Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Basic Information
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Add location
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Select date
Engineer Name-
Auditor Name-
Engineer
Engineer
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Is engineer dressed appropriately? (company logo'd shirt, neat in appearance)
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Is the engineer wearing appropriate PPE (minimum boots, other PPE depending on site conditions)
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Did the engineer arrive at the agreed time?
Vehicle-
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Is the engineers vehicle clean?
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Is the engineers vehicle tidy internally and safe (nothing stacked above seat height etc)
Administration
Office Administration-
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Has the engineers U-drive been populated with the latest drawings, Fire zone drawings, Commissioning Certificate & Variation schedule, C&E matrix, DeFacto takeoff and tick list for site?
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Has the engineer reported the issue to the office prior to attendance?
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Has the job been raised on the PDA to the engineer correctly, with all relevant information?
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Has the site client been made aware of the planned visit, the planned duration and the systems being serviced?
Engineer Administration-
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Does the engineer have all equipment required to properly service the systems with him, in fit condition (including all electronic devices charged up)
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Does the engineer have all blank certificates required available on the I-Pad?
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Is the engineer aware of which visit this is in the cycle (ie V1, V2 etc...)
Customer Administration-
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Has the engineer introduced himself to the R.P. (responsible person)?
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Has the engineer requested the logbook from the R.P.?
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Has the engineer asked the client about any issues since the last service visit?
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Has the engineer verified that the customer is comfortable with their responsibilities regarding daily attention and weekly testing on site?
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Has the engineer got a basic plan as to which areas should be tested on each visit, such that over a year all necessary servicing will be completed, and discussed plans with the client?
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Has the engineer considered areas which are awkward to access (high security/tenanted/lift shaft etc), and discussed a plan with the client?
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Has the engineer considered when to carry out the sounder test during this visit, and discussed plans with the client?
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Has the engineer considered when to carry out the C&E test for the year, and discussed plans with the client?
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Has the engineer considered any 2 handed work required, and planned with the office to resource accordingly?
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Has the engineer made the office aware of the plans regarding the above items?
Fire Testing- Periodic
Periodic Fire Test
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Has the engineer reviewed the site log book for any issues?<br>[45.3(a)]
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Has the engineer ensured that any faults recorded in the log book have been resolved?<br>[45.3(a)]
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Has the engineer reviewed false alarm rates over the previous 12 months to ensure they are acceptable?<br>[45.3(c)]
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Has the engineer carried out a visual inspection to check if structural or occupancy changes have affected compliance of the system with recommendations for siting of devices?<br>[45.3(b)]
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EG - obstructed call points;
new exits without call points;
new or relocated partitions closer than 500mm to detectors;
Storage encroaching to within 300mm of the ceiling;
A clear space of 500mm below detectors;
Any change of use such that the detector type is now wrong;
any building alterations or extensions requiring additional detection -
Has the engineer isolated the ARC signals from site with SMS?
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Has the engineer isolated the Fire Alarm system correctly to allow testing?
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Has the engineer informed site that the system is disabled?
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Has the engineer set up DeFacto logger correctly for testing?
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Has the engineer checked the battery voltage at each panel with mains on?<br>[45.3(d)]
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Can the engineer confirm the allowable voltage range for chargers?
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Voltage should be 27.4V +or- .2V
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Has the engineer examined batteries and connections, and carried out a momentary load test at each panel with the mains disconnected?<br>[45.3(e)]
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Has the engineer confirmed Fire Alarm functions of the CIE by operating at least one detector or MCP on each circuit?<br>[45.3(f)]
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Has the engineer recorded the devices used in the log book?
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Has the engineered verified device text, zone and location correctly utilising DeFacto and As fitted drawings?
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Has the engineer checked the operation of Fire Alarm devices (ie Sounders and Beacons)?<br>[45.3(g)]
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Has a variation been agreed with the client to record that alarm devices have not been tested on the certificate? (if so ensure it has actually been recorded)
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Has the engineer checked all controls and visual indicators at the CIE for correct operation?<br>[45.3(h)]
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Has the engineer confirmed all ARC signals are being transmitted correctly?<br>[45.3(I)]
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Has the engineer tested all ancillary functions of the CIE? (all interface outputs?)<br>[45.3(j)]
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Has a variation been agreed with the client to record that ancillary functions have not been tested on the certificate? (If so ensure it has actually been recorded?
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Has the engineer checked all fault indicators and their circuits by simulating fault conditions?<br>[45.3(k)
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Has the engineer tested all printers to ensure they operate correctly and that characters are legible?<br>[45.3(l)]
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Has the engineer tested any radio systems according to the manufacturers recommendations?<br>[45.3(m)]
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Has the engineer carried out all further tests and checks recommended by the manufacturer?[45.3(n)]
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Has the engineer de-isolated the system correctly following the works?
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Has the engineer taken the ARC off test with SMS?
Periodic Test reporting-
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Has the engineer reported any outstanding defects to the client?
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Has the engineer completed the system log book?
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Has the engineer issued an inspection and servicing certificate?
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Has the engineer completed his PDA report correctly?
Fire Testing- Anuual
Fire Testing - annual
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Has the engineer completed a functional test of every MCP in this 12 month period?<br>[45.4(a)]
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Has the engineer recorded the reason for any untested MCP's in DeFacto, and recorded the lack of testing as a variation on the certificate?
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Has the engineer examined and functionally tested every automatic fire detector in this 12 month period?<br>[45.4(b)(c)(d)]
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Has the engineer recorded the reason for any untested automatic fire detectors in DeFacto, and recorded the lack of testing as a variation on the certificate?
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Has the engineer functionally tested all optical beam detectors in this 12 month period? <br>[45.4(e)]
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Has the engineer recorded the reason for any untested optical beam detectors in DeFacto, and recorded the lack of testing as a variation on the certificate?
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Has the engineer functionally tested all aspirating detectors in this 12 month period?<br>[45.4(f)]
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Has the engineer recorded the reason for any untested aspirating detectors in DeFacto, and recorded the lack of testing as a variation on the certificate?
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Has the engineer verified that smoke can enter all sampling points on each aspirating detector, by inspection of flow rates, or comparison of transport time with previous results?
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Has the engineer functionally tested all Carbon monoxide detectors in this 12 month period?<br>[45.4(g)]
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Has the engineer recorded the reason for any untested carbon monoxide detectors in DeFacto, and recorded the lack of testing as a variation on the certificate?
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Has the engineer functionally tested all flame detectors in this 12 month period?<br>[45.4(h)]
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Has the engineer recorded the reason for any untested flame detectors in DeFacto, and recorded the lack of testing as a variation on the certificate?
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If the panel is capable, has the engineer confirmed all analogue device values are within range?<br>[45.4(I)]
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Has the engineer checked all fire alarm devices for correct operation, including checking all visual alarm devices are unobstructed and have clean lenses?<br>[45.4(k)]
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Has the engineer replaced all unmonitored, permanently illuminated filament lamp indicators at CIE equipment?<br>[45.4(l)]
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Has the engineer checked and recorded adequacy of radio signal strengths on radio-linked systems?<br>[45.4(m)]
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Has the engineer visually inspected all readily accessible cable fixings to ensure they are secure and undamaged?<br>[45.4(n)]<br>
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Has the engineer confirmed the C&E programming is correct by activating at least one cause and observing all effects?<br>[45.4(o)]
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Has the engineer carried out a capacity test on the standby power supply (Batteries) to ensure it remains suitable for continued service?<br>[45.4(p)]
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Has the engineer carried out any further annual tests recommended by the CIE manufacturer?<br>[45.4(q)]
Annual Test Reporting-
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Has the engineer reported any outstanding defects to the client?
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Has the engineer completed the system log book?
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Has the engineer issued an inspection and servicing certificate?
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Has the engineer completed his PDA report correctly?
Paperwork Completion
Paperwork completion-
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Has the engineer updated his U-drive by the Friday following completion of service?
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Have drawings been updated in the correct format for CAD services?
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Have Certificates been filled out correctly, with any variations CLEARLY stated?
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Has the engineer provided all information relating to defects to the office in a clear format?
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Has the engineer e-mailed up to date configuration data to the engineering e-mail address?
