Information

  • Document No.

  • Picture of building

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location

Building information

Building details

  • Number of residential lots?

  • Number of commercial lots?

  • Number of floors?

  • Number of car park floors?

  • Is there a manager on site at this location?

  • Contact name:

  • Contact details:

Building numbers

  • Ase no.

  • Fip phone no.

  • Lift phone no.

  • Electric nmi no.

  • Hydraulic meter no.

  • Gas meter no.

Reason for visit

  • Defect inspection

  • Routine inspection

  • Accident / near miss / incident

Previous inspection

  • Has the last inspection been reviewed?

  • Are there any outstanding actions?

Building condition

Lighting

  • Good natural lighting

  • Is there lighting stock on site?

  • Who is responsible for changing light fittings?

Garden

  • Current level of appearance (0- very poor , 10- very good)

  • Additional notes

  • Is there any sign of damage?

  • Is there any sign of dying plants

  • Is a contractor engaged to service the gardens

  • Company name

  • Frequency of maintenance

  • Review gardening contract

Exterior facade

  • Current level of appearance (0- very poor , 10- very good)

  • Additional notes

  • Is there any sign of damage?

  • Is there any sign of graffiti?

Glass

Internal

  • How often are the internal windows cleaned?

  • Additional notes

  • Is there any sign of damage?

  • Current level of appearance (0- very poor , 10- very good)

  • Additional notes

External

  • How are the external windows cleaned

  • How many times a year are the inaccessible windows cleaned?

  • Additional notes

  • Date of last clean

  • Is there any sign of damage?

  • Current level of appearance (0- very poor , 10- very good)

  • Additional notes

Loading bays

  • Current level of appearance (0- very poor , 10- very good)

  • Additional notes

Common area

  • Current level of appearance (0- very poor , 10- very good)

  • Additional notes

Storage

  • Current level of appearance (0- very poor , 10- very good)

  • Additional notes

Office

  • Current level of appearance (0- very poor , 10- very good)

  • Additional notes

Essential Safety Measures

E.S.M log booking

  • Is a logbook present on site?

  • Location:

  • Generate and supply new logbook for site

  • Is the certificate of occupancy displayed in the ground foyer?

  • Supply and install of certificate in foyer

Fire services

  • Name of servicing contractor

  • Ase number

  • Evacuation plan displayed?

  • Photo of evacuation plan

  • Are fire services being maintained as per the occupancy certificate?

  • Equipment located on site

  • Hose reels

  • Lay flat hose

  • Hydrants

  • Extinguishers

  • Sprinklers

  • Diesel pump

  • Electric pump

  • Fire indicator panel

  • Fire service log books maintained on site

  • Location

  • Date of last fire service?

  • Fire alarm system functioning correctly?

  • Extinguishers recently serviced?

  • Date of last service

  • Hose reels recently serviced?

  • Date of last service

Mechanical services

  • Name of service contractor

  • Equipment located on site

  • Car park exhausts

  • Co2 sensors

  • Boilers

  • Splits

  • Condensers

  • Filters

  • Dampeners

  • Date of last service

  • Servicing contractor

  • Chiller

  • Cooling tower

  • Date of last audit

  • Servicing contractor

  • Auditing contractor

  • Has the esm log book been signed?

  • Date of last service

Means of egress

  • Name of service contractor

  • Has the esm log book been signed?

  • Date of last service

Path of travel / discharge to and from exits

  • Is the path clear of obstructions that encroach on or into the designated path of travel?

  • Ensure no unauthorised alterations have been carried out on these sections.

  • Ensure exits have not been blocked.

Fire / smoke doors

  • Is there a log of all fire doors on site?

  • Are the doors and associated equipment in working order? (Seals undamaged, etc)

  • Do the automatic closing facilities work?

Exits

  • Ensure no unauthorised alterations have been made that could compromise the building integrity

  • Ensure no obstructions have occurred that may obstruct the door swing

  • Ensure no tampering or interference with the self closing or automatic operation of the fire doors.

Emergency lighting & signs

  • Name of servicing contractor

  • Is a lighting logbook present on site?

  • Location:

  • Determine electrical contractor and obtain copy of most recent report

  • Has an emergency lighting and sign report been completed in the last 6 months

  • Date of last report

  • Has the esm log book been signed by the electrical contractor?

  • Have faulty fittings been replaced?

Lifts

  • Servicing contractor

  • Has the esm log book been signed?

  • Date of last service

Annual inspection

  • Servicing contractor

  • Has the esm log book been signed?

  • Date of last service

Annual audit

  • Servicing contractor

  • Date of last annual audit?

  • Copy of report stored on site?

  • Location:

  • Has the esm log book been signed?

  • Date of last service

Preventative Maintenance

Car park entry/exit door

  • Are there any car park access/ egress gates located on site

  • How many?

  • Location

  • Type

  • Who has authority to operate gates

  • Are the gates monitored by access control?

  • Is there an agreement in place to maintain/ clean gates?

  • Frequency of service

Auto doors

  • Are there any auto doors located on site

  • How many?

  • Location

  • Who has authority to operate doors

  • Are the doors monitored by access control

  • Is there an agreement in place to maintain/ clean doors?

  • Frequency of service

Access lifts

  • Are there any access lifts located on site

  • How many?

  • Location

  • Who has authority to operate lift?

  • Is there an agreement in place to maintain/ clean lift?

  • Frequency of service

Waste units / chutes

  • Is there a compactor located on site

  • Who has authority to operate compactor?

  • Is there an agreement in place to maintain compactor?

  • Frequency of service

  • Are there waste chutes located on site?

  • Is there an agreement in place to maintain/clean chutes

  • Frequency of service

Pest control

  • Is there an agreement in place for pest control?

  • Frequency of service

  • Seek quotes for ongoing maintenance

Cleaning

Waste management

  • Garbage?

  • Number of bins?

  • Recycling?

  • Number of bins?

  • How often are the bins cleaned?

  • Date of last clean?

  • Engage contractor to clean bins

  • Is there a s.w.m.s for waste removal?

  • Do employees have the correct p.p.e for the task?

Toilets

  • Are there toilets located on site?

  • Men's toilet located on site

  • How many toilets?

  • How many urinals?

  • Are the toilets in operational order?

  • Are the urinals all operational?

  • Toilet roll holder?

  • Urinal cakes?

  • Sanitary bin?

  • Syringe disposal?

  • Spray unit

  • Soap dispenser?

  • General condition of toilets? (1 - very poor to 10 - very good)

  • Women's toilet located on site

  • How many toilets?

  • How many urinals?

  • Are the toilets in operational order?

  • Are the urinals all operational?

  • Toilet roll holder?

  • Urinal cakes?

  • Sanitary bin?

  • Syringe disposal?

  • Spray unit

  • Soap dispenser?

  • General condition of toilets? (1 - very poor to 10 - very good)

  • Disabled toilet located on site

  • How many toilets?

  • How many urinals?

  • Are the toilets in operational order?

  • Are the urinals all operational?

  • Toilet roll holder?

  • Urinal cakes?

  • Sanitary bin?

  • Syringe disposal?

  • Spray unit

  • Soap dispenser?

  • General condition of toilets? (1 - very poor to 10 - very good)

  • Unisex toilet located on site

  • How many toilets?

  • How many urinals?

  • Are the toilets in operational order?

  • Are the urinals all operational?

  • Toilet roll holder?

  • Urinal cakes?

  • Sanitary bin?

  • Syringe disposal?

  • Spray unit

  • Soap dispenser?

  • General condition of toilets? (1 - very poor to 10 - very good)

  • Is there a s.w.m.s for toilet cleaning?

  • Do employees have the correct p.p.e for the task?

Car park cleaning

  • Is there an agreement in place for car park cleaning?

  • Frequency of service

  • Seek quotes for ongoing maintenance

Window cleaning

  • Is there an agreement in place for window cleaning

  • Servicing contractor

  • Frequency of service

  • Seek quotes for ongoing maintenance

Safety

First Aid

  • First aid kit located on site?

  • Supply and deliver first aid kit on site.

  • Location

  • Are cabinet / kits clean and orderly?

  • Clearly labelled?

  • Easy access?

  • Employees aware of first aid location?

  • Are all contents within their expiry date?

  • Are emergency numbers displayed?

  • Display emergency numbers.

  • Are staff trained in first aid and CPR?

Personal Protective Equipment P.P.E

  • Protective glasses

  • Earmuffs / ear plugs

  • Gloves

  • Face / dust masks

  • Rubber gloves

  • Protective boots

  • Overalls

Incident registry

  • Incident registry located on site?

  • Supply and deliver on site.

  • Location

  • Clearly labelled?

  • Easy access?

  • Employees aware of incident register?

Ladders

  • What ladders are located on site?

  • Are ladders non conductive? ( wood or fibre glass)?

  • Are ladders in good condition?

  • S.w.m.s located on site

  • Supply swms for ladder use

  • Used according to instructions?

Tools & Equipment

Chemical safety

  • Material safety data sheets available for all chemicals?

  • Risk assessment completed for all substances?

  • Are all containers labelled correctly?

  • Is adequate ventilation provided?

  • Are workers trained in the correct use of chemicals?

Electrical safety

  • Safety switches installed?

  • No double adapters in use?

  • Electrical leads and equipment tested and tagged in last 6 months?

  • Date of last inspection

  • Arrange testing and tagging of all electrical equipment.

  • All leads in operational condition? No broken plugs, sockets or switches, frayed or damaged leads, strained leads etc.

  • No power leads across walkways?

Waste management safety

  • Have all employees been inducted on the correct operation of compactors / rotators etc.

  • Have all employees inducted on s.w.m.s

  • S.w.m.s located on site

  • Supply swms for waste management

Safety signage

Security

Access control

  • Is there access control at the building?

  • System software

  • Number of readers?

  • Location of control room

DVR

  • Are there cameras at the building?

  • System DVr

  • Number of cameras

  • Location of control room

  • Additional notes

Building security

  • What is the current perceived level of security 1- very poor to 10 - very good

  • Recommendations to increase security.

  • Carpark exit ( swipe, induction, remote, etc.)

Observations

Observations

  • Please list all observations, recommendations here

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.