Title Page
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Site conducted
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Conducted on
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Prepared by
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Location
Site Administration
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Is there an FM Planner in place?
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Is there an M&E Planner in place?
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Please record any maintenance assets that has been noted, but not on the Helpdesk System?
Meter readings
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Gas
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Electric
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Water
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Please note any complaints from the Branch
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Please note any Plaudits from the Branch
Condition Inspection
External Review
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Are litter levels acceptable?
- Yes
- No
- N/A
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Has waste bins been emptied?
- Yes
- No
- N/A
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Is site free from excesive fly tipping/waste?
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Is Landscaping maintained to an acceptable level?
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Are footpaths and paved areas maintained to an acceptable level?
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Are yard surfaces maintained to an acceptable level?
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Are roofs in good condition, with no obvious signs of leaks?
- Yes
- No
- N/A
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Are gutters, gullies and drains clear?
- Yes
- No
- N/A
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Are any external staircases clear and clean?
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Are all external lights working and in good condition?
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Have cigarette bins been emptied?
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Are all boundary walls/fences in good condition and safe?
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Are there any parking issues on-site?
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Is all carpark equipment in good condition and functional?
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Are there any signs of cracks or damage to the property?
Internal Review
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Is all lighting working?
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Are all call points in good working order?
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Are stair handrails and treads in good condition?
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Are all door closers functional?
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Does the lift alarm sound and connect with a monitoring station?
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Are all plantrooms tidy and free from leaks?
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Is the internal decoration in good condition (including ceilings)?
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Are the entrance and exit doors in good condition and functional?
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Is the property free from odours?
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Is the site cleaning to an accpetable level (including window cleaning)?
Signage
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Business Signage -Is the signage up to date?
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General signage - Is it relevant and in-date?
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Is all signage clean and functional?
Estates Property Matters
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Has any unaproved structures been built since last visit? (If yes this should be reported to the Estate Manager)
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Are there any disputes with neighbours?
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Has any restrictions been enforced on the property?
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Have any notices been issued to the property?
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Has an EPC been undertaken, does it acheive 'E' or above?
Statutory Compliance
Asbestos
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Has an asbestos survey been undertaken for the property?
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Is the asbestos policy available to site?
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Is the SIG asbestos policy statement available to site?
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Is there an effective asbestos management plan in place?
Electical
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Fixed wiring - Has the electrical distribution been tested within the past 5 years or 20% per annum?
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PAT testing - Has all portable equipment been tested in the past year?
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Emergency Lighting - Has the monthly 30 minute flick test been undertaken and recorded?
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Emergency Lighting - Has the annual 3hr discharge test been undertakken by a competant person and recorded?
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Is there lightining protection and has it been tested in the past 48 weeks?
Fire
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Has the weekly call point test been undertaken and 100% covered within a 52 week period?
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Has the smoke extract been tested in the past 12 months?
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Has all dry risers been tested in the past 12 months?
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Has all fire extinguishers been tested, in place and have the correct signage?
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Has the fire alarm been serviced and completed 100% over a 12 month period?
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Has a fire evacuation test been undertaken in the past 12 months or 6 months if defined in the fire risk assessment?
Gas
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Is the relevant Gas safe certification in place and in date?
L8 - Water management
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Have the water temperature tests been undertaken and recorded as per the sites WRA?
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Has all identified water little used outlets been flushed and recorded as per the sites WRA?
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Has all shower heads been dissinfected and rcorded in the last Qtr as identified in the sites WRA?
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Has sampling and testing of the water been undertaken as per the sites WRA?
Risk Assessments
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Is a current Fire risk assessment in place (Fresh assessment every 5 years, but reviewed annually?
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Have all actions been closed out on the FRA?
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Is a current General risk assessment in place (Fresh every 5 years, but reviewed annually?
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Have all actions been closed out on the GRA?
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Is a current WRA in place?
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Have all actions been closed out on the WRA?
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Has a DDA been undertaken and all actions closed out?
Lifts and lifting equipment
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Are any lifts under a maintenance contract?
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Has a LOLER report been undertaken by the insurance company?
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Has all fixed ladders been tested within the last 6 months and tagged?
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Has a LOLER report been undertaken on all roller shutters within the last 6 months?
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Has any Pressure Vessels been tested by the insurance company in the past 6 months?
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Has all mansafe equipment been tested and tagged in the past 12 months?