House information

  • Address

  • Number of residents

  • House name

  • Site contact

  • Chapter advisor

  • Risk manager

  • Number of rooms

System Documentation

  • Central fire alarm system (annual)

  • Fire extinguisher (monthly)

  • Fire extinguisher service (annual)

  • Sprinkler system (annual)

  • Kitchen hood cleaning system (bi-annual)

  • Boiler (2 years)

  • Fire drills (annual)

  • Carbon monoxide detectors (annual)

  • Risk manager education session (annual)

General Precautions Against Fire

  • Combustible waste material creating a fire hazard shall not be allowed to accumulate in buildings or structures or upon premises. (F-304.1)

  • Clearance between ignition sources, such as luminaries, heaters, flame-producing devices and combustible materials, shall be maintained in an approved manner. (F-305.1)

  • Open flames are prohibited, except in supervised science and technology labs. (F-308.1)

  • No smoking in prohibited areas. (F-310.1)

  • Storage in building is orderly. (F-315.2)

  • Storage ceiling clearance of 24 inches is maintained in non-sprinklered areas and 18 inches below sprinkler heads.

  • Combustible materials are not stored in boiler rooms, mechanical rooms or electrical equipment rooms. (F-315.2.3)

  • Storage in attics in non-combustible buildings is enclosed in one hour construction. (F-315.2.4)

  • Outside storage of combustible materials is not less than 10 feet away if it exceeds 6 feet in height. (F-315.3)

Emergency Planning and Preparedness

  • Fire safety and evacuation plans are in place. (F-404.1)

  • Fire safety training provided to residents; please note by whom. (F-406.1)

  • MSDS are complete and available. (F-407.2)

  • Records of hazardous material inventory statements are provided. (F-407.5)

Use and occupancy-related requirements for group R-2 occupancies

  • Fire drills conducted and documented annually. (F-408.3.1)

  • Emergency guide provided. (F-503.1.1)

Fire Service Features

  • Fire apparatus access roads and sidewalks are maintained uninstructed. Note: gates are permitted. (F-503.1.1)

  • Private fire service hydrants, mains and tanks are properly maintained and tested. (F-508.2.1)

  • Fire protection equipment is maintained free from obstruction. (F-508.5.5)

  • Fire protection equipment and locations are identified and maintained. (F-508.5.7)

Building Service and Systems

  • Equipment access is maintained. (F-603.1.5)

  • Fuel-oil storage does not exceed 660 gallons. (F-603.3)

  • Chimneys and appliances are maintained. (F-603.6)

  • Portable un-vented heaters are prohibited. (F-603.4)

  • Incinerators not used unless approved. (F-603.8)

  • Above-ground gas meters are protected from damage. (F-603.9)

  • Records of inspection, testing and maintenance of emergency and standby power systems are available. (F-604)

  • No electrical system hazards observed or reported. (F-605.1)

  • Service equipment areas are adequately illuminated. (F-605.2)

  • Electrical service and branch equipment working space is un obstructed. 30" wide, 36" deep, 78" high. (F-605.3)

  • Electrical room doors and all disconnects are identified. (F-605.3.1)

  • Unapproved multi-plug adapters are not used. (F-605.4)

  • Extension cords are properly used and are not a substitute for permanent wiring. (F-605.5)

  • Outlet, switch, junction boxes and wire splices are covered, (F-605.6)

  • Refrigeration systems are accessible, properly labeled, and records of periodic testing are available. (F-606.5)

Commercial Kitchen Hoods

  • Kitchen hood is provided and maintained as commercial equipment capable of producing grease vapors or smoke, (F-609.2)

  • Hood fire extinguisher system, where provided, has evidence of maintenance and inspection. System coverage and extinguishing agent are appropriate for the type of arrangement of cooking appliances, frying media and exhaust configuration. (F-609.3)

Fire Resistance Rated Construction

  • Fire resistance ratings of rated construction is maintained. (F-703.1)

  • Opening protectives are properly maintained and are not blocked or remade inoperable. (F-703.2)

  • Doors requiring closers are not rendered inoperable by removal of the closer or the installation of any non-automatic hold open device. (F-703.2)

  • Records of annual inspections of sliding and rolling fire doors are available. (F-703.4)

Decorative Material and Furnishings

  • Furnishings do not obstruct or obscure exits. (F-803)

  • Storage of clothing and personal belongings in corridors and lobbies is compliant. (F-803)

  • Flammable materials are limited to not more than 20% of the corridor wall area. (F-803)

  • Natural cut trees are not a hazard. (F-804)

  • Curtains, drapes, hangings and other decorative materials hanging from walls or ceilings shall be flame resistant. (F-805)

Fire Protection Systems

  • Fire detection, alarm and extinguishing systems are operative and inspection, testing and maintenance records are maintained and available. (F-906.1)

  • Fire pumps are inspected, tested, maintained and records available. (F-903)

  • Fire suppression system inspected, tested and records available. (F-904.4)

  • Portable fire extinguishers within 30 feet of commercial type cooking equipment. Class K for deep fryers. (F-904.11.5)

  • Commercial hoods and duct work clean. Records on site. (F-904)

  • Standpipe system maintained. (F-905.1)

  • Portable fire extinguishers are located in a conspicuous location, are readily accessible and are not obstructed or obscured. (F-906.5)

  • Smoke detectors in each dwelling unit or other sleeping unit and common spaces. (F-907.2.6.3.3)

  • Fire alarm systems report to Security or to a central monitoring company. (Greek Life Commons Agreement)

Means of Egress

  • Exits shall be unobstructed at all times. (F-1015.2, F-1003.6)

  • Exterior exits are free from obstruction, including ice and snow. (F-1028.3)

  • Curtains, drapes or decorations shall not be placed to obstruct editor visibility thereof. (F-1028.5)

  • Exit signs shall be clearly marked. Exit signs shall be installed at required exit doorways and where otherwise necessary to indicate clearly the direction of egress when the exit serves an occupant load of 50 or more. (F-2403.12.6)

  • Doors shall be readily operable from the egress side without the use of a key or special knowledge or effort. (F-1029.2)

  • Occupant load is conspicuously posted in all assembly spaces. (F-1029.4)

  • Exit ways are provided with emergency lighting. (F-1006.1, F-1011.5.3)

  • Tactile signs stating EXIT and complying with ICC/ANSI A117.1 are provided adjacent to each door to an egress stairway. (F-1011.3)

  • Aisles are provided in all occupied spaces containing seats, tables, furnishings, displays and similar fixtures or equipment and are unobstructed at all times. (F-1014.4)

  • Stairways that travel below the level of exit discharge are clearly defined. (F-1020.1.5)

Hazardous Materials

  • The storage, use, and handling of all hazardous materials are in accordance with fire code section 2703. (F-2703.1)

Compressed Gasses

  • Compressed gas containers are marked in accordance with CGA C-7. (F-3003.4.2)

  • Compressed gas containers are secured and protected. (F-3003.5)

  • Protective caps are in place. (F-3003.6.2)

  • Exit sign placement shall be such the no point in an exit access corridor is more than 100 feet from the nearest visible exit sign. (F-1029.7.1)

  • Sanitary conditions, interior. (PM-304.1)

Property Maintenance

  • Required equipment, systems, devices and safeguards are maintained and in good working order. (PM-102)

  • Non-required equipment, devices and systems are maintained in good working order or removed. (PM-102)

  • Sanitary conditions, exterior. (PM-302.1)

Unsafe Structures and Equipment

  • An unsafe structure is one that is found to be dangerous to the life, health, property, or safety of the public or the occupants of the structure by not providing minimum safeguards to protect or warn occupants in the event of fire, or because such structure contains unsafe equipment or is so damaged, decayed, dilapidated, structurally unsafe, or of such faulty construction or unstable foundation, that partial or complete collapse is possible. Unsafe equipment includes any boiler, heating equipment, elevator, moving stairway, electrical wiring or device, flammable liquid containers or other equipment on the premises which is in such disrepair or condition that such equipment Is a hazard to life, health, property, or safety of the public or occupants of the premises or structure. If the inspector determines that the building or equipment is unsafe as described above and requires condemnation, they shall check this item on the non-conformance sheet, provide a written explanation of the hazard and contact EHS at (518) 276-2281 immediately.

Other Requirements

  • Document violations of any provisions of the Fire Code of New York State not specifically addressed elsewhere on this form. List the section number of each code requirement detailing the specifics of the violation.

Standards for Lofts

  • Please reference the Bunk Bed and Loft Audit Checklist.

Comments and notes

  • Comments and notes

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