Greek Housing Inspection Form

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

House information

• Address

• Number of residents

• House name

• Site contact

• Chapter advisor

• Risk manager

• Number of rooms

System Documentation

• Central fire alarm system (annual)

  Yes

  No

  N/A

• Fire extinguisher (monthly)

  Yes

  No

  N/A

• Fire extinguisher service (annual)

  Yes

  No

  N/A

• Sprinkler system (annual)

  Yes

  No

  N/A

• Kitchen hood cleaning system (bi-annual)

  Yes

  No

  N/A

• Boiler (2 years)

  Yes

  No

  N/A

• Fire drills (annual)

  Yes

  No

  N/A

• Carbon monoxide detectors (annual)

  Yes

  No

  N/A

• Risk manager education session (annual)

  Yes

  No

  N/A

General Precautions Against Fire

• Combustible waste material creating a fire hazard shall not be allowed to accumulate in buildings or structures or upon premises. (F-304.1)

  Yes

  No

  N/A

• Clearance between ignition sources, such as luminaries, heaters, flame-producing devices and combustible materials, shall be maintained in an approved manner. (F-305.1)

  Yes

  No

  N/A

• Open flames are prohibited, except in supervised science and technology labs. (F-308.1)

  Yes

  No

  N/A

• No smoking in prohibited areas. (F-310.1)

  Yes

  No

  N/A

• Storage in building is orderly. (F-315.2)

  Yes

  No

  N/A

• Storage ceiling clearance of 24 inches is maintained in non-sprinklered areas and 18 inches below sprinkler heads.

  Yes

  No

  N/A

• Combustible materials are not stored in boiler rooms, mechanical rooms or electrical equipment rooms. (F-315.2.3)

  Yes

  No

  N/A

• Storage in attics in non-combustible buildings is enclosed in one hour construction. (F-315.2.4)

  Yes

  No

  N/A

• Outside storage of combustible materials is not less than 10 feet away if it exceeds 6 feet in height. (F-315.3)

  Yes

  No

  N/A

Emergency Planning and Preparedness

• Fire safety and evacuation plans are in place. (F-404.1)

  Yes

  No

  N/A

• Fire safety training provided to residents; please note by whom. (F-406.1)

  Yes

  No

  N/A

• MSDS are complete and available. (F-407.2)

  Yes

  No

  N/A

• Records of hazardous material inventory statements are provided. (F-407.5)

  Yes

  No

  N/A

Use and occupancy-related requirements for group R-2 occupancies

• Fire drills conducted and documented annually. (F-408.3.1)

  Yes

  No

  N/A

• Emergency guide provided. (F-503.1.1)

  Yes

  No

  N/A

Fire Service Features

• Fire apparatus access roads and sidewalks are maintained uninstructed. Note: gates are permitted. (F-503.1.1)

  Yes

  No

  N/A

• Private fire service hydrants, mains and tanks are properly maintained and tested. (F-508.2.1)

  Yes

  No

  N/A

• Fire protection equipment is maintained free from obstruction. (F-508.5.5)

  Yes

  No

  N/A

• Fire protection equipment and locations are identified and maintained. (F-508.5.7)

  Yes

  No

  N/A

Building Service and Systems

• Equipment access is maintained. (F-603.1.5)

  Yes

  No

  N/A

• Fuel-oil storage does not exceed 660 gallons. (F-603.3)

  Yes

  No

  N/A

• Chimneys and appliances are maintained. (F-603.6)

  Yes

  No

  N/A

• Portable un-vented heaters are prohibited. (F-603.4)

  Yes

  No

  N/A

• Incinerators not used unless approved. (F-603.8)

  Yes

  No

  N/A

• Above-ground gas meters are protected from damage. (F-603.9)

  Yes

  No

  N/A

• Records of inspection, testing and maintenance of emergency and standby power systems are available. (F-604)

  Yes

  No

  N/A

• No electrical system hazards observed or reported. (F-605.1)

  Yes

  No

  N/A

• Service equipment areas are adequately illuminated. (F-605.2)

  Yes

  No

  N/A

• Electrical service and branch equipment working space is un obstructed. 30" wide, 36" deep, 78" high. (F-605.3)

  Yes

  No

  N/A

• Electrical room doors and all disconnects are identified. (F-605.3.1)

  Yes

  No

  N/A

• Unapproved multi-plug adapters are not used. (F-605.4)

  Yes

  No

  N/A

• Extension cords are properly used and are not a substitute for permanent wiring. (F-605.5)

  Yes

  No

  N/A

• Outlet, switch, junction boxes and wire splices are covered, (F-605.6)

  Yes

  No

  N/A

• Refrigeration systems are accessible, properly labeled, and records of periodic testing are available. (F-606.5)

  Yes

  No

  N/A

Commercial Kitchen Hoods

• Kitchen hood is provided and maintained as commercial equipment capable of producing grease vapors or smoke, (F-609.2)

  Yes

  No

  N/A

• Hood fire extinguisher system, where provided, has evidence of maintenance and inspection. System coverage and extinguishing agent are appropriate for the type of arrangement of cooking appliances, frying media and exhaust configuration. (F-609.3)

  Yes

  No

  N/A

Fire Resistance Rated Construction

• Fire resistance ratings of rated construction is maintained. (F-703.1)

  Yes

  No

  N/A

• Opening protectives are properly maintained and are not blocked or remade inoperable. (F-703.2)

  Yes

  No

  N/A

• Doors requiring closers are not rendered inoperable by removal of the closer or the installation of any non-automatic hold open device. (F-703.2)

  Yes

  No

  N/A

• Records of annual inspections of sliding and rolling fire doors are available. (F-703.4)

  Yes

  No

  N/A

Decorative Material and Furnishings

• Furnishings do not obstruct or obscure exits. (F-803)

  Yes

  No

  N/A

• Storage of clothing and personal belongings in corridors and lobbies is compliant. (F-803)

  Yes

  No

  N/A

• Flammable materials are limited to not more than 20% of the corridor wall area. (F-803)

  Yes

  No

  N/A

• Natural cut trees are not a hazard. (F-804)

  Yes

  No

  N/A

• Curtains, drapes, hangings and other decorative materials hanging from walls or ceilings shall be flame resistant. (F-805)

  Yes

  No

  N/A

Fire Protection Systems

• Fire detection, alarm and extinguishing systems are operative and inspection, testing and maintenance records are maintained and available. (F-906.1)

  Yes

  No

  N/A

• Fire pumps are inspected, tested, maintained and records available. (F-903)

  Yes

  No

  N/A

• Fire suppression system inspected, tested and records available. (F-904.4)

  Yes

  No

  N/A

• Portable fire extinguishers within 30 feet of commercial type cooking equipment. Class K for deep fryers. (F-904.11.5)

  Yes

  No

  N/A

• Commercial hoods and duct work clean. Records on site. (F-904)

  Yes

  No

  N/A

• Standpipe system maintained. (F-905.1)

  Yes

  No

  N/A

• Portable fire extinguishers are located in a conspicuous location, are readily accessible and are not obstructed or obscured. (F-906.5)

  Yes

  No

  N/A

• Smoke detectors in each dwelling unit or other sleeping unit and common spaces. (F-907.2.6.3.3)

  Yes

  No

  N/A

• Fire alarm systems report to Security or to a central monitoring company. (Greek Life Commons Agreement)

  Yes

  No

  N/A

Means of Egress

• Exits shall be unobstructed at all times. (F-1015.2, F-1003.6)

  Yes

  No

  N/A

• Exterior exits are free from obstruction, including ice and snow. (F-1028.3)

  Yes

  No

  N/A

• Curtains, drapes or decorations shall not be placed to obstruct editor visibility thereof. (F-1028.5)

  Yes

  No

  N/A

• Exit signs shall be clearly marked. Exit signs shall be installed at required exit doorways and where otherwise necessary to indicate clearly the direction of egress when the exit serves an occupant load of 50 or more. (F-2403.12.6)

  Yes

  No

  N/A

• Doors shall be readily operable from the egress side without the use of a key or special knowledge or effort. (F-1029.2)

  Yes

  No

  N/A

• Occupant load is conspicuously posted in all assembly spaces. (F-1029.4)

  Yes

  No

  N/A

• Exit ways are provided with emergency lighting. (F-1006.1, F-1011.5.3)

  Yes

  No

  N/A

• Tactile signs stating EXIT and complying with ICC/ANSI A117.1 are provided adjacent to each door to an egress stairway. (F-1011.3)

  Yes

  No

  N/A

• Aisles are provided in all occupied spaces containing seats, tables, furnishings, displays and similar fixtures or equipment and are unobstructed at all times. (F-1014.4)

  Yes

  No

  N/A

• Stairways that travel below the level of exit discharge are clearly defined. (F-1020.1.5)

  Yes

  No

  N/A

Hazardous Materials

• The storage, use, and handling of all hazardous materials are in accordance with fire code section 2703. (F-2703.1)

  Yes

  No

  N/A

Compressed Gasses

• Compressed gas containers are marked in accordance with CGA C-7. (F-3003.4.2)

  Yes

  No

  N/A

• Compressed gas containers are secured and protected. (F-3003.5)

  Yes

  No

  N/A

• Protective caps are in place. (F-3003.6.2)

  Yes

  No

  N/A

• Exit sign placement shall be such the no point in an exit access corridor is more than 100 feet from the nearest visible exit sign. (F-1029.7.1)

  Yes

  No

  N/A

• Sanitary conditions, interior. (PM-304.1)

  Yes

  No

  N/A

Property Maintenance

• Required equipment, systems, devices and safeguards are maintained and in good working order. (PM-102)

  Yes

  No

  N/A

• Non-required equipment, devices and systems are maintained in good working order or removed. (PM-102)

  Yes

  No

  N/A

• Sanitary conditions, exterior. (PM-302.1)

  Yes

  No

  N/A

Unsafe Structures and Equipment

• An unsafe structure is one that is found to be dangerous to the life, health, property, or safety of the public or the occupants of the structure by not providing minimum safeguards to protect or warn occupants in the event of fire, or because such structure contains unsafe equipment or is so damaged, decayed, dilapidated, structurally unsafe, or of such faulty construction or unstable foundation, that partial or complete collapse is possible. Unsafe equipment includes any boiler, heating equipment, elevator, moving stairway, electrical wiring or device, flammable liquid containers or other equipment on the premises which is in such disrepair or condition that such equipment Is a hazard to life, health, property, or safety of the public or occupants of the premises or structure. If the inspector determines that the building or equipment is unsafe as described above and requires condemnation, they shall check this item on the non-conformance sheet, provide a written explanation of the hazard and contact EHS at (518) 276-2281 immediately.

Other Requirements

• Document violations of any provisions of the Fire Code of New York State not specifically addressed elsewhere on this form. List the section number of each code requirement detailing the specifics of the violation.

Standards for Lofts

• Please reference the Bunk Bed and Loft Audit Checklist.

Comments and notes

• Comments and notes