First Bus Division - Fire Safety Audit - Annual

• Site

  Select

• Date

  Date

• Conducted by

• Some questions require evidence to be provided which may be an explanatory note, picture etc. Pictures can be taken with phone/tablet camera or uploaded from the desktop PC.

• Negative responses may require an action to raised which will be indicated where appropriate.

Fire Risk Assessment

• Is the fire risk assessment up to date, relevant and completed by a trained manager (if "Yes" enter date of last FRA)?

  Yes

  No

Fire Evacuation Plan

• Is there a current and accurate fire evacuation plan for the site?

  Yes

  No

• Are there signs around the site advising what the fire evacuation procedure is?

  Yes

  No

• Fire action notices located at key points i.e., MCP

  

• Are contractors and visitors made aware of the emergency evacuation procedures?

  Yes

  No

Fire Detection & Alarm Systems

• Is a fire detection system installed?

  Yes

  No

• Is an annual service undertaken?

  Yes

  No

Emergency lighting

• Is the building adequately covered by emergency lighting?

  Yes

  No

• Escape routes, fire exits, unlit rooms, work areas i.e., workshop etc.

• Is the lighting system subject to a service and maintenance contract?

  Yes

  No

• Are the service records maintained in the fire log book?

  Yes

  No

• Is the lighting system compliant with BS5266 part 1?

  Yes

  No

• Do monthly tests of the lighting system take place?

  Yes

  No

• Are the system tests recorded in the fire logbook?

  Yes

  No

Fire Extinguishers

• Are there sufficient numbers of fire extinguishers for the risk?

  Yes

  No

• Is the fire fighting equipment suitable for the type of fire risk?

  Yes

  No

• Are fire extinguisher, hose reels provided with suitable signage and suitably positioned (wall hung, stand etc.)?

  Yes

  No

• Is the fire fighting equipment subject to a service and maintenance contract?

  Yes

  No

• Are equipment service maintenance records maintained in the fire log book?

  Yes

  No

Fire Wardens

• Are there a sufficient number of fire Wardens for the site and hours of operation?

  Yes

  No

• Are FW suitably trained?

  Yes

  No

• Sample employee training records

• Do Fire Wardens carry out monthly site inspections?

  Yes

  No

• are these recorded through SafetyCulture?

  Yes

  No

Responsible Person for the Site Fire Safety

• Is the SRP person trained in fire safety?

  Yes

  No

• Suitable courses are the Nebosh Fire Certificate, or the companies internal safety management course that includes fire safety and is directed at Managers and business leaders.

• Date of training

  Date

• Are non conformances from fire audits, fire risk assessment and fire inspections recorded and resolved?

  Yes

  No

• Is the site responsible person aware of their responsibilities and the Fire Safety SOP13?

  Yes

  No

Fire and Emergency Evacuation

• Is there a site plan?

  Yes

  No

• Where applicable does the site plan detail high risk locations such as gas stores?

  Yes

  No

  N/A

• Can the plans be accessed in the event of an emergency evacuation easily?

  Yes

  No

• Fire documents should be stored in a fire box located next to the main fire alarm panel.

  

• Do fire drills take place once a year during the night and are they recorded in the Fire Log? (Guidance only as a minimum, more frequent is recommended)

  Yes

  No

• What is the date of the last fire drill?

  Date

• Are fire drills timed and recorded? (Continuously improve the efficiently of a speedy evacuation to save life.)

  Yes

  No

• Do fire drill debriefs take place to capture lessons learnt?

  Yes

  No

• Are there any colleagues on site who require a PEEP (Personal Emergency Evacuation Plan)?

  Yes

  No

• Is there a PEEP in place for this person?

  Yes

  No

• Is the PEEP shared with the fire warden(s) and the individual?

  Yes

  No

Fire log book

• Is there a fire log book for the site?

  Yes

  No

• Is the fire log book easily accessible?

  Yes

  No

• Fire log book should be stored in a fire box located next to the main fire alarm panel.

  

Fire signage

• Is there suitable and sufficient fire signage to mark escape routes and fire exits.

  Yes

  No

• Is there signage detailing where the fire assembly point is?

  Yes

  No

• Is there no smoking signage around the site and offices?

  Yes

  No

• Is there suitable signage near high-risk storage of compressed gases and combustible materials?

  Yes

  No

Storage and waste management

• Are combustible materials stored away from sources of ignition?

  Yes

  No

• Are flammable materials stored in suitable cabinets?

  Yes

  No

• Are cabinets secure and suitably labeled?

  Yes

  No

• Is appropriate fire fighting and detection equipment evident in high risk areas?

  Yes

  No

Fire Escape Routes

• Are escape routes free from obstructions?

  Yes

  No

• Are escape routes safe and free from combustible materials?

  Yes

  No

• Notices, posters etc. should be limited and securely secured to the wall, preferably within a protected noticeboard. Items such as bunting should not adorn the walls or ceilings.

• Do escape routes lead to a place of safety?

  Yes

  No

Building Fabric

• Are there procedures in place to make sure compartmentation is maintained?

  Yes

  No

• Is there any evidence of failure of compartmentation i.e. holes in walls, poorly fitting fire doors etc.?

  Yes

  No

• Is there an understanding of the risk of fire spread and adequate controls in place to prevent it?

  Yes

  No

Fire Doors

• Are fire escape doors clearly indicated with appropriate signage?

  Yes

  No

  N/A

• Are fire escape doors in good condition?

  Yes

  No

  N/A

• Check for condition of glazing, door furniture, condition of door etc.

• Do fire doors comply with current regulations when closed i.e. seal, gap etc.

  Yes

  No

  N/A

• Fire doors closed and not wedged open?

  Yes

  No

  N/A

• Doors may be held open with approved devices which release upon activation of fire alarm.

• Are fire door windows covered and/or obscured preventing vision into the room.

  Yes

  No

  N/A

Final Fire Exit

• Do fire exit doors have correct signage?

  Yes

  No

• Should indicate final exit door (no arrows).

  

• Are fire exit doors in good condition and open easily?

  Yes

  No

• Do fire exit doors push open without requiring turning a catch etc.?

  Yes

  No

• Do fire exit doors have a push bar or push pad to open (key locks are not permitted)?

  Yes

  No

• Are there any obstructions behind the fire exit door?

  Yes

  No

• Do fire exits open onto safe walkways leading to assembly point?

  Yes

  No

Fire assembly points

• Are the fire assembly points clearly indicated with appropriate signage?

  Yes

  No

• Signage should be visible upon exiting the building

• Are there directional signs leading to the fire assembly point?

  Yes

  No

• Is there a safe route, including adequate lighting, to the assembly point?

  Yes

  No

• Are the assembly points in a safe location, suitable distance from building and other fire risks and suitable for the number of evacuees?

  Yes

  No

• Is there information for visitors and contractors on where the fire assembly point is and what the procedures are (notice normally placed next to MCP)?

  Yes

  No

Fire incident reporting

• Are all incidents of fire, both vehicle and building reporting using the approved procedure and all necessary persons emailed? Ask the site responsible person to provide an example and discuss the process.

  Yes

  No

• Are all incidents investigated with findings and lessons learned shared?

  Yes

  No

Wet and dry risers and hydrants

• Are wet/dry risers located on site?

  Yes

  No

• Are the risers maintained?

  Yes

  No

• Are fire hydrants located on the site?

  Yes

  No

• Are the hydrants inspected monthly?

  Yes

  No

• Are the hydrants serviced and inspected annually by a suitable contractor?

  Yes

  No

• Please provide date of last external inspection.

  Date

Alternative Fuel Vehicles

• Does this site have alternative fuel vehicles and/or alternative fuel types on site?

  Yes

  No

• What type of fuel is on this site? (Select all that apply)

  Select

• Does the fire risk assessment include alternative fuel risks and controls?

  Yes

  No

Lithium Ion Batteries

• If Battery Electric Vehicles or Hydrogen are at this site, are their suitable controls in place to prevent thermal runaway from overcharging and damaged batteries?

  Yes

  No

• Are there arrangements in place to ensure charging of lithium ion batteries is carried out in a safe way, ensuring charging is supervised and there is no risk of overcharging?

  Yes

  No

• Is charging carried out away from combustible materials?

  Yes

  No

• Are there storage controls in place for the safe disposal of damaged lithium ion batteries?

  Yes

  No

• Are these controls detailed in the site fire risk assessment?

  Yes

  No

DSEAR

Gas Cylinders

• Are gas cylinders stored on site?

  Yes

  No

• Are gas cylinders, which are not in use, stored in an appropriate external cage?

  Yes

  No

• Example of cage.

  

• Is there suitable and clear signage displayed (example shown below)?

  Yes

  No

• Example of signage.

  

• Is the storage cage free from combustible materials?

  Yes

  No

• Is the storage cage away from drains, manhole covers etc.?

  Yes

  No

• Is the cage secure to prevent unauthorised access?

  Yes

  No

• Is a 9Kg powder extinguisher located in the vicinity of the cylinder storage area (flammable gases)?

  Yes

  No

• Is the extinguisher in good condition with no signs of corrosion etc.?

  Yes

  No

• Is the extinguisher stored in a suitable cabinet?

  Yes

  No

• Typical external extinguisher cabinet.

  

• Is the extinguisher clearly identified with appropriate signage?

  Yes

  No

• Has the extinguisher been serviced in the last 12 months?

  Yes

  No

• Are different gases stored at least 3m apart from each other?

  Yes

  No

• Are empty and full cylinders stored separately?

  Yes

  No

• Are valves closed and cylinders labeled (full/empty)?

  Yes

  No

• Are oxy-fuel sets stored internally, sited at least 2m from fixed sources of ignition?

  Yes

  No

• If spare cylinders are stored inside, are they secured upright against a wall (max.2 permitted internally)? Please add note if N/A selected.

  Yes

  No

  N/A

Flammable Substances

• Are flammable substances stored on site (also consider small quantities i.e., cleaning products)?

  Yes

  No

• Is appropriate signage on display in the storage area?

  Yes

  No

• Example of sign.

  

• Are all flammable substances stored in a robust steel, fire-resistant cabinet of approved type?

  Yes

  No

• Example of typical cabinet.

  

• Are flammable substances stored away from sources of ignition?

  Yes

  No

• Are flammable storage areas free from combustible materials?

  Yes

  No

• Is the storage of flammable liquids kept to a minimum (max. 250 litres flammable / 50 litres highly flammable)?

  Yes

  No

• Are aerosols stored in suitable cabinets or cages?

  Yes

  No

• Is there adequate ventilation and earthing for decanting / dispensing flammable solvents?

  Yes

  No

  N/A

• Is suitable secondary containment / bunded trays or similar utilised for holding flammable containers?

  Yes

  No

  N/A

• Are the required separation distances maintained for different classes of materials?

  Yes

  No

• Segregation Chart

Air Bags

• Are airbags stored on site?

  Yes

  No

• Are airbags stored in a robust steel, fire-resistant cabinet of approved type?

  Yes

  No

• Is the storage cabinet locked when not in use?

  Yes

  No

• Is the storage cabinet separated from doorways, sources of heat and ignition by at least 2m?

  Yes

  No

• Is the airbag storage area free from combustible material?

  Yes

  No

• Is appropriate signage displayed in the storage area?

  Yes

  No

• Example of sign.

  

Ventilation & Extraction

• Is ventilation adequate in areas where flammable substances, gases etc. are stored?

  Yes

  No

  N/A

• Is appropriate warning signage displayed at dust extraction equipment?

  Yes

  No

  N/A

• Example of sign.

  

Batteries & Battery Charging

• There is a risk of thermal runaway where lithium ion batteries are left to charge overnight or unsupervised. make sure they are NEVER on charge in an area that is not supervised and charging areas are well away from combustible materials.

• Is battery charging undertaken on site?

  Yes

  No

• Is battery charging conducted with at least 2m clearance from combustible material?

  Yes

  No

• Are EV batteries adequately segregated from other combustible substances?

  Yes

  No

  N/A

• If observed, is the charging of lithium-ion batteries supervised?

  Yes

  No

  N/A

• Is appropriate safety warning signage displayed in the charging areas?

  Yes

  No

• Example of sign.

  

Fuel Delivery & Storage

• Is bulk fuel delivered to site i.e., diesel?

  Yes

  No

• Is there an earthing point in the delivery area?

  Yes

  No

• Is the earthing point accessible and in good condition?

  Yes

  No

• Is the delivery and storage area free from combustible materials?

  Yes

  No

• Is fuel storage away from sources of ignition?

  Yes

  No

• Is appropriate safety warning signage displayed in the fuel area (relative to type of fuel stored)?

  Yes

  No

• Is the signage in good condition and conforms to current regulations?

  Yes

  No

Isolation

• Are mains gas supplies (or other hazardous gases) fed into the property?

  Yes

  No

• Are main isolation valves clearly identified with suitable signage (gases)?

  Yes

  No

• Are isolation valves easily accessible?

  Yes

  No

• Is the main gas incomer free from accumulated debris?

  Yes

  No

Coating Process

• Do coating processes take place on site i.e., spray booths etc.?

  Yes

  No

• Are combustible materials kept away from spray areas?

  Yes

  No

• Is decanting of solvents conducted with adequate ventilation present?

  Yes

  No

• Are containers kept closed to prevent escape of vapours?

  Yes

  No

• Is all equipment adequately earthed?

  Yes

  No

• Is dust accumulation kept to a minimum on surfaces, ledges etc.?

  Yes

  No

• Is there adequate LEV in use to extract dusts?

  Yes

  No

• Is the storage of flammable liquids kept to a minimum (max. 250 litres flammable / 50 litres highly flammable)?

  Yes

  No

• Are all solvent based paints kept in appropriate cabinets in single layers (COSHH approved)?

  Yes

  No

• Example of typical cabinet.

  

• Yes

  No

• Are the cabinets away from sources of ignition?

  Yes

  No

• Are trays / lipped edges in use on mixing benches and tables?

  Yes

  No

• Is housekeeping to a good standard?

  Yes

  No

I, the undersigned, confirm this audit took place and was completed accurately.

• Name

• Date

  Date

• Signature

  Sign