FM Qtly Site audit

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Is there an FM Planner in place?

• Is there an M&E Planner in place?

  Yes

  No

  N/A

• Please record any maintenance assets that has been noted, but not on the Helpdesk System?

Meter readings

• Gas

• Electric

• Water

• Please note any complaints from the Branch

• Please note any Plaudits from the Branch

External Review

• Are litter levels acceptable?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Has waste bins been emptied?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Is site free from excesive fly tipping/waste?

  Yes

  No

  N/A

• Is Landscaping maintained to an acceptable level?

  Yes

  No

  N/A

• Are footpaths and paved areas maintained to an acceptable level?

  Yes

  No

  N/A

• Are yard surfaces maintained to an acceptable level?

  Yes

  No

  N/A

• Are roofs in good condition, with no obvious signs of leaks?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Are gutters, gullies and drains clear?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Are any external staircases clear and clean?

  Yes

  No

  N/A

• Are all external lights working and in good condition?

  Yes

  No

  N/A

• Have cigarette bins been emptied?

  Yes

  No

  N/A

• Are all boundary walls/fences in good condition and safe?

  Yes

  No

  N/A

• Are there any parking issues on-site?

  Yes

  No

  N/A

• Is all carpark equipment in good condition and functional?

  Yes

  No

  N/A

• Are there any signs of cracks or damage to the property?

  Yes

  No

  N/A

Internal Review

• Is all lighting working?

  Yes

  No

  N/A

• Are all call points in good working order?

  Yes

  No

  N/A

• Are stair handrails and treads in good condition?

  Yes

  No

  N/A

• Are all door closers functional?

  Yes

  No

  N/A

• Does the lift alarm sound and connect with a monitoring station?

  Yes

  No

  N/A

• Are all plantrooms tidy and free from leaks?

  Yes

  No

  N/A

• Is the internal decoration in good condition (including ceilings)?

  Yes

  No

  N/A

• Are the entrance and exit doors in good condition and functional?

  Yes

  No

  N/A

• Is the property free from odours?

  Yes

  No

  N/A

• Is the site cleaning to an accpetable level (including window cleaning)?

  Yes

  No

  N/A

Signage

• Business Signage -Is the signage up to date?

  Yes

  No

  N/A

• General signage - Is it relevant and in-date?

  Yes

  No

  N/A

• Is all signage clean and functional?

  Yes

  No

  N/A

• Has any unaproved structures been built since last visit? (If yes this should be reported to the Estate Manager)

  Yes

  No

  N/A

• Are there any disputes with neighbours?

  Yes

  No

  N/A

• Has any restrictions been enforced on the property?

  Yes

  No

  N/A

• Have any notices been issued to the property?

  Yes

  No

  N/A

• Has an EPC been undertaken, does it acheive 'E' or above?

  Yes

  No

  N/A

Asbestos

• Has an asbestos survey been undertaken for the property?

  Yes

  No

  N/A

• Is the asbestos policy available to site?

  Yes

  No

  N/A

• Is the SIG asbestos policy statement available to site?

  Yes

  No

  N/A

• Is there an effective asbestos management plan in place?

  Yes

  No

  N/A

Electical

• Fixed wiring - Has the electrical distribution been tested within the past 5 years or 20% per annum?

  Yes

  No

  N/A

• PAT testing - Has all portable equipment been tested in the past year?

  Yes

  No

  N/A

• Emergency Lighting - Has the monthly 30 minute flick test been undertaken and recorded?

  Yes

  No

  N/A

• Emergency Lighting - Has the annual 3hr discharge test been undertakken by a competant person and recorded?

  Yes

  No

  N/A

• Is there lightining protection and has it been tested in the past 48 weeks?

  Yes

  No

  N/A

Fire

• Has the weekly call point test been undertaken and 100% covered within a 52 week period?

  Yes

  No

  N/A

• Has the smoke extract been tested in the past 12 months?

  Yes

  No

  N/A

• Has all dry risers been tested in the past 12 months?

  Yes

  No

  N/A

• Has all fire extinguishers been tested, in place and have the correct signage?

  Yes

  No

  N/A

• Has the fire alarm been serviced and completed 100% over a 12 month period?

  Yes

  No

  N/A

• Has a fire evacuation test been undertaken in the past 12 months or 6 months if defined in the fire risk assessment?

  Yes

  No

  N/A

Gas

• Is the relevant Gas safe certification in place and in date?

  Yes

  No

  N/A

L8 - Water management

• Have the water temperature tests been undertaken and recorded as per the sites WRA?

  Yes

  No

  N/A

• Has all identified water little used outlets been flushed and recorded as per the sites WRA?

  Yes

  No

  N/A

• Has all shower heads been dissinfected and rcorded in the last Qtr as identified in the sites WRA?

  Yes

  No

  N/A

• Has sampling and testing of the water been undertaken as per the sites WRA?

  Yes

  No

  N/A

Risk Assessments

• Is a current Fire risk assessment in place (Fresh assessment every 5 years, but reviewed annually?

  Yes

  No

  N/A

• Have all actions been closed out on the FRA?

  Yes

  No

  N/A

• Is a current General risk assessment in place (Fresh every 5 years, but reviewed annually?

  Yes

  No

  N/A

• Have all actions been closed out on the GRA?

  Yes

  No

  N/A

• Is a current WRA in place?

  Yes

  No

  N/A

• Have all actions been closed out on the WRA?

  Yes

  No

  N/A

• Has a DDA been undertaken and all actions closed out?

  Yes

  No

  N/A

Lifts and lifting equipment

• Are any lifts under a maintenance contract?

  Yes

  No

  N/A

• Has a LOLER report been undertaken by the insurance company?

  Yes

  No

  N/A

• Has all fixed ladders been tested within the last 6 months and tagged?

  Yes

  No

  N/A

• Has a LOLER report been undertaken on all roller shutters within the last 6 months?

  Yes

  No

  N/A

• Has any Pressure Vessels been tested by the insurance company in the past 6 months?

  Yes

  No

  N/A

• Has all mansafe equipment been tested and tagged in the past 12 months?

  Yes

  No

  N/A