Fire Risk Assessment

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• What country is the site located?

  England

  Scotland

  Northern Ireland

  Republic of Ireland

• Applicable Fire Safety Legislation:
  Fire and Rescue Service (Northern Ireland) order 2006
  Fire Safety Regulation (Northern Ireland) 2010
  Statutory Requirement
  Part 3 of the Fire and Rescue Service (Northern Ireland) order 2006 and the Fire Safety Regulations (Northern Ireland) 2010 requires every responsible person to make a suitable and sufficient assessment of the fire risks to which relevant persons are exposed, with respect to premises within their control. This is for the purpose of identifying the general fire precautions that are needed to comply with the requirements and prohibitions imposed by the Order.
  The responsible person, or any other person who has to any extent control of the premises, must ensure that the duties imposed by the relevant articles of Fire Safety Regulations (Northern Ireland) 2010 are complied with in respect of those premises, so far as the requirements relate to matters within their control.
  Where the premises are licensed, an alterations notice is in force, or the responsible person has five or more employees, it is a requirement to record the significant findings of the fire risk assessment including the measures which have been or will be taken as a result of the assessment and details of any group of persons identified by the assessment as being especially at risk.
  This report therefore incorporates such relevant information, significant findings and recommended actions that are considered necessary to demonstrate compliance with Fire Safety Regulations (Northern Ireland) 2010.

• Applicable Fire Safety Legislation:
  Regulatory Reform (Fire Safety) Order, 2005
  Statutory Requirement
  Part 2 of the Regulatory Reform (Fire Safety) Order, 2005 requires every responsible person to make a suitable and sufficient assessment of the fire risks to which relevant persons are exposed, with respect to premises within their control. This is for the purpose of identifying the general fire precautions that are needed to comply with the requirements and prohibitions imposed by the Order.
  The responsible person, or any other person who has to any extent control of the premises, must ensure that the duties imposed by the relevant articles of Regulatory Reform (Fire Safety) Order, 2005 are complied with in respect of those premises, so far as the requirements relate to matters within their control.
  Where the premises are licensed, an alterations notice is in force, or the responsible person has five or more employees, it is a requirement to record the significant findings of the fire risk assessment including the measures which have been or will be taken as a result of the assessment and details of any group of persons identified by the assessment as being especially at risk.
  This report therefore incorporates such relevant information, significant findings and recommended actions that are considered necessary to demonstrate compliance with Regulatory Reform (Fire Safety) Order, 2005

• Applicable Fire Safety Legislation:
  The Fire Safety (Scotland) Regulations 2006
  Statutory Requirement
  Part 3 of the The Fire Safety (Scotland) Regulations 2006 requires every responsible person to make a suitable and sufficient assessment of the fire risks to which relevant persons are exposed, with respect to premises within their control. This is for the purpose of identifying the general fire precautions that are needed to comply with the requirements and prohibitions imposed by the Order.
  The responsible person, or any other person who has to any extent control of the premises, must ensure that the duties imposed by the relevant articles of The Fire Safety (Scotland) Regulations 2006 are complied with in respect of those premises, so far as the requirements relate to matters within their control.
  Where the premises are licensed, an alterations notice is in force, or the responsible person has five or more employees, it is a requirement to record the significant findings of the fire risk assessment including the measures which have been or will be taken as a result of the assessment and details of any group of persons identified by the assessment as being especially at risk.
  This report therefore incorporates such relevant information, significant findings and recommended actions that are considered necessary to demonstrate compliance with The Fire Safety (Scotland) Regulations 2006

• Applicable Fire Safety Legislation:
  Fire Services Act, 1981 and 2003
  Safety, Health and Welfare at Work (General Application) Regulations 2007 - Fire
  Statutory Requirement
  Part 3 of the Fire Services Act, 1981 and 2003 requires that every person having control over a premises should take all reasonable measures to guard against the outbreak of fire on such premises and provide reasonable fire safety measures for such premises and prepare and provide appropriate fire safety procedures for ensuring the safety of persons on such premises,
  This assessment is a document to demonstrate the duty of care of DB Schenker to ensure the compliance with legislation Fire Services Act, 1981 and 2003 and Safety, Health and Welfare at Work (General Application) Regulations 2007 - Fire.
  

Internally generated fire safety documentation

• Name of Person who is responsible for fire safety + Contact Information.

  Name & Telephone No.

• Name of competent person available to assist implementation of fire safety legislation

  Name & Telephone No.

• Are all staff with special responsibilities (E.g. Fire Warden) given special training?

  Yes

  No

• Branch Evacuation Plan<br>

  Dated <12months

  Dated >12months

  No Valid Document

• Previous Fire Risk Assessment Reference and Date.

  Dated <12months

  Dated >12months

  No Valid Document

• When was the emergency lighting inspection performed

  Dated <12months

  Dated >12months

  No Valid Document

• Provide information/certificates evidencing compliance.

• Immediate Inspection/Certification Required.

• Immediate Inspection/Certification Required.

• When were the fire extinguishers last serviced?

  Dated <12months

  Dated >12months

  No Valid Document

• Provide Information/Certificates evidencing compliance.

• Immediate Inspection/Certification Required.

• Immediate Inspection/Certification Required.

• What are the sites operational hours

  Mon-Fri Std Hrs

  Mon-Sun Std Hrs

  24hr operation

• Are the weekly checks performed on both the fire alarms and emergency lighting + documented in the fire log?

  Wkly + recorded

  Some gaps

  Inconsistent

  No Evidence

Externally generated fire safety documentation

• Fixed Wiring test last inspected/serviced on?

  Dated <5 yrs

  Dated >5 yrs

  No evidence

• Portable Appliance Testing (PAT)

  Dated <2yrs

  Dated >2yrs

  No evidence

• Name of Supplier who has performed Last Fixed Wiring and Portable Appliance Testing (PAT)

  Name & Telephone No.

• Are CCTV and Fire Alarms managed/monitored/maintained by an approved supplier

  Yes

  No

• Are they approved suppliers in accordance with QSHE SOP 010 Control of Contractors/Suppliers

  Yes

  No

Fire Hazards and their ELIMINATION or CONTROL

• Cable management! Any UNCONTROLLED trailing cables across thoroughfares, under foot under desks, across and behind desks?

  Indentified/Needs addressing

  Clear/Tidy

• Are Extension Leads and Adapters suitably used? E.g. No extensions connected to extensions or adapters within adapters?

  Yes

  No

Smoking

• Are reasonable measures taken to prevent fires as a result of smoking?

  Yes

  No

• Is smoking allowed in any part of the building?

  No

  Yes

• Has a suitable area been identified for those who wish to smoke?

  Yes

  No

• Are there suitable arrangements in place to keep the smoking area clean and tidy together with adequate signage?

  Yes

  No

Arson

• Is the basic security against arson by outsiders reasonable.

  Yes

  No

• Are all visitors required to sign in at reception and escorted on site at all times?

  Yes

  No

• Is CCTV located at appropriate locations (e.g. reception and other entrances/exits)

  Yes

  No

  N/a

• Are there any unnecessary fire sources in close proximity to the building or available for ignition by outsiders?

  No

  Yes

• Is the external storage for Flammable and highly flammable liquids (HFL's) adequate?

  Yes

  No

  N/a

• Is the external storage for Liquefied Petroleum Gas (LPG) adequate?

  Yes

  No

  N/a

• Storage of combustible and or flammable substances and materials adequate?

  Yes

  No

  N/a

• Vehicles parked at a suitable distance from the perimeter of the building?

  Yes

  No

Cooking and drink making equipment.

• Are reasonable measures taken to prevent fires as a result of cooking/drink preparation? (Prep is only allowed via equipment with a valid PAT tested microwave ovens, toasters and hobs and kettles) All housekeeping in cooking areas kept to a high standard

  Yes

  No

• Are heat vents/steam kept away from live sockets in cooking/drink preparation areas?

  Yes

  No

  N/a

Portable Heaters and Heating Installations.

• Does the site have Gas/Oil boilers/heating systems?

  Yes

  No

• Has a service been performed within the last 12 months and certificates available

  Yes

  No

• Provide information/certificates evidencing compliance.

• Immediate Inspection/Certification Required.

• Is the use of portable heaters avoided as far as practicable?

  Yes

  No

• If portable heaters are used, is the use of the more hazardous type (E.g. Radiant bar files or LPG appliances) avoided?

  Yes

  No

  N/a

• Are suitable measures taken to minimize the hazard of ignition and combustible materials around heaters?

  Yes

  No

• Are bags, coats and other personal effects kept away from sources of ignition and heaters?

  Yes

  No

Lightning Protection

• Does the building have a lightning protection system?

  Yes

  No

  N/a

• If the building does have a lightning protection system, is it regularly inspected and maintained?

  Yes

  No

  N/a

Housekeeping

• Is the standard of housekeeping adequate?

  Yes

  No

• Combustible materials appear to be separated from ignition sources?

  Yes

  No

• Unnecessary accumulation of combustible materials, waste and clutter?

  No

  Yes

• Appropriate storage of liquefied petroleum gas (LPG) and similar bottle gasses? Including empty bottles.

  Yes

  No

  N/a

• Appropriate control measures concerning Dangerous substances and Explosive Atmospheres (DSEAR)

  Yes

  No

  N/a

Working with flammable substances

• Is the site affected by any Dangerous Substances and Explosive Atmospheres (DSEAR)?

  Yes

  No

• Are appropriate control measures in place?

  Yes

  No

• Are there hazardous substances on site. (Cleaning materials or a dangerous goods )

  Yes

  No

• Are the substances stored as required by legislation?

  Yes

  No

• Are the hazardous substances protected against arson or any other malicious act?

  Yes

  No

• Is there plenty of fresh air where flammable liquids or gases are stored or used?

  Yes

  No

• Have all the obvious ignition sources been removed from the storage/handling areas. Ignition sources can include (but not limited to) sparks, hot surfaces, open flames, smoking materials!

  Yes

  No

• Are the flammable substances kept in suitable containers with well fitting lids.

  Yes

  No

• Is there is suitable other means of containment (Bunded pallets, drip trays) or environmental spill kits in the area?

  Yes

  No

• Is it possible to exchange the flammable substance for a less flammable one or exchange for a non-flammable substance

  Yes

  No

• Are flammable substances stored and used well away from other processes and general storage areas?

  Yes

  No

Other Significant Hazards & Ignition Sources that Warrant Consideration

• Any sources of ignition from Plant and lift motor rooms?

  No

  Yes

• Any regular or irregular activities on site (Drilling, gouging, braising, cutting, welding, grinding, forge, furnace Etc.)

  No

  Yes

• Are all task performed by approved suppliers controlled under a Permit To Work (PTW)

  Yes

  No

Hazards Introduced by Outside Contractors and Building Works.

• Is there satisfactory control over works carried out in the building by outside contractors (Including Hot Works Permits)

  Yes

  No

• Does the site have a suitably trained member of staff capable of issuing and managing the conditions required by the permit to work?

  Yes

  No

• Are fire safety conditions imposed on outside contractors?

  Yes

  No

• Is there a policy that controls the activities of outside contractors

  Yes

  No

• If there are any in-house maintenance personnel, are there suitable precautions taken during hot works, including use of hot work permits?

  Yes

  No

  N/a

• Are regular checks made and recorded on the activities of outside contractors?

  Yes

  No

  N/a

Fire Protection Measures

• Is there an adequate number of emergency exits?

  Yes

  No

• Are the exits easily and immediately operable where necessary?

  Yes

  No

• Fire Exits open in the direction of escape

  Yes

  No

• Avoidance of sliding or revolving doors as fire exits where necessary.

  Yes

  No

• Satisfactory means for securing exits?

  Yes

  No

• Are any offices subject to a single route in and out of the office?

  Yes

  No

• What is the maximum distance required to travel to reach the exit?

  <18 meters

  18 - 25 meters

  >25meters

• Ensure escape routes are protected with suitable fire fighting extinguishers.

• What type of activity takes place in this area?

  Low Risk

  Medium/High Risk

• Ensure the escape routes are protected with suitable fire fighting extinguishers, adequate fire detection and ensure layout of furniture and equipment doesn't impede exit.

• By legislation, action must be taken to reduce the risk in this area.

• An alternative means of escape must be created for this room otherwise office activities must end.

• Are any warehouse area subject to a single route in and out?

  Yes

  No

  N/a

• What is the maximum distance required to travel to reach one of the exits?

  < 18 Meters

  > 18 Meters

• Ensure escape routes are protected with suitable fire fighting extinguishers

• Additional means of escape must be created for this area otherwise activities must end.

• Is the total travel distance greater than 45meters

  Yes

  No

• Additional means of escape must be created for this area otherwise activities must end.

• Ensure escape routes are protected with suitable fire fighting extinguishers.

• Are there suitable fire precautions of all escape routes?

  Yes

  No

• Are all escape routes unobstructed?

  Yes

  No

• Is there reasonable arrangements for means of escape for occupants who have had a Personal Escape Assessment!

  Yes

  No

• Are externally constructed and or supported escape routes tested periodically by a structural engineer?

  Yes

  No

  N/a

Measures to Limit Fire Spread and Development.

• Is the compartmentation between horizontal areas of reasonable standard?

  Yes

  No

• Is the compartmentation between vertical areas of a reasonable standard?

  Yes

  No

• Wet and dry riser compartmentation?

  Yes

  No

  N/a

• Electrical an other utility riser compartmentation?

  Yes

  No

  N/a

• Reasonable limitation of linings that may promote fire spread?

  Yes

  No

• Evidence of fire dampers, or other means to limit the spread and development of smoke and fire?

  Yes

  No

• Fire and smoke seals, brushes and intumescent strips and self closing devices are in place around fire doors and where necessary?

  Yes

  No

• Are the fire extinguishers suitable for the work activities and risks that are present ?

  Yes

  No

Escape Lighting

• Is the emergency lighting along escape routes and corridors of a reasonable standard?

  Yes

  No

• Is the emergency lighting along escape stairways of a reasonable standard?

  Yes

  No

• Is the emergency lighting at the final emergency fire exits of a reasonable standard?

  Yes

  No

• Is the lighting at the muster/assembly points of a reasonable standard?

  Yes

  No

Fire Safety Signs and Notices

• Are the fire safety signs and notices along the escape routes of a reasonable standard?

  Yes

  No

• Are the escape door mechanism signs of a reasonable standard?

  Yes

  No

• Are the fire equipment identification and location signs of a reasonable standard?

  Yes

  No

• Are the fire extinguisher signs of a reasonable standard?

  Yes

  No

• Are fire evacuation plans in place?

  Yes

  No

• Are fire safety instruction signs in place?

  Yes

  No

• Fire and other hazard signs in place?

  Yes

  No

• Photo luminescent fire safety signs and notices in place?

  Yes

  No

• Are fire notices notices standardized and compliant.

  Yes

  No

Means of Giving Warning in Case of Fire.

• Has a reasonable manually operated electrical fire alarm system been provided?

  Yes

  No

• Is an automatic fire detection system provided in operational and communal areas.

  Yes

  No

• Has the the alarm detection systems been serviced and certificated within the last 12months

  Yes

  No

• Provide information/certificates evidencing compliance.

• Inspection/Certification required immediately.

• Is there means of giving warning whilst in escape routes and stairways?

  Yes

  No

• Does the alarm system include remote transmission (Not necessary if 24hr operation)

  Yes

  No

  N/a

• Sufficient fire extinguishers provided and situated in a suitable place?

  Yes

  No

COMPLETION

• Name and signature of inspector

  Sign