Audit

Your Housing Information

Your Housing Supervisor:

Your Housing Supervisor's cell:

Your street address:

Your residence telephone number:

Trash Pickup Day
Contact/Reference Information

Chancery Street Address: Plot 8847/8/9 Government Enclave, Gaborone Botswana
Chancery Mailing Address: P.O. Box 90 Gaborone Botswana
Main Telephone Number: +267 395 3982
Post One Gaborone: +267 373 2222
CDC Main Number: +267 367 2400

Emergency Numbers

Maintenance Emergency (call Post One): +267 373 2222
BTC (phone): +267 373 2332
Fire: 998
Locksmith: +267 373-2464 or +267 71582-554

Checklist
Air Conditioning and Heating Units

The occupant knows the location of the remotes and the symbols on them.

The occupant knows how to remove the filter and clean the units.

Appliances: Housing Supervisor will provide manuals for all appliances.

The occupant knows how to operate the stove and oven, including the oven clock.

The occupant knows how to operate the washing machine, including understanding the cycles, where to put the soap, and where to put the fabric softener.

The occupant knows how to operate the dishwasher, including knowing where to load the soap and salts.

The occupant knows how to operate the dryer, including understanding where the lint filter is and how to keep it clean.

Transformers

The occupant knows how to turn the transformers on and off.

The occupant knows that the transformer must be kept on a tile or hard surface, never on carpet or other flammable materials.

Smoke Detectors and Carbon Monoxide Meter

The occupant knows how to check if the smoke and carbon monoxide meters are working as well as how to replace the battery.

Electrical Circuit Breakers

The occupant knows where the circuit breakers are located.

The occupant has made sure that the switches are labeled. If the switches are not labeled, the occupant must submit a work order.

The occupant knows how to trouble-shoot the circuit breakers.

Water Shut-Off Valve

The occupant knows the location of the valve.

The occupant knows how to shut off the valve in case of a water leak.

Telephones

The occupant has checked to see if the phone(s) are working and has confirmed that they are.

The occupant knows how to unlock the telephone (which prevents unauthorized use).

The occupant has checked to see if the ADSL is active (If the previous tenant had an ADSL line, Post will maintain the line until the occupant moves in).

Keys

The occupant has received two sets of keys and remotes for all exterior doors, the garage, and the property gate.

The occupant understands that they may have additional sets made at hardware stores and may purchase remotes that FAC will program.

The occupant knows the storage location of extra interior door keys (usually in a closet).

Yard

The occupant knows how to use the sprinkler/irrigation settings.

The occupant understands that they are responsible for yard upkeep.

The occupant confirms that garden tools have been provided.

Outdoor Security Lights

These lights are automatic. If these lights are not working, the occupant must submit a work order.

Electric Fence

The occupant knows where the switch is located and how to turn it off (may be in guard booth of compounds).

The occupant understands that they must keep the electric fence clear of branches and leaves.

Vehicle Gate

The occupant knows how to open the gate manually.

Garage Door Operation

The occupant knows how to open the garage door manually in case of power failure.

Generator
Swimming Pool

The occupant has a pool maintenance sheet or has checked the Housing Handbook for instructions.

The occupant knows how to operate, clean, and chlorinate the pool.

Trash

The occupant knows that post provides two garbage cans that must be marked with your street address.

The occupant knows pickup is once a week at any time of the day or night, even midnight, so they must put bins out first thing in the morning on the pickup day.

The occupant knows that it is likely that people will go through their trash bins, so they should shred all personal papers.

The occupant knows that large amounts of yard waste are not permitted in city trash bins and that they can arrange for a separate yard waste service.

Recycling:

The occupant understands that glass, cans, magazines, plastic, and newspaper (no cardboard) can be recycled at the Chancery and USAID. Home pickup can be arranged through a separate service.

Furniture

The Housing Coordinator will have a furniture inventory list for the property.
The occupant knows that the must:
a. Verify that the list is accurate
b. Verify the condition of furniture and has noted problems

The occupant knows that FAC will help hand mirrors and large pictures ONE TIME ONLY and the occupant must submit a work order to arrange this.

UAB/HHE

GSO Shiping will contact the occupant regarding their UAB/HHE shipments, or the occupant can contact the office at #. A logistic specialist will be assigned to help the occupant with all of their shipping and vehicle logistics.

Security

The occupant understands that the RSO will conduct a security walk-through with them to discuss the alarm system and other security issues. The occupant must submit a Security Work Order using eServices to arrange a time and date.

Occupant and Housing Agreement

Occupant Name:

Organization:

Work Telephone:

Quarters Address:

Date Moved In:
Date of Walk-Through Check In:

Housing Supervisor Name:

Exceptions to the following may be listed in the "Check-In Exceptions" section. By selecting "Yes", the occupant certifies that they have read and understood each statement.

1. The Occupant agrees that the unit was received in good condition. All appliances, furniture, cabinets, bathrooms, floors, walls, windows, doors/frames, drapes/sheers, and carpets are clean and in good condition.

2. The voiles in the occupant's quarters are currently 0 years old and have a minimum of 7 years life span remaining. The drapes in the occupant's quarters are currently 4 years old and have a minimum of three years life span remaining.

3. With the exception of normal wear and tear or other circumstances beyond the control of the occupant, at the time of the occupant's departure, the unit, furnishings and equipment shall be returned clean and ready to occupy. Please refer to the "Gaborone Housing Handbook" for additional information and definitions on this important issue. A General Service Officer will inspect the premises prior to the occupant's departure to determine the occupant's financial liability for any damages to the quarters or its contents that are considered to be beyond normal wear and tear.

a. Excess dirt, stains of any sort, burns or other damage to carpets, drapes/sheers, furnishings or the structure are not considered normal wear and tear regardless of the location.

b. the keeping of pets in the unit is a privilege and not a right. Any damage attributed to pets is not considered normal wear and tear.

4. The occupant will maintain the garden and the pool in good condition. This includes trimming back the hedges, caring for the lawn, maintaining the flowerbeds and maintaining terraces and alleys clear of moss and mildew. The pool needs to be clean and the pH checked.

5. The occupant is responsible for keeping the outside areas presentable and clear of trash and debris.

6. The premises are assigned to the occupant as living quarters. The occupant shall not be permitted to use the unit for any other purpose without written agreement from GSO/Housing.

7. Once the occupant receives notice of transfer but generally no later than 45 days prior to scheduled departure, the occupant will contact the Housing Office to set up a pre and final check-out date for the premises. This is the responsibility of the occupant and failure to do so may cause either delay in clearing the post or assessment for additional financial charge after departure.

8. A copy of your future inventory will be/has been given to you for signature and will be used again at the check-out. The occupant acknowledges responsibility to contact the Warehouse Inventory Office (NEPA) to arrange a final inventory check-out. Again, failure to do so may cause either delay in clearing the post or assessment for additional financial charges.

9. Copies of the "Occupant Responsibilities" sheets have been given to the occupant and the occupant understand and accept the responsibilities, which will be in effect for the length of your stay in Government Quarters.

10. A copy of the "Gaborone Housing Walk-Through Check-In List" and the "Key Description" sheets have been/will be given to the occupant.

Occupant signature confirming the occupant has read and approved this agreement.
Occupant's Signature Date
Housing Supervisor's Signature
Housing Supervisor's Signature Date
Check-In Exceptions Declared and Noted by Occupant

Failure to submit Check-In exceptions to the Housing Assistant within 14 days of check-in may obligate the occupant to be responsible for all items at departure.

Occupant's Signature
Occupant's Signature Date
Housing Supervisor's Signature
Housing Supervisor's Signature Date
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.