Information

  • Document No.

  • Version

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

GENERAL INFORMATION

The Responsible Person for Fire Safety

  • Information about the responsible person

  • Name of the Responsible Person

The Building

  • Number of Floors

  • Floor Area (m2 per floor)

  • Floor Area Total (m2 total)

  • Construction Type

  • Premises use

The Occupants

  • Approximate maximum number

  • Approximate Employees

  • Approximate Members of Public

Occupants Especially at Risk

  • Any sleeping occupants

  • Any disabled or less abled occupants

  • Requirement for PEEPS

  • A PEEP or "Personal Emergency Evacuation Plan" will be needed for any less abled persons working in the premises

  • Any children occupants (under 16)

  • Any occupants working in remote areas or lone working

Fire Loss Experience

  • Any history of fire loss (last 5 years)

  • Any Enforcement action (last 5 years)

Other Relevant Background Information

  • Any residential properties in or attached to the building

  • Any prohibition notices in force

FIRE HAZARDS ELIMINATION OR CONTROL

Electrical Sources of Ignition

  • Are reasonable measures taken to prevent fires of electrical origin?

  • Is the fixed wiring installation periodically tested and inspected.

  • Are portable appliances tested and visually inspected

  • Is there a suitable policy regarding the use of personal electrical equipment

  • Suitable limitation of trailing leads

  • No evidence "daisy chaining" electrical extension leads

  • Use of multi plug "tree" adaptors avoided

  • Are records of electrical testing kept on site and available

  • Section Comments

Smoking

  • Are there reasonable measures taken to prevent fires as a result of smoking

  • Is there a suitable smoking control policy

  • Is smoking prohibited in the building

  • Is smoking prohibited in other appropriate areas

  • Are suitable arrangements in place for those that wish to smoke

  • Are statutory No Smoking signs displayed

  • Statutory No Smoking signs are required pursuant to Smoke Free Workplace legislation

  • Section Comments

Arson

  • Is there suitable security arrangements in place to prevent arson

  • Sufficient controls on place to prevent unnecessary fire load in close proximity to building exterior

Portable Heaters and Heating Installations

  • Is the use of portable heaters avoided as far as reasonably practicable

  • Are more dangerous heaters (radiant bar and LPG) avoided

  • Suitable measures in place to reduce ignition risk (clear zones etc)

  • Are fixed heating systems regularly inspected and maintained

  • Section Coments

Cooking Facilities

  • Other than microwave or kettle, are there cooking facilities on site?

  • Are reasonable measures taken to prevent cooking fires

  • Filters and ductwork cleaned regularly

  • Suitable extinguishers available

  • Are combustible items kept clear from ignition sources

  • Section Comments

Lightning

  • Does the premises have a lightning protection system

  • Section Comments

Housekeeping

  • Is general standard of housekeeping adequate

  • Combustible materials appear to be separated from ignition sources

  • Is the unnecessary accumulation of combustibles and waste avoided

  • Appropriate storage of hazardous materials

  • Are highly combustible materials suitably stored

  • Section Comments

Hazards Introduced by Outside Contractors and Building Works

  • Are fire safety controls imposed on outside contractors

  • Satisfactory control over works carried out to prevent fire risk (hot work permits etc)

  • Satisfactory controls over works carried out by in-house maintenance personnel (hot works etc)

  • Safe storage arrangements for potential harmful materials (gas bottles etc)

  • Section Comments

Dangerous Substances

  • Are there any dangerous substances stored on site

  • No intrinsically harmfully substances are stored on site

  • Are adequate controls in place

  • If substances are stored, have suitable risk assessments been completed (COSHH DESAR etc)

  • Section Comments

FIRE HAZARD CONTROL - FINAL COMMENTS

  • Any further or general observations on Fire Hazard and Control should be noted below

  • Final Comments

FIRE PROTECTION MEASURES

Means of Escape

  • Is it considered that the premises is provided with reasonable means of escape in case of fire

  • Are there sufficient exits from all areas of the premises

  • Are all exits easily and immediately openable by ANY person (no special knowledge needed by visitors)

  • Do fire exits open in direction of travel

  • Have sliding or revolving doors been avoided as a final exit

  • Are there adequate means of securing exits

  • Reasonable travel distances - SINGLE DIRECTION of travel

  • Reasonable travel distances - ALTERNATIVE MEANS of escape

  • Are escape routes adequately protected

  • Are there suitable precautions for inner rooms

  • Are escape routes unobstructed

  • No combustible items in protected fire routes

  • Suitable arrangements in place for the evacuation of less able persons

  • Section Comments

Measures to Limit Fire Spread and Development

  • Is there a sufficient standard of compartmentation *

  • Are there reasonable limitations of linings that may promote fire spread **

  • Where possible confirm fire dampers are provided as necessary***

  • * Based on visual inspection only of readily accessible areas only
    ** Based on visual inspection only. No sampling of linings have been taken
    *** Based on knowledge of on site personnel only. No access to HVAC systems. Assessment of HVAC systems is outside the scope of this report.

  • Section Comments

Emergency Escape Lighting

  • Is there a reasonable standard of escape lighting provided

  • Section Comments

Fire Safety Signage

  • Is there generally a good standard of fire safety signage and notices

  • All fire exits clearly marked

  • Keep clear signage on external exit doors

  • Section Comments

Means of Giving Warning in Case of Fire

  • Is there a manually operated electrical fire alarm system provided *

  • Is automatic fire detection provided

  • Is spread and type of automatic fire detection generally appropriate for the occupancy and fire risk

  • Does the system allow for remote transmission of alarm signal.

  • * Based on visual inspection only, but no audibility or verification of full compliance with relevant British Standard carried out.

  • Section Comments

Manual Fire Extinguisher Appliances

  • Is there suitable and sufficient provision of portable fire fighting equipment*

  • Is the portable fire fighting equipment suitable for the fire risk present

  • Is all potable fire fighting equipment readily available and correctly sited

  • All portable fire fighting equipment unobstructed

  • Suitable signage for use of portable fire fire equipment located at fire point

  • All portable fire fighting equipment clearly indicated

  • Section Comments

Relevant Automatic Fire Extinguishing Systems

  • Type of System

  • Comments and observation on system

Facilities, Equipment & Devices to Protect Fire Fighters

  • Type of facilities

  • Comments and observations

FIRE PROTECTION MEASURES

  • Any further or general observations on Fire Protection Measures should be noted below

  • Final Comments

MANAGEMENT OF FIRE SAFETY

Procedures and Arrangements

  • Has a "Responsible Person" been formally appointed for the premises

  • Is the "Responsible Person" (RP) fully aware of their role and responsibilities

  • Have sufficient "Competent Persons" been appointed to assist the RP

  • Have the "Competent Persons" received suitable and sufficient training in their role

  • Are the identities of those persons with fire safety responsibilities clearly indicated

  • Are there appropriate fire procedures in place? More specifically;

  • Are procedures in the event of fire appropriate and properly documented

  • Specific and suitable arrangements in place for summoning the fire and rescue service

  • Are emergency plans or instructions conspicuously displayed

  • Specific responsibility to meet fire and rescue service on arrival and to provide relevant information

  • Suitable arrangements in place to ensure the premises have been evacuated

  • Suitable fire assembly points noted and clearly indicated

  • Where appropriate are the arrangements (PEEPS) in place to evacuate the less able

  • Suitable arrangements in place to routinely inspect fire safety precaution and equipment (ie during regular H&S inspections)

  • Section Comments

Training and Drills

  • Are staff given suitable fire safety training on induction

  • Are staff given adequate periodic "refresher training" at suitable intervals

  • Are those persons with specific fire duties given adequate training

  • Has a fire evacuation drill of the premises been carried out in the last 12 months

  • Date of last evacuation

  • Section Comments

Testing and Maintenance

  • Is the workplace adequately maintained

  • Is there weekly testing of the fire alarm system

  • Is the fire alarm adequately maintained

  • Is there monthly and annual testing of the emergency escape lighting

  • Is there annual testing and maintenance of portable fire fighting equipment

  • Where installed - Six monthly and annual testing of wet / dry risers

  • Where installed - suitable testing and maintenance of fire -fighting lifts

  • Where installed - suitable testing and periodic inspection of sprinkler systems

  • Periodic inspection of external escape routes, gangways and staircase

  • Is there routine checks made of final exit doors (test for ease of operation and obstructions)

  • Section Comments

Records

  • Are there suitable and sufficient records of:

  • Fire drills

  • Fire training

  • Fire alarm testing

  • Emergency escape lighting testing

  • Maintenance of other fire protection systems

  • Section Comments

MANAGEMENT OF FIRE SAFETY

  • Any further or general observations on the Management of Fire Safety should be noted below

  • Final Comments

RISK RATING

Risk Rating Overview

  • The following simple fire risk estimator is based on commonly used health and safety risk level indicator. Please see Appendix for more information on risk rating definitions and calculations

HAZARD RISK RATING

  • Taking in to consideration the fire prevention measures observed at the time of this risk assessment, it is considered that the HAZARD from fire (likelihood of fire) at the premises is:

  • HAZARD RATING

  • LOW: Unusually low likelihood of fire as a result of negligible potential sources of ignition

  • MEDIUM: Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor short comings)

  • HIGH: Lack of adequate controls applied to one or more significant fire hazards, such as to result in significant increase in likelihood of fire

CONSEQUENCE RISK RATING

  • Taking into account the nature of the premises and the occupants, as well as the fire protection and procedural arrangements observed at the time of this fire risk assessment, it is considered that the consequence for life safety in the event of fire would be:

  • CONSEQUENCE RATING

  • SLIGHT HARM: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which the fire occurs)

  • MODERATE HARM: Outbreak of fire could foreseeably result in injury (including serious injury) of one or more occupants, but it is unlikely to involve multiple fatalities

  • EXTREME HARM: Significant potential for serious injury or death of one or more occupants

RISK TO LIFE ESTIMATE - Overall Risk Assessment Rating

  • Accordingly, it is considered that the risk to life from fire at these premises is:

  • OVERALL RISK ESTIMATE

  • TOLERABLE: No major additional fire precautions required. However, there might be a need for reasonably practicable improvements that involve minor or limited cost.

  • MODERATE: It is essential that efforts are made to reduce the risk. Risk reduction measures, which should take cost into account, should be implemented within a defined time period.

    Where moderate risk is associated with consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures.

  • SUBSTANTIAL: Considerable resources might have to be allocated to reduce the risk. If the premises is unoccupied, it should not be occupied until the risk has been reduced. If the premises is occupied, urgent action should be taken

  • INTOLERABLE: Premises (or relevant area) should not be occupied until the risk is reduced.

  • TRIVIAL: No action is required and no detailed records need be kept

SIGN OFF AND REVIEW

  • The method of completion of this assessment, the findings and significant hazards have been reviewed with the location Responsible Person and next steps with regards to action planning agreed.

SIGN OFF

Location Manager Declaration

  • I confirm that the general findings of this risk assessment have been discussed with me, and importantly, the immediate actions requirements have been explained and a clear indication of the control measures needed have been agreed.

    The actions will be completed as soon as practicable and in all case within the time frames shown, unless indicated otherwise by company management.

  • Store / Location Manager

Total Risk Management Declaration

  • I confirm that following a full review of the premises, conducted within the limitations of the assessment disclaimer, all immediate risks and issues as noted at the time of the audit have been recored in this assessment. Further the significant risks and action planning have been fully explained to the location manager as noted above.

  • Total Risk Management

Assessment Review

  • This assessment should be reviewed......

  • Does this assessment need to be periodically reviewed?

  • Review Date

  • Review period (years)

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