  Media