Fire Risk Assessment

• Site conducted

  Select

• This Fire Safety Risk Assessment has been conducted in accordance with Article 9 of The Regulatory Reform Order (Fire Safety) 2005
  
  As with any 'dynamic' Risk Assessment process, the identification and determination of risk is on a "probable" basis, recognising the degree tow which this Fire Safety Risk Assessment is based on sampling and items that can be viewed, inspected and evidenced on the day; undetected risks may still exist.
  
  The assessment does not reflect any areas, activities or processes that the assessor was not made aware of
  
  The observations and recommendation contained in this Fire Safety Risk Assessment are pertinent to the condition on the date of completion only.

• Customer/Company name

• Address

• Location
  Address

• Authorising person

• Email Address

• Telephone Number

• Prepared by

• Contact Details

• Date of assessment

  Date

Site details

• Occupancy:

• Processes carried out at the premises/site:

• The site consists of:

• Insurance Provider / Environmental / Site Specific Requirements for Fire Alarm Systems, Suppression Systems etc.

Persons at risk on site

• Are any of the following persons present (or likely to be present) on site?

• Employees (including agency / temporary staff)

  Yes

  No

• Please specify

• Contract employees (including cleaners, security, maintenance personnel etc.)

  Yes

  No

• Please specify

• Members of the public (visitors)

  Yes

  No

• Please specify

• Other contractors

  Yes

  No

• Please specify

• Lone workers (including cleaners/security/maintenance staff esp. at night)

  Yes

  No

• Please specify

• Persons with language difficulties

  Yes

  No

• Please specify

• Persons with disability

  Yes

  No

• Please specify

• Young Persons (in a working capacity)

  Yes

  No

• Please specify

• Are any of the people at risk on site likely to be in an area where overnight sleeping takes place?

  Yes

  No

• Please specify

Fire Hazards (sources of ignition)

• Are any of the following sources of ignition present (or likely to be present) on site?

• Portable electric heaters

  Yes

  No

• Please specify

• Fixed electric heaters

  Yes

  No

• Please specify

• Cooking equipment

  Yes

  No

• Please specify

• Electrical work equipment

  Yes

  No

• Please specify

• Overloaded electrical sockets

  Yes

  No

• Please specify

• Arson

  Yes

  No

• Please specify

• Smoking materials

  Yes

  No

• Please specify

• Hot work

  Yes

  No

• Please specify

• Static electricity

  Yes

  No

• Please specify

• Other ignition sources

  Yes

  No

• Please specify

Fire Hazards (fuel sources)

• Are any of the following sources of fuel present (or likely to be present) on site?

• Paper and card

  Yes

  No

• Please specify

• Wood

  Yes

  No

• Please specify

• Furniture including fixtures and fittings,

  Yes

  No

• Please specify

• Flammable liquids

  Yes

  No

• Please specify

• Flammable gases

  Yes

  No

• Please specify

• Waste/other materials

  Yes

  No

• Please specify

Fire Hazard Rooms (Other)

• Are any of the following fire hazard rooms present on site?

• Chemical stores

  Yes

  No

• Please specify

• Cleaners’ rooms

  Yes

  No

• Please specify

• Laundry rooms

  Yes

  No

• Please specify

• Changing and locker rooms

  Yes

  No

• Please specify

• Other storerooms

  Yes

  No

• Please specify

• Plant rooms

  Yes

  No

• Please specify

• Lift motor rooms

  Yes

  No

• Please specify

• Laboratories

  Yes

  No

• Please specify

• Sleeping areas

  Yes

  No

• Please specify

Fire Prevention

• Are highly flammable materials stored and used safely?

  Yes

  Partial

  No

  N/A

• Are stock levels of all sources of fuel kept to a minimum?

  Yes

  Partial

  No

  N/A

• Is housekeeping adequate – combustible waste kept to a minimum and/or adequately controlled?

  Yes

  Partial

  No

  N/A

• Is an effective waste management system in place and observed?

  Yes

  Partial

  No

  N/A

• Are maintenance areas/plant rooms clean and tidy?

  Yes

  Partial

  No

  N/A

• Has the electrical mains been certified within the past five years? (BS7671)

  Yes

  Partial

  No

  N/A

• Are all portable appliances testing records complete and up-to-date?

  Yes

  Partial

  No

  N/A

• Are walls and ceilings covered/constructed with appropriate materials i.e., No substantial amounts of flammable linings or materials?

  Yes

  Partial

  No

  N/A

• Are electrical cables located where they are unlikely to be damaged, without evidence of overloading?

  Yes

  Partial

  No

  N/A

• Are all heating appliances safe and securely fixed? If portable heaters are in use are they unobstructed and secured?

  Yes

  Partial

  No

  N/A

• Is smoking permitted only in designated (safe) areas?

  Yes

  Partial

  No

  N/A

• Have measures been taken to reduce the risk of arson?

  Yes

  Partial

  No

  N/A

• Where kitchen facilities are provided are all cooking appliances safe and securely fixed?

  Yes

  Partial

  No

  N/A

• Are all combustible material and flammable substances identified and stored safely? Refer to COSHH assessments where required.

  Yes

  Partial

  No

  N/A

• Are up-to-date records of maintenance kept on the premises, including items that require statutory inspection?

  Yes

  Partial

  No

  N/A

• Are details of services available with isolation points clearly marked and indicated on the premises?

  Yes

  Partial

  No

  N/A

• Is a permit to work system in use for hot works? Are contractors ‘work’ and ‘hot work’ permits issued and monitored?

  Yes

  Partial

  No

  N/A

• Is all gas distribution pipe work throughout the premises sound and regularly tested by gas safe registered contractors?

  Yes

  Partial

  No

  N/A

• When building works refurbishment or repairs etc. Are undertaken have procedures been drawn up to ensure fire risks are managed?

  Yes

  Partial

  No

  N/A

• Are any holes or gaps in walls, ceilings and floors properly sealed, e.g. where services such as ventilation ducts and electrical cables pass through them?

  Yes

  Partial

  No

  N/A

• Do contractors supply additional firefighting equipment when necessary?

  Yes

  Partial

  No

  N/A

Management Arrangements

• Does the site management team have access to the corporate level Fire Policy?

  Yes

  Partial

  No

  N/A

• Does the site management team have access to the local Fire Policy / Procedures / Fire Safety Management Folder?

  Yes

  Partial

  No

  N/A

• Has the management team for the location been appropriately trained?

  Yes

  Partial

  No

  N/A

• Have employees received appropriate fire awareness training in the last 12 months?

  Yes

  Partial

  No

  N/A

• Have employees who have a role to play in the emergency evacuation plans received appropriate fire warden or incident controller training in the last 12 months?

  Yes

  Partial

  No

  N/A

• Have employees received appropriate training in the use of firefighting equipment?

  Yes

  Partial

  No

  N/A

• If the premises are multi tenanted, are the emergency procedures co-ordinated?

  Yes

  Partial

  No

  N/A

• Are there arrangements for informing/liaising with other employers whose staff are guest workers in the premises, such as maintenance contractors and cleaners?

  Yes

  Partial

  No

  N/A

• Is co-ordination/co-operation with other tenants / services users working and recorded?

  Yes

  Partial

  No

  N/A

• Is a suitable emergency plan in place? Has it been practiced within the past 12 months?

  Yes

  Partial

  No

  N/A

• Are fire wardens completing and recording their routine checks?

  Yes

  Partial

  No

  N/A

Emergency Evacuation Plans

• Are maintenance and tests records available for AFD/emergency lighting/FFE?

  Yes

  Partial

  No

  N/A

• Are employees proactive in the avoidance of unwanted fire alarm activations?

  Yes

  Partial

  No

  N/A

• Are there any special evacuation aids present? If so, are employees trained in their use?

  Yes

  Partial

  No

  N/A

• Are fire safety measures clearly displayed on site?

  Yes

  Partial

  No

  N/A

• Is there adequate site access for emergency vehicles?

  Yes

  Partial

  No

  N/A

• Does the site have a clearly documented emergency evacuation plan?

  Yes

  Partial

  No

  N/A

• Are fire evacuation instructions posted adjacent to all fire alarm call points?

  Yes

  Partial

  No

  N/A

• Are fire evacuation instructions posted in staff rooms and reception?

  Yes

  Partial

  No

  N/A

• Does the site inform guests and visitors about what to do in an emergency?

  Yes

  Partial

  No

  N/A

• Are fire notices, directional arrows and pictograms sited indicating fire exits and corridors?

  Yes

  Partial

  No

  N/A

• Do passenger lifts display signs that they should not be used in the event of a fire?

  Yes

  Partial

  No

  N/A

• If refuges are provided are they adequately located with appropriate means of communication considered?

  Yes

  Partial

  No

  N/A

• Does the evacuation plan use any phased evacuation protocols or techniques?

  Yes

  Partial

  No

  N/A

• Have appropriate provisions been made for persons with disabilities / mobility impairment? (Personal Emergency Evacuation Plans)

  Yes

  Partial

  No

  N/A

Means of Escape / Exit Routes

• Is the building provided with appropriate means of escape in case of fire – including alternative direction of escape? (More than one exit if higher than 18 metres)

  Yes

  Partial

  No

  N/A

• Are the escape routes suitable and sufficient for the premises’ population – number of exits and width? e.g. width no less than 750mm (900mm for wheel chair access) / ideally 1050mm or more.

  Yes

  Partial

  No

  N/A

• Do final exits lead to a place of safety appropriately located away from the building?

  Yes

  Partial

  No

  N/A

• Should a fire break out, would at least one route from any part of the premises remain available?

  Yes

  Partial

  No

  N/A

• Are all escape routes (corridors and stairways) regularly inspected, in good condition and free from obstruction?

  Yes

  Partial

  No

  N/A

• Are external escape stairs maintained in a safe condition?

  Yes

  Partial

  No

  N/A

• Are fire doors easily opened? (There must be no locked doors - twist locks are only suitable in very simple / small buildings where all staff use them frequently)?

  Yes

  Partial

  No

  N/A

• Are all fire doors in good condition, close fitting, appropriately signed and regularly maintained (Integrity/strips/seals and all furniture adequately maintained)?

  Yes

  Partial

  No

  N/A

• Where ‘panic bars’ are installed on fire doors, are ‘push bar to open’ notices displayed?

  Yes

  Partial

  No

  N/A

• Are fire doors to stairways and those provided in corridors or to rooms of high fire risk, i.e. Kitchen, boiler rooms – labelled ‘fire door keep closed’ and kept closed?

  Yes

  Partial

  No

  N/A

• Are doors to cupboards and stores on escape corridors or stairways labelled ‘fire door keep locked closed’ and kept locked closed?

  Yes

  Partial

  No

  N/A

• Where automatic fire doors are installed and fitted with magnetic door release units, are they labelled ‘automatic fire door – keep clear – close at night’?

  Yes

  Partial

  No

  N/A

• If fire doors are routinely kept open for building operability purposes are approved ‘hold open’ devices use? Fire doors must not be wedged open.

  Yes

  Partial

  No

  N/A

• Are there effective fire doors along exit routes (with self-closing mechanism, three hinges, fire resistant glass, intumescent and smoke seals)?

  Yes

  Partial

  No

  N/A

• Do all doors on escape routes open in the direction of travel?

  Yes

  Partial

  No

  N/A

• Are fire/smoke dampers and control systems maintained and tested?

  Yes

  Partial

  No

  N/A

• Do exit routes have clear and proper signage throughout their length, indicating the nearest direction for escape?

  Yes

  Partial

  No

  N/A

• Do exit routes have adequate lighting at all times of day and night – including emergency lighting?

  Yes

  Partial

  No

  N/A

Fire Systems & Detection

• Is a reasonable fire alarm system provided (manual or automatic) that is appropriate for the risk profile of the site

  Yes

  Partial

  No

  N/A

• Are fire alarm tests carried out – weekly / activating a different call point each time?

  Yes

  Partial

  No

  N/A

• Are all of the fire alarm call points clearly visible and unobstructed?

  Yes

  Partial

  No

  N/A

• Is the fire alarm serviced appropriately by a professional engineer (frequency not greater than every 6 months)?

  Yes

  Partial

  No

  N/A

• Can the fire alarm be adequately heard in all locations, rooms and areas within the premises?

  Yes

  Partial

  No

  N/A

• Is the emergency lighting for the building tested, monthly inspection (internal) & annually inspection (professional)?

  Yes

  Partial

  No

  N/A

• Are the alarm detectors of the right type (smoke / heat) and in appropriate locations? Automatic fire detection provided and approximately 15m apart?

  Yes

  Partial

  No

  N/A

• Is the firefighting equipment provided on site of the appropriate type for the risk profile of the site?

  Yes

  Partial

  No

  N/A

• Is firefighting equipment correctly serviced / maintained and stored at call points?

  Yes

  Partial

  No

  N/A

• Are dry and wet rising mains appropriately inspected and maintained?

  Yes

  Partial

  No

  N/A

• Is regular maintenance and testing undertaken on sprinklers systems / fixed suppression systems?

  Yes

  Partial

  No

  N/A

• Are door release units where fitted checked?

  Yes

  Partial

  No

  N/A

Supporting photographic evidence; good practice / bad practice

• Good practice

  Media

• Bad practice

  Media

• Further comments and observations:

Risk Rating - Current Operational Observation

• As observed at the time of this fire risk assessment, it is considered that the risk to life from fire at this building is:

  Low

  Medium

  High

• Considering the level of fire safety management / fire prevention measures observed at the time of this risk assessment, it is considered that the hazard from fire (probability of ignition) at this building is:

  Low

  Medium

  High

Overall Risk

• Considering the nature of the building and the occupants, as well as the fire protection and procedural arrangements observed at the time of this risk assessment, it is considered that the consequences for life safety in the event of fire would be:

• Trivial - No action is required, and no additional detailed records need be kept.

• Tolerable - No major additional controls required. However, there may be a need for consideration of improvements that involve minor or limited cost, and various corrective actions may be required.

• Moderate - It is essential that efforts be made to reduce the risk. Risk reduction measures should be implemented within a defined time period. Where moderate risk is associated with consequences that constitute extreme harm, further assessment may be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures.

• Substantial - Considerable resources may have to be allocated to reduce the risk. If the building is unoccupied, it should not be occupied until the risk has been reduced. If the building is occupied, urgent action should be taken.

• Intolerable - Building (or relevant area) should not be occupied until the risk is reduced.

• This risk assessment has been prepared and issued by the above-named assessor as a guideline only and should not be considered as an exhaustive list. The observations and recommendations are only pertinent to the conditions at the time of the assessment. Regular inspections and review of risk assessments are required to ensure standards are maintained. It is your responsibility to assess and manage risk according to your own setting.
  
  Acceptance: This risk assessment is accepted and authorised by the person signing below as a true and fair representation of risks associated with the tasks and/or locations assessed. It has been checked for any missing risks/hazards that the assessor may be unaware of.

• Authorising person (Name & Signature)

  Sign

• Position held

• Date

  Date