Fleet management compliance audit Report v 5

• Conducted on

  Date

• Engineering team conducting audit

Vehicle and Trailer maintenance files

• Depot

• Reg numbers and trailer fleet number

• Are all vehicles and trailers on R2c

  Yes

  No

  N/A

• Are all the vehicles on MID (insurance data base )

  Yes

  No

  N/A

• Are all the vehicles on the depots O licence

  Yes

  No

  N/A

• Do all the vehicles have current RFL

  Yes

  No

  N/A

Fleet file checks

• 1.1 is there a current copy of the MOT cert held on file

  Yes

  No

  N/A

• 1.2 is there a current Tachograph calibration cert on file

  Yes

  No

  N/A

• 1.3 is there a speed limiter calibration cert on file

  Yes

  No

  N/A

• 1.4 Are defect notes held in a separate file ,all boxes filled in and signed off completed by the repairer

  Good

  Fair

  Poor

  N/A

• Is there a taillift weight test and Loler certificate on file

  Yes

  No

  N/A

• Is there an in date F gas certificate held on file

  Yes

  No

  N/A

• Do all the records held in the file adhere to the O licence frequency of 8 weeks on units and 12 weeks trailers

  Yes

  No

  N/A

Service planner and records

• 2.1 all fleet recorded on R2c is on service planner

  Yes

  No

  N/A

• 2.2 File in place for all fleet allocated to the operating centre for defects and in date order

  Yes

  No

  N/A

• 2.3 Service records fully completed with no outstanding repairs and signed off by VMU manager

  Good

  Fair

  Poor

  N/A

• 2.4 MOT plan is in place for a 12 month period

  Yes

  No

  N/A

• 2.5 Tachograph plans in place for 2 year and 6 yearly checks

  Yes

  No

  N/A

• 2.6 Tail lift and LOLER plans are in place for 12 months

  Yes

  No

  N/A

Vehicle and Trailer spot Hires

• 3.1 is the hire vehicles on site inside the O licence margin

  Yes

  No

  N/A

• 3.2 Are hire vehicles added to a service planner

  Yes

  No

  N/A

• 3.3 is the vehicle registered on 5th MV directive immediately on receipt

  Yes

  No

  N/A

• 3.4 is the vehicle on o licence with in the mandatory notification period

  Yes

  No

  N/A

• 3.5 is the Maintenance in line with the current o licence requirements

  Yes

  No

  N/A

• 3.6 is there a vehicle file created to include , copy of MOT cert , last PMI inspection prior to hire / plating very/2 year Check , Taillift Wright check , SWL and RFL Details

  Yes

  No

  N/A

Gate check Fleet condition / compliance (results of 6 units /trailers

• Reg numbers and fleet numbers

• 4.1 are any vehicles inspected for pre operation checks subject to prohibition defects I.e fuel /oil leaks , battery security, horn operational ,mirrors,drivers seatbelt ,lights,marker lights ,5th wheel pin and dog clip , washers &wipers , air electrical brake suzies ,indicators,excessive engine smoke , spray suppression, any damage that would result in a prohibition

  Compliant

  Non-Compliant

  N/A

• 4.2 fleet cleanliness acceptable both externally and internally

  Yes

  No

  N/A

• 4.3 Are vehicles displaying correct O licence disc

  Yes

  No

  N/A

• 4.4 Are vehicles displaying overall height indicators

  Yes

  No

  N/A

• 4.5 is the step protect working

  Yes

  No

  N/A

• 4.6 is the on board camera system Operational and complete

  Yes

  No

  N/A

• 4.7 are wheel nut indicators fitted and in line indicating wheel security

  Yes

  No

  N/A

Vmu fleet inspection of vehicles and trailers

• Reg numbers /fleet numbers

• 5.1 have all the fleet assets checks free from any items that would result in any prohibitions which include ,steering ,brakes, air systems ,tyres, wheels security ,windscreen ,washers & wipers , mirrors , body security ,tail lift security

  Safe

  At Risk

  N/A

Notifications

• 5.1,Is statutory instruction No 3 Duties of a transport manager 2027 printed and at hand

  Yes

  No

  N/A

• 5.2 is the latest TBT notification on display

  Yes

  No

  N/A

• 5.3 has any prohibition been escalated within agreed timeframes

  Yes

  No

  N/A

Summary results

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