FreshStop Admin Contact Report

• Site Name:

• Symphony Week:

• Week Audited:

• Conducted on

  Date

• Audit conducted by:

• Retailer/ Manager on Duty:

• Admin Clerk on duty:

• Admin Clerk Daily Duties & General Store info

Profit Report

• Opening Stock

• Closing Stock:

• Sales

• Shortages:

• % to Sales (Shortage/ Sales x 100)

• Trading GP:

• Trading %

• Waste:

• % Waste to Sales (Waste/ Sales x 100)

• Purchases:

• % Purchases to Sales (Purchases/ Sales x 100)

• Total GP

• Total GP %

End Of Day Rports

• Is the admin clerk checking the EOD Sales Reprint Daily for any GP discrepancies?

  Yes

  No

  N/A

• Does the admin clerk print the EOD Exception Report Daily?

  Yes

  No

  N/A

• Does Symphony and Namos Sales match?

  Yes

  No

  N/A

Stock Take

• Has the entire store been counted within a 30 day period?

  Yes

  No

  N/A

• Was all the variances investigated?

  Yes

  No

  N/A

• Comments:

Negative Stock Report & Top 20

• Has the negative SOH report been checked?

  Yes

  No

  N/A

• Does the admin clerk check Top 20 Ascending & Descending Profit Report Daily?

  Yes

  No

  N/A

HO Deleted Items

• Has the Deleted Items been checked and cleared?

  Yes

  No

  N/A

Recipes

• Has the Recipe Summary report been check for any discrepancies?

  Yes

  No

  N/A

• Was the admin clerk informed of their mistake and showed how to fix their mistake?

  Yes

  No

  N/A

Auto Generated Ordering

• Is the store using automated ordering?

  Yes

  No

  N/A

• Is the store capturing invoices using Purchase Orders?

  Yes

  No

  N/A

Waste & SOH Adjustments

• Is the store capturing Waste Daily?

  Yes

  No

  N/A

• Is the admin clerk filing a blank waste sheet on days that have no waste?

  Yes

  No

  N/A

• Is the admin clerk following up and capturing SOH adjustments/ Transfers daily?

  Yes

  No

  N/A

GRN Book

• Is the store using the GRN book?

  Yes

  No

  N/A

Promotions

• Are all promotions loaded on Namos?

  Yes

  No

  N/A

• Is the admin clerk deleting old promotions?

  Yes

  No

  N/A

General

• Comments:

• Monday Checklist
  (Please mark all N/A if store is visited on any other day except for Monday, but still discuss all questions with the store)

Before Week Roll Over

• Has the admin clerk captured all waste, transfers, invoices and stock take for the previous week?

  Yes

  No

  N/A

• Is the Symphony/ Namos tokens correct and Symphony giving the roll over message?

  Yes

  No

  N/A

• Has the admin clerk printed the top 20 Ascending and Descending Closing Stock Report and rectified any issues?

  Yes

  No

  N/A

• Has the admin clerk printed the Profit Report (Group Suppressed) and checked for abnormalities?

  Yes

  No

  N/A

• Remind the store to back up Symphony before Roll Over

After Week Roll Over

• Has the admin clerk/ manager completed the declaration?

  Yes

  No

  N/A

• Has the declaration been submitted to Kathrine Dernier & BC?

  Yes

  No

  N/A

• Does the admin clerk print the No Sales Report and delete all items on it?

  Yes

  No

  N/A

• I the retailer/ manager & admin clerk hereby accept and confirm that all the information contained in this report is correct at the time it was completed.

• Retailer/ Manager

  Sign

• Admin Clerk

  Sign

• FS Admin Manager

  Sign

• Store BC

• Date

  Date