Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • Proprietor

  • Manager

  • Primary Authority

  • Opening hours

  • Tel. no.

Red Flag Issues from this inspection

POLICY ARRANGEMENTS

  • Food premises registration document available & signed

This Inspection

  • Type of visit

  • Purpose

  • Intervention

  • Unannounced visit?

Background

  • Customers

  • Comments

  • Is food solely for consumption on the premises?

Foods

  • What types of food are sold

  • Eggs/Soft cheese?

  • What processes apply?

  • Raw milk?

  • What processes apply?

  • Other dairy?

  • What processes apply?

  • Open/unwrapped raw meat?

  • What processes apply?

  • Per packed raw meat?

  • What processes apply?

  • Fish and/or shellfish?

  • What processes apply?

  • Fruit &vegetables?

  • What processes apply?

  • Cooked meat, or fish/shellfish?

  • What processes apply?

  • Fish and/or shellfish (open)?

  • What processes apply?

  • Fish and/or shellfish (wrapped/packed)?

  • What processes apply?

  • Sandwiches/pies?

  • What processes apply?

  • Confectionary?

  • What processes apply?

  • Alcoholic drinks?

  • What processes apply?

  • Alcoholics beverages/soft drinks?

  • What processes apply?

  • Bakery?

  • What processes apply?

  • Other?

  • Specify?

  • What processes apply?

General premises

  • Are the Walls in good repair, non absorbent and easy to clean?<br> <br>​Walls Y N Floors Y N Ceilings Y N Doors and Windows Y N <br> <br>

  • Are the floors in good repair, non absorbent and easy to clean? <br> <br>

  • Are the ceilings in good repair, non absorbent and easy to clean?<br> <br>

  • Are the doors and windows in good repair, non absorbent and easy to clean? <br> <br>

  • Do you have toilets on the premises?

  • Do you have a wash hand basin nearby with a supply of hot water, soap and hygienic hand drying facilities?<br> <br>

Cooking & Preparation Methods

  • Salting, curing or smoking?

  • Traditional/full preparation?

  • Cooking from chilled?

  • Cooking from frozen?

  • Open foods handled?

  • Cook/chill?

  • Cook/freeze?

  • Foods prepared in advance?

  • Hot holding?

  • Reheating?

  • Foods cooked in advance?

  • Raw egg dishes?

  • Sandwich preparation?

  • Preparing meat products?

  • Microwaving?

  • Blast chill/freezing?

  • Packing?

  • Other (specify)

High Risk Processes

  • Sous vide?

  • Vacuum packing?

  • Meat slicing?

  • Bottling?

  • Chemical disinfection?

  • Other?

1. NATURE OF OPERATION & FOOD SOLD

  • General information, size of business, no of covers, weekly, high risk foods present ...

2. FOOD SAFETY MANAGEMENT SYSTEM (FSMS)

  • Type

  • Front section completed?

  • Staff training completed?

  • Cleaning schedule completed?

  • Cleaning schedule - alternative in place?

  • Is cleaning an issue?

  • Supplier details complete & up to date?

  • Opening check complete?

  • Reviews carried out?

  • Observations

  • Has an adequate analysis been done?

  • Have all of the food safety hazards been properly identified?

  • Have adequate/appropriate controls been identified?

  • Are control measures in place?

  • Have critical limits been properly set?

  • Are controls adequately monitored?

  • Are the monitoring procedures being maintained?

  • Have appropriate corrective actions been identified?

  • Are corrective actions being taken as specified?

  • Are reviews carried out?

  • Is there adequate documentation e.g. HACCP plan etc?

  • Are appropriate records maintained (e.g. Temp records etc)?

  • Outcome

ARRANGEMENTS

  • Is there a HACCP plan in place that follows the codex principles?

  • When is the HACCP system due for review?

  • Is the system applicable to the processes and food groups that are being prepared?

  • Are flow charts available for processes, and have they been verified?

  • Are monitoring and verification procedures in place and operating effectively?

Complaints procedure

  • Procedure understood & followed

  • Customer comments book available

  • Suitable replies to customers comments entered

3. TRAINING, SUPERVISION, & INSTRUCTION

  • How many staff handle open food?

  • Is induction training given?

Food Hygiene training

  • Managers & all food handling staff fully trained in appropriate safety & hygiene requirements?

  • Details recorded on personal training files?

  • Photocopies of certificates, etc available & held on file?

  • Available for each member of staff

  • Completed, dated, signed & up to date

  • Food hygiene training given during induction

  • Are staff trained to level 2?

  • How many staff have level 2 training or equivalent?

  • Member of staff

  • Staff member
  • Name

  • Course

  • Date

  • Certificate No.

  • Are staff trained to level 3?

  • How many staff have level 3 training or equivalent?

  • Member of staff

  • Staff member
  • Name

  • Course

  • Date

  • Certificate No.

  • Are staff trained to advanced/level 4?

  • Are staff trained to level 3?

  • How many staff have level 4 training or equivalent?

  • Member of staff

  • Staff member
  • Name

  • Course

  • Date

  • Certificate No.

  • Outcome

4. PURCHASING

  • Hazards: contamination of product, inherent pathogens, bacterial growth ...
    Controls: use reputable supplier, agree specification of product ...
    Monitoring: visual checks, temperature checks, date marking, records ...

  • Observations

  • Outcome

Food Safety System / Due Dilligence records

  • Has an approved supplier list been created?

  • Have any checks been conducted on suppliers or certification obtained?

  • Has a hygiene policy been created and communicated to staff?

  • Are policies in existence relating to allergens, product withdrawal, food poisoning, glass, traceability and supplier approval?

5. WORKING PRACTICES

a) DELIVERY / RECEIPT

  • Hazards: contamination of product, inherent pathogens, bacterial growth ...
    Controls: use reputable supplier, agree specification of product ...
    Monitoring: visual checks, temperature checks, date marking, records ...

  • Observations

  • Outcome

STORAGE & DELIVERY

  • Condition of delivery vehicles & driver checked & recorded

  • Condition of food checked and recorded

  • Chilled food delivered @ +8 deg C or colder

  • Frozen food delivered @ -12 deg C or colder

  • Date coding & food quality checked

  • Abused or damaged goods rejected

  • Deliveries not left unattended, uncovered, etc

  • Unwrapping/ decanting carried out in separate areas

Storage

  • Chilled/ frozen food stored without delay

  • Food stored on suitable racking off the floor (6")

  • Environmental factors satisfactory (temperature, etc)

Refrigerated / Freezer Storage

  • High risk chilled food stored @ or below +8 deg C

  • Frozen food storage @ -18 deg C or colder

  • Defrosted food never refrozen

  • Food containers sanitised before use

  • Use by date codes transferred to containers

  • Food not stored in open containers

  • Cardboard/wooden containers not used in refrigerators

  • Food not stored in open tins

  • Glassware not used to store food in refrigerators

  • In multi-use refrigerators are raw & cooked products separated to avoid the risk of cross contamination

  • Are egg's stored under refrigerated conditions & date marked

  • Refrigerators not overstocked/overloaded

  • Strict stock rotation being observed

  • All "open foods" kept wrapped, inc cheese, etc

Ambient Storage

  • Storage temperature is appropriate

  • Protective light shields (diffusers) cover all light sources

  • No open dried goods

  • Food not stored near chemicals

  • Date codes transferred to decanted food

  • Strict stock rotation being observed

  • No out of date dried goods identified

b) PREPARATION

  • Hazards: contamination/cross contamination, temperature abuse ...
    Controls: minimise prep time & handling, separate prep areas/equipment, cleaning & disinfection, personal hygiene ...
    Monitoring: supervision, cleaning schedule, colour coded equipment, records ....

  • Observations

  • Outcome

General

  • Adequate protection for display avoiding contamination

  • Display units cleaned & sanitised after use

  • Left over meat / fish is not re-used in other made up dishes

  • Glass / crockery containers or other items avoided

  • Glass breakage procedures understood & operated

FOOD PREPARTION

Sanitisation

  • Adequate supplies of sanitiser available & used

  • Correct application of sanitiser & staff appropriately trained

  • Chopping boards, knives, slicers, etc, sanitised / washed after use

  • Salad wash available & used

  • Detergent sanitiser used in dishwasher or correct manual washing methods used

Initial Food Preparation

  • Raw food not prepared near cooked food & utensils/surfaces sanitised between each use

  • Disposable towels used to wipe down food surfaces

  • Frozen food defrosted under refrigerated conditions

  • Cold food refrigerated between preparation & service

  • High risk foods kept out of refrigerated conditions as short as possible during preparation

  • All high risk foods not left unattended e.g. During breaks

  • All food prepared with minimum delay

Pre-cooking & Reheating

  • No unnecessary pre-cooking

  • If hot food has to be per-cooked are suitable control measures in place & strictly followed

  • If cold food has to be pre-cooked are suitable control measures in place & strictly followed

  • Blast chiller available if pre cooking regularly & short cook chill code of practice applied

  • Blast chiller temperatures / time records available & completed

  • If no blast chiller, are hot foods chilled quickly

Allergens

  • Allergen control is being managed effectively?

c) COOKING

  • Hazards: inadequate cooking, direct and cross contamination ..
    Controls: cooking temp/time, size of joint (max 2.5 kg), bulk ....
    Monitoring: use of probe thermometer, records, probe calibration/disinfection ....

  • Observations

  • Outcome

6. TEMPERATURE CONTROL

A) COOLING

  • Hazards: growth of surviving spores, further contamination
    Controls: cool rapidly, keep food covered
    Monitoring: time and temperature checks, records, cook-chill?

  • Outcome

Cold Food

  • Display units not overloaded

  • Food on display kept below +8 deg C or 4 hour rule applied

  • Leftover food from display above +8 deg C disposed of

  • Buffets out for a Maximum time of 4 hours

B) HOT HOLDING

  • Hazards: bacterial growth, further contamination
    Controls: keep food above 63C, use clean equipment, cover if possible
    Monitoring: use probe thermometer, records

  • Outcome

Hot Food

  • All high risk food cooked to a core temperature of @ least 75 deg C

  • Hot food display temperature kept above 63 deg C

  • Random temperature records maintained relating to high risk foods?

  • Hot food from display never reheated

C) REHEATING

  • Hazards: survival of bacteria, bacterial toxins not denatured
    Controls: thorough reheating
    Monitoring: use probe thermometer, records

  • Outcome

D) SERVICE & DISPLAY

  • Hazards: physical or bacterial contamination, growth of bacteria
    Controls: time/temperature checks,separation, cleanliness of equipment
    Monitoring: visual checks, temperature checks, records

  • Outcome

Food Service

  • Delays between preparation & service kept to a minimum

  • Cold food refrigerated between preparation & service

  • Food covered where possible

  • If no blast chiller available, is action taken to chill food as quickly as possible & used within 24 hours

  • 4 hour rule taken into account

E) CHILLED, FROZEN, & AMBIENT STORAGE

  • Hazards: contamination of product, inherent pathogens, bacterial growth
    Controls:
    Monitoring: visual checks, temperature checks, date marking, records

  • Outcome

F) TEMPERATURE MONITORING

  • Probe wipes available

  • Probe calibrated monthly & checks recorded

  • Annual formal calibration & certification available

  • Temperature test medium available in all refrigerators & used

  • Probe used to check fridge & freezer temperatures

  • Frequency check in line with company procedures (or at least twice a day)

  • Probe breakdown procedures in place

  • Action taken for unsatisfactory product temperatures

Temperature Records

  • Food deliveries (chilled & frozen)

  • All refrigerators

  • All freezers

  • High risk hot food core temperatures

  • Cold food display / salad service units (if applicable)

  • Hot food display/ service units (if applicable)

  • Records kept for at least 3 months

7. STRUCTURE

Loose Fittings

  • Any loose fittings, nuts,bolts, screws, drawing pins, etc seen above food preparation areas

  • Notice boards not positioned above or in close proximity to food preparation areas

  • No drawing pins on notice boards

Walls

  • Smooth, impervious, non flaking

  • Light coloured

  • Capable of being easily cleaned

  • Undamaged

Flooring

  • Non-absorbent

  • Anti-slip

  • Without crevices

  • Capable of being thoroughly cleaned

  • Resistant to acids, grease, salts, etc

  • Trapped drain gullies provided

  • Sufficient gradient for drain off (1 in 60 minimum)

Ceilings

  • Smooth, impervious, non flaking

  • Fire resistant

  • Light coloured

  • Coved at wall joints

  • Capable of being thoroughly cleaned

Maintenance

  • Defect reporting system in place

  • System for auctioning urgent defects in place

Sanitary Provision

  • Provision of adequate facilities for staff

  • Provision of adequate facilities for others

  • Clean

  • Provision of suitable washing / drying facilities

  • Hot & cold running water

8. CONDITION OF EQUIPMENT

Wood, Packing Materials, Cloths, Wire Wool, etc

  • Crude outer packaging not on food preparation surfaces

  • Wooden handled equipment not in use

  • No worn / frayed cloths, tea towels, etc

  • Wire-wool, brillo pads, metal scourer, etc not in use

Refrigeration & Maintenance Records

  • Microwave emission checks carried out @least annually

  • Microwave emission test records available

  • Refrigeration maintenance contract in place

  • Records of call outs / actions retained

  • Dishwasher maintenance

  • EHO inspection reports available & action points if any rectified

  • Cooking oil stored in bundled area

  • Waste oil disposed of through recognised contractor

  • Out of date or unfit food appropriately disposed

  • Glass breakage procedure in place & operated

Changing Rooms

  • Adequate facilities provided

9. CLEANING & DISINFECTION

A) PREMISES

Cleaning schedule, etc

  • Cleaning schedule on display & implemented

  • Schedule monitored daily & checks recorded

  • Deep clean contract in place & included within cleaning schedule

  • Deep cleaning records retained

  • Deep cleaning contractors risk assessments available & held on file

  • Deep cleaning contractors Safe Systems of Work available & held on file

  • All cleaning staff fully trained &competent to carry out specialist works

  • Photographic evidence available following extract duct deep cleaning

Cleaning Standards

  • Floors & walls / floor / equipment junctions

  • Wall surfaces to hand height (low level)

  • High level areas (who's responsibility)

  • Cooking equipment, including ovens, grills, fryers, etc

  • Internal surfaces of refrigerators &freezers

  • Refrigerator & freezer doors seals

  • Food preparation surfaces, including chopping boards

  • Wash hand basins & sink units

  • Overall effectivity (include results of swab tests, if conducted)

B) EQUIPMENT

  • Drink dispensers, ice machines & post mix machines

  • Food preparation equipment, e.g. Food slicers, mixers, etc

  • Crockery

  • Cooking utensils

  • Utensils store age appropriate

  • Cleaning equipment colour coded

10. TRANSPORT & DELIVERY

11. PEST CONTROL

  • Pest control contract in operation and BPCA member?

  • Annual review meeting conducted with contractor?

  • Contractor escorted around the premises?

  • Pest contract log book retained on site and available for inspection?

  • Actions from contractors visits are closed out?

  • Suitable preventive measures in place for controlling pests & vermin, including clean areas externally, adequate proofing, sound structures, etc?

  • Un-screened windows / doors kept closed?

  • No active infestation noted?

12. WASTE

  • Have all waste products been identified & assessed

  • Disposed of through authorised waste disposal company

  • Are duty of care waste transfer notes available & held on file

13. PERSONAL HYGIENE

Personal Hygiene Standards

  • All food handlers issued and trained in good hygiene guidance

  • Finger nails are short, unpolished & clean

  • Good personal hygiene practices being followed (seen @ time of inspection)

  • Long hair properly tied back, including waiting staff

  • Open sores, cuts, or splints & bandages on hands are completely covered while handling food.

  • No open wounds, sores, etc noted.

Clothing

  • Clean protective over-clothing worn

  • Suitable head covering provided & worn for all working within the food preparation area & food rooms

  • Over-clothing not worn outside work

  • Personal clothing stored appropriately

Bad Habits

  • Staff not eating or drinking in food rooms

  • Staff not coughing / sneezing over food, etc

  • Staff not fondling hair, picking nose, scratching, etc

  • No evidence of staff smoking in food rooms

Hand Washing

  • Did staff wash their hands between tasks (handling raw meat, seafood,, mops, garbage, etc).

  • Do staff wash their hands properly (hands are washed or gloves are changed at critical points)

  • "Wash you hands now" notices displayed in WC areas

  • Bacterial soap provided at all wash hand basins

  • Disposable paper towels provided & used to dry hands

  • Only approved jewellery worn

Staff illness

  • Management fully aware of procedures to follow in the event of staff illness

  • Catering staff fully aware of procedures to follow in the event of illness

  • Return to work sickness forms / questionnaires completed

Pre employment Screening

  • Pre-employment questionnaires completed

  • Report of infection declaration forms signed

Vending Machines

  • All drinks / food vending machines cleaned daily

  • Hygiene record card inside (as appropriate)

  • Sanitiser used to clean dispense areas

  • All staff fully trained

  • Acceptable standards of cleanliness

Additional Observations

Recommendations

  • Client's Representative

  • Auditors Signature

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