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Section 1 - Health and Safety Policy and arrangements

  • Is a written Health and Safety Policy in place and up to date?

  • Does the Health and Safety Policy define responsibilities of individuals/ appointed persons?

  • Is a copy of the Health and Safety Policy available for reference for staff?

  • Is there documented evidence to show staff have read and understood the Policy?

Section 2 - Risk Assessment

  • Has someone been formally identified to ensure risk assessments are carried out, and are these appropriate and sufficient?

  • Is a process in place to ensure that the risk assessments have been reviewed? And by whom?

  • Is there documented evidence to show that risk assessments have been shared with staff?

  • Are COSHH risk assessments in place for all substances?

  • Have Display Screen Equipment risk assessments been carried out where identified?

Section 3 - Premises management

  • Are health and safety inspections carried out regularly?

  • Are the health and safety inspections reviewed?

  • Does an appointed person carry out recorded visual safety inspections of the following areas: services (gas, water and electricity), premises including asbestos, storage equipment, and plant/equipment?

  • Is there documented procedure in place for reporting damages/deficiencies to Premises?

  • Are documents available showing yearly inspections of gas appliances available?

  • Are documents available showing inspections are carried out for portable appliance testing?

  • Are there procedures in place to ensure that privately owned electrical equipment is not used on the premises unless it has I been PAT tested?

  • Are documents available showing 5 yearly inspections for fixed wire testing?

  • Are documents available showing inspections for lifting equipment ( LOLER)?

  • Is a person appointed to liaise with and monitor contractors whilst on site?

  • Is a vehicle movement procedure in place?

  • Is a legionella risk assessment in place?

  • Is a procedure in place to ensure that water temperatures, shower head descaling and monitoring of legionella in place?

  • Are water tanks disinfected cleaned and checked for legionella?

  • Is an up to date asbestos survey in place?

  • Is asbestos monitored on an annual basis and is this recorded?

  • Are procedures in place to ensure that anybody working on the premises aware of Asbestos?

Section 3 - Fire Safety and Emergency Procedures

  • Is there a Fire Risk Assessment in place and has this been reviewed within the last 12 months?

  • Have resulting issues from the Fire Risk Assessment been addressed?

  • Has the premises been provided a fire safety certificate?

  • Are emergency evacuation procedures in place to ensure the premises can be evacuated safely to a dedicated evacuation point? Are these on display in relevant areas?

  • Have all staff (including temporary) received appropriate information/training/instruction in what to do in the event of fire, bomb explosion, gas escape?

  • Is a procedure in place for contacting the emergency services in the event of an emergency?

  • Have all required entries in the fire logbook been completed by a competent person?: Fire door ( monthly), Fire alarm (weekly), emergency lights (monthly), fire extinguishers (monthly)

  • Have fire alarms systems been tested by an approved contractor? (6 monthly/yearly)

  • Have emergency lights been tested by an approved contractor? (6 monthly/yearly)

  • Have fire extinguisher been checked by an approved contractor? (Yearly)

  • Is there documented evidence to show fire drills have been carried out?

  • Is the fire logbook completed and up to date?

Section 4 - Contractor Management/building works

  • Has Somebody been appointed to liaise with contractors undertaking major works?

  • Are written procedures in place to ensure contractors undertaking major works?

  • Are written procedures in place to ensure contractors work within policies and procedures?

  • Has somebody been appointed to manage contractors whilst on site?

  • Is a written record of contractor monitoring kept?

  • Are risk assessments and method statements available for all contractors when working on site?

Section 5 - Accident and Incident reporting and investigation

  • Is there a written written accident, disease and danger occurrence procedure?

  • Are all appropriate accidents recorded and logged and are these available?

  • Has somebody been appointed to review and investigate accidents if appropriate?

  • Do you have evidence to show risk assessments are reviewed because of accidents, diseases or dangerous occurrences?

  • Are accidents reported to the relevant person e.g. HSE?

  • Is the accident book accessible at all times and are staff aware of where this is kept?

Section 6 - Medical, First Aid and Welfare

  • Is an up to date first aid risk assessment in place?

  • Are first aider’s names and locations displayed on signs throughout the premises?

  • Are first aid certificates current, approved and records kept?

  • Is there a designated person who monitors first aid kits?

  • Is a record in place of the locations and number of first aid kits?

  • Is there a record of all first aid treatment available?

  • Are there precautions or procedures in place for specific medical conditions e.g. nut allergies?

Section 7 - safety training

  • Have all staff received induction training when starting employment ( including temporary staff)?

  • Have premises team had relevant specialist training for their job and is this current and up to date?

  • Is a training matrix in place for all staff and identified staff who require training?

Section 8 - Buildings, facilities and grounds

  • Are all internal corridors free from tripping hazards and kept clear of obstructions?

  • Are corridors and stairwell adequately lit?

  • Are stair tread non-slip and are the nosing adequately contrasted?

  • Are staircase hand rails secure?

  • Is glazing secure (not cracked or broken)?

  • Are all external walkways even and free of any uneven surfaces?

  • Are all external walkways adequately lit?

  • Are boiler room/ plant rooms and electrical switch gear free from combustibles?

  • Are fences in a good state of repair?

  • Are hedges kept cut to ensure branches brambles etc do not protrude the walkway?

  • Has a risk assessment been carried out by a competent persons on any trees if required?

  • Are refuse and recycling bins stored securely and away from buildings?

  • Are all COSHH substances, flammable equipment stored securely and tidy?

Section 9 - Personal safety and security

  • Have risk assessments been carried for those staff whose personal safety is most likely to be at risk whilst at work? E.g. lone working

  • Is a suitable procedure in place for the security of the premises?

  • Are there clear signs in place to show visitors/contractors where to report to when arriving on site?

  • Is there an appointed person responsible for security, who carries out checks to ensure the building is secure?

  • Is there a procedure for key holders responding to out of hours incidents?

Section 10 - Swimming pool

  • Is a risk assessment in place for the safe use of pool?

  • Are suitable notices in place informing visitors of safe use of the pool?

  • Have staff had relevant first aid training?

  • Is swimming pool checked periodically for cleanliness?

  • Is somebody responsible for checking the water/filters/chemicals and is this logged?

Section 11 - Kitchens

  • Have staff received relevant training? e.g. food hygiene?

  • Are there procedures in place for the safe handling of foods?

  • Are there sufficient risk assessments in place for the kitchen and are staff aware of these?

  • Are procedures in place to ensure kitchen is a safe working environment?

  • Are kitchens cleaned regularly and is this recorded?

  • Are kitchens subject to a deep clean? Oven hoods extraction?

  • Are all kitchen appliances serviced regularly by a approved contractor?

  • Are foods stored correctly and is this routinely checked? Dates etc.

  • Is there a Policy in place for serving foods to visitors with allergies?

  • Signature of person carrying out audit

  • Signature of premises representative

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.