Fire Risk Assessment

• Document No.

• Version

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

The Responsible Person for Fire Safety

• Information about the responsible person

• Name of the Responsible Person

The Building

• Number of Floors

• Floor Area (m2 per floor)

• Floor Area Total (m2 total)

• Construction Type

• Premises use

The Occupants

• Approximate maximum number

• Approximate Employees

• Approximate Members of Public

Occupants Especially at Risk

• Any sleeping occupants

• Any disabled or less abled occupants

• Requirement for PEEPS

• A PEEP or "Personal Emergency Evacuation Plan" will be needed for any less abled persons working in the premises

• Any children occupants (under 16)

• Any occupants working in remote areas or lone working

Fire Loss Experience

• Any history of fire loss (last 5 years)

• Any Enforcement action (last 5 years)

Other Relevant Background Information

• Any residential properties in or attached to the building

• Any prohibition notices in force

Electrical Sources of Ignition

• Are reasonable measures taken to prevent fires of electrical origin?

  Yes

  Improve

  No

  N/A

• Is the fixed wiring installation periodically tested and inspected.

  Yes

  Improve

  No

  N/A

• Are portable appliances tested and visually inspected

  Yes

  Improve

  No

  N/A

• Is there a suitable policy regarding the use of personal electrical equipment

  Yes

  Improve

  No

  N/A

• Suitable limitation of trailing leads

  Yes

  Improve

  No

  N/A

• No evidence "daisy chaining" electrical extension leads

  Yes

  Improve

  No

  N/A

• Use of multi plug "tree" adaptors avoided

  Yes

  Improve

  No

  N/A

• Are records of electrical testing kept on site and available

  Yes

  Improve

  No

  N/A

• Section Comments

Smoking

• Are there reasonable measures taken to prevent fires as a result of smoking

  Yes

  Improve

  No

  N/A

• Is there a suitable smoking control policy

  Yes

  Improve

  No

  N/A

• Is smoking prohibited in the building

  Yes

  Improve

  No

  N/A

• Is smoking prohibited in other appropriate areas

  Yes

  Improve

  No

  N/A

• Are suitable arrangements in place for those that wish to smoke

  Yes

  Improve

  No

  N/A

• Are statutory No Smoking signs displayed

  Yes

  Improve

  No

  N/A

• Statutory No Smoking signs are required pursuant to Smoke Free Workplace legislation

• Section Comments

Arson

• Is there suitable security arrangements in place to prevent arson

  Yes

  Improve

  No

  N/A

• Sufficient controls on place to prevent unnecessary fire load in close proximity to building exterior

  Yes

  Improve

  No

  N/A

Portable Heaters and Heating Installations

• Is the use of portable heaters avoided as far as reasonably practicable

  Yes

  Improve

  No

  N/A

• Are more dangerous heaters (radiant bar and LPG) avoided

  Yes

  Improve

  No

  N/A

• Suitable measures in place to reduce ignition risk (clear zones etc)

  Yes

  Improve

  No

  N/A

• Are fixed heating systems regularly inspected and maintained

  Yes

  Improve

  No

  N/A

• Section Coments

Cooking Facilities

• Other than microwave or kettle, are there cooking facilities on site?

• Are reasonable measures taken to prevent cooking fires

  Yes

  Improve

  No

  N/A

• Filters and ductwork cleaned regularly

  Yes

  Improve

  No

  N/A

• Suitable extinguishers available

  Yes

  Improve

  No

  N/A

• Are combustible items kept clear from ignition sources

  Yes

  No

  N/A

• Section Comments

Lightning

• Does the premises have a lightning protection system

• Section Comments

Housekeeping

• Is general standard of housekeeping adequate

  Yes

  Improve

  No

  N/A

• Combustible materials appear to be separated from ignition sources

  Yes

  Improve

  No

  N/A

• Is the unnecessary accumulation of combustibles and waste avoided

  Yes

  Improve

  No

  N/A

• Appropriate storage of hazardous materials

  Yes

  Improve

  No

  N/A

• Are highly combustible materials suitably stored

  Yes

  Improve

  No

  N/A

• Section Comments

Hazards Introduced by Outside Contractors and Building Works

• Are fire safety controls imposed on outside contractors

  Yes

  Improve

  No

  N/A

• Satisfactory control over works carried out to prevent fire risk (hot work permits etc)

  Yes

  Improve

  No

  N/A

• Satisfactory controls over works carried out by in-house maintenance personnel (hot works etc)

  Yes

  Improve

  No

  N/A

• Safe storage arrangements for potential harmful materials (gas bottles etc)

  Yes

  Improve

  No

  N/A

• Section Comments

Dangerous Substances

• Are there any dangerous substances stored on site

• No intrinsically harmfully substances are stored on site

• Are adequate controls in place

  Yes

  Improve

  No

  N/A

• If substances are stored, have suitable risk assessments been completed (COSHH DESAR etc)

  Yes

  Improve

  No

  N/A

• Section Comments

FIRE HAZARD CONTROL - FINAL COMMENTS

• Any further or general observations on Fire Hazard and Control should be noted below

• Final Comments

Means of Escape

• Is it considered that the premises is provided with reasonable means of escape in case of fire

  Yes

  Improve

  No

  N/A

• Are there sufficient exits from all areas of the premises

  Yes

  Improve

  No

  N/A

• Are all exits easily and immediately openable by ANY person (no special knowledge needed by visitors)

  Yes

  Improve

  No

  N/A

• Do fire exits open in direction of travel

  Yes

  Improve

  No

  N/A

• Have sliding or revolving doors been avoided as a final exit

  Yes

  Improve

  No

  N/A

• Are there adequate means of securing exits

  Yes

  Improve

  No

  N/A

• Reasonable travel distances - SINGLE DIRECTION of travel

  Yes

  Improve

  No

  N/A

• Reasonable travel distances - ALTERNATIVE MEANS of escape

  Yes

  Improve

  No

  N/A

• Are escape routes adequately protected

  Yes

  Improve

  No

  N/A

• Are there suitable precautions for inner rooms

  Yes

  Improve

  No

  N/A

• Are escape routes unobstructed

  Yes

  Improve

  No

  N/A

• No combustible items in protected fire routes

  Yes

  Improve

  No

  N/A

• Suitable arrangements in place for the evacuation of less able persons

  Yes

  Improve

  No

  N/A

• Section Comments

Measures to Limit Fire Spread and Development

• Is there a sufficient standard of compartmentation *

  Yes

  Improve

  No

  N/A

• Are there reasonable limitations of linings that may promote fire spread **

  Yes

  Improve

  No

  N/A

• Where possible confirm fire dampers are provided as necessary***

  Yes

  Improve

  No

  N/A

• * Based on visual inspection only of readily accessible areas only
  ** Based on visual inspection only. No sampling of linings have been taken
  *** Based on knowledge of on site personnel only. No access to HVAC systems. Assessment of HVAC systems is outside the scope of this report.

• Section Comments

Emergency Escape Lighting

• Is there a reasonable standard of escape lighting provided

  Yes

  Improve

  No

  N/A

• Section Comments

Fire Safety Signage

• Is there generally a good standard of fire safety signage and notices

  Yes

  Improve

  No

  N/A

• All fire exits clearly marked

  Yes

  Improve

  No

  N/A

• Keep clear signage on external exit doors

  Yes

  Improve

  No

  N/A

• Section Comments

Means of Giving Warning in Case of Fire

• Is there a manually operated electrical fire alarm system provided *

  Yes

  Improve

  No

  N/A

• Is automatic fire detection provided

  Yes

  Improve

  No

  N/A

• Is spread and type of automatic fire detection generally appropriate for the occupancy and fire risk

  Yes

  Improve

  No

  N/A

• Does the system allow for remote transmission of alarm signal.

• * Based on visual inspection only, but no audibility or verification of full compliance with relevant British Standard carried out.

• Section Comments

Manual Fire Extinguisher Appliances

• Is there suitable and sufficient provision of portable fire fighting equipment*

  Yes

  Improve

  No

  N/A

• Is the portable fire fighting equipment suitable for the fire risk present

  Yes

  Improve

  No

  N/A

• Is all potable fire fighting equipment readily available and correctly sited

  Yes

  Improve

  No

  N/A

• All portable fire fighting equipment unobstructed

  Yes

  No

  N/A

• Suitable signage for use of portable fire fire equipment located at fire point

  Yes

  Improve

  No

  N/A

• All portable fire fighting equipment clearly indicated

  Yes

  Improve

  No

  N/A

• Section Comments

Relevant Automatic Fire Extinguishing Systems

• Type of System

• Comments and observation on system

Facilities, Equipment & Devices to Protect Fire Fighters

• Type of facilities

• Comments and observations

FIRE PROTECTION MEASURES

• Any further or general observations on Fire Protection Measures should be noted below

• Final Comments

Procedures and Arrangements

• Has a "Responsible Person" been formally appointed for the premises

  Yes

  Improve

  No

  N/A

• Is the "Responsible Person" (RP) fully aware of their role and responsibilities

  Yes

  Improve

  No

  N/A

• Have sufficient "Competent Persons" been appointed to assist the RP

  Yes

  Improve

  No

  N/A

• Have the "Competent Persons" received suitable and sufficient training in their role

  Yes

  Improve

  No

  N/A

• Are the identities of those persons with fire safety responsibilities clearly indicated

  Yes

  Improve

  No

  N/A

• Are there appropriate fire procedures in place? More specifically;

• Are procedures in the event of fire appropriate and properly documented

  Yes

  Improve

  No

  N/A

• Specific and suitable arrangements in place for summoning the fire and rescue service

  Yes

  Improve

  No

  N/A

• Are emergency plans or instructions conspicuously displayed

  Yes

  Improve

  No

  N/A

• Specific responsibility to meet fire and rescue service on arrival and to provide relevant information

  Yes

  Improve

  No

  N/A

• Suitable arrangements in place to ensure the premises have been evacuated

  Yes

  Improve

  No

  N/A

• Suitable fire assembly points noted and clearly indicated

  Yes

  Improve

  No

  N/A

• Where appropriate are the arrangements (PEEPS) in place to evacuate the less able

  Yes

  Improve

  No

  N/A

• Suitable arrangements in place to routinely inspect fire safety precaution and equipment (ie during regular H&S inspections)

  Yes

  Improve

  No

  N/A

• Section Comments

Training and Drills

• Are staff given suitable fire safety training on induction

  Yes

  Improve

  No

  N/A

• Are staff given adequate periodic "refresher training" at suitable intervals

  Yes

  Improve

  No

  N/A

• Are those persons with specific fire duties given adequate training

  Yes

  Improve

  No

  N/A

• Has a fire evacuation drill of the premises been carried out in the last 12 months

  Yes

  Improve

  No

  N/A

• Date of last evacuation

  Date

• Section Comments

Testing and Maintenance

• Is the workplace adequately maintained

  Yes

  Improve

  No

  N/A

• Is there weekly testing of the fire alarm system

  Yes

  Improve

  No

  N/A

• Is the fire alarm adequately maintained

  Yes

  Improve

  No

  N/A

• Is there monthly and annual testing of the emergency escape lighting

  Yes

  Improve

  No

  N/A

• Is there annual testing and maintenance of portable fire fighting equipment

  Yes

  Improve

  No

  N/A

• Where installed - Six monthly and annual testing of wet / dry risers

  Yes

  Improve

  No

  N/A

• Where installed - suitable testing and maintenance of fire -fighting lifts

  Yes

  Improve

  No

  N/A

• Where installed - suitable testing and periodic inspection of sprinkler systems

  Yes

  Improve

  No

  N/A

• Periodic inspection of external escape routes, gangways and staircase

  Yes

  Improve

  No

  N/A

• Is there routine checks made of final exit doors (test for ease of operation and obstructions)

  Yes

  Improve

  No

  N/A

• Section Comments

Records

• Are there suitable and sufficient records of:

• Fire drills

  Yes

  Improve

  No

  N/A

• Fire training

  Yes

  Improve

  No

  N/A

• Fire alarm testing

  Yes

  Improve

  No

  N/A

• Emergency escape lighting testing

  Yes

  Improve

  No

  N/A

• Maintenance of other fire protection systems

  Yes

  Improve

  No

  N/A

• Section Comments

MANAGEMENT OF FIRE SAFETY

• Any further or general observations on the Management of Fire Safety should be noted below

• Final Comments

Risk Rating Overview

• The following simple fire risk estimator is based on commonly used health and safety risk level indicator. Please see Appendix for more information on risk rating definitions and calculations

HAZARD RISK RATING

• Taking in to consideration the fire prevention measures observed at the time of this risk assessment, it is considered that the HAZARD from fire (likelihood of fire) at the premises is:

• HAZARD RATING

  Low

  Medium

  High

• LOW: Unusually low likelihood of fire as a result of negligible potential sources of ignition

• MEDIUM: Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor short comings)

• HIGH: Lack of adequate controls applied to one or more significant fire hazards, such as to result in significant increase in likelihood of fire

CONSEQUENCE RISK RATING

• Taking into account the nature of the premises and the occupants, as well as the fire protection and procedural arrangements observed at the time of this fire risk assessment, it is considered that the consequence for life safety in the event of fire would be:

• CONSEQUENCE RATING

  Slight Harm

  Moderate Harm

  Extreme Harm

• SLIGHT HARM: Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which the fire occurs)

• MODERATE HARM: Outbreak of fire could foreseeably result in injury (including serious injury) of one or more occupants, but it is unlikely to involve multiple fatalities

• EXTREME HARM: Significant potential for serious injury or death of one or more occupants

RISK TO LIFE ESTIMATE - Overall Risk Assessment Rating

• Accordingly, it is considered that the risk to life from fire at these premises is:

• OVERALL RISK ESTIMATE

  Trivial

  Tolerable

  Moderate

  Substantial

  Intolerable

• TOLERABLE: No major additional fire precautions required. However, there might be a need for reasonably practicable improvements that involve minor or limited cost.

• MODERATE: It is essential that efforts are made to reduce the risk. Risk reduction measures, which should take cost into account, should be implemented within a defined time period.
  
  Where moderate risk is associated with consequences that constitute extreme harm, further assessment might be required to establish more precisely the likelihood of harm as a basis for determining the priority for improved control measures.

• SUBSTANTIAL: Considerable resources might have to be allocated to reduce the risk. If the premises is unoccupied, it should not be occupied until the risk has been reduced. If the premises is occupied, urgent action should be taken

• INTOLERABLE: Premises (or relevant area) should not be occupied until the risk is reduced.

• TRIVIAL: No action is required and no detailed records need be kept

• The method of completion of this assessment, the findings and significant hazards have been reviewed with the location Responsible Person and next steps with regards to action planning agreed.

SIGN OFF

Location Manager Declaration

• I confirm that the general findings of this risk assessment have been discussed with me, and importantly, the immediate actions requirements have been explained and a clear indication of the control measures needed have been agreed.
  
  The actions will be completed as soon as practicable and in all case within the time frames shown, unless indicated otherwise by company management.

• Store / Location Manager

  Sign

Total Risk Management Declaration

• I confirm that following a full review of the premises, conducted within the limitations of the assessment disclaimer, all immediate risks and issues as noted at the time of the audit have been recored in this assessment. Further the significant risks and action planning have been fully explained to the location manager as noted above.

• Total Risk Management

  Sign

Assessment Review

• This assessment should be reviewed......

• Does this assessment need to be periodically reviewed?

• Review Date

  Date

• Review period (years)