Lab Inspection Form

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Site identification

• Building Name

• Room(s)

• Building Coordinator

• Principal Investigator

• Department

General Housekeeping Practices

• Walkways in and around the lab are clear, with no chemical storage. Aisles and exits are also clear of obstructions. (NYS fire code 1003, OSHA 29CFR 1910.37, NYS fire code 2007.1027.3, NYS fire code 2010.1028.3)

  Yes

  No

  N/A

• Laboratory is neat, clean with no excess accumulation of combustibles. (NYS fire code 1011.2)

  Yes

  No

  N/A

• Trash is emptied when full/appropriate containers are used. (NYS fire code 304.3)

  Yes

  No

  N/A

• Laboratory surfaces are clean and sanitary -no excess visible contamination. (Building maintenance code 305.2)

  Yes

  No

  N/A

• Proper disposal containers are available for sharps. (Prudent lab practices)

  Yes

  No

  N/A

• Unrestricted access to eye washes, safety showers and fire extinguishers. (NYS fire code 107.1.1, OSHA 1910.ANSI Z358.1)

  Yes

  No

  N/A

• Heavy items are stored on lower shelves. (Prudent lab practices, NYS code, NFPA)

  Yes

  No

  N/A

• Experiments are conducted on stable non-moving surfaces. (Prudent practice)

  Yes

  No

  N/A

• Storage clearance from ceiling is a minimum of 24" in non-sprinklered areas. (NYS fire code 315.2.1)

  Yes

  No

  N/A

• Doors that may be confused as exit doors are clearly marked "Not an Exit". (OSHA 1910.37)

  Yes

  No

  N/A

• Exit signs are clearly visible outside of lab and working areas. (Facilities) (OSHA 1910.38)

  Yes

  No

  N/A

• No un-plugged penetrations exist in fire walls. (Facilities) (NYS fire code)

  Yes

  No

  N/A

• Chemicals not in use are stored in cabinets not on open benches. Chemicals and Hazardous Waste are not stored directly on the floor. Secondary containers are being used. (Prudent lab practices, National Research Council)

  Yes

  No

  N/A

• No food or drink is present in lab refrigerators or on benches. (Prudent lab practices, National Research Council)

  Yes

  No

  N/A

• No chemicals or lab coats are present in designated eating areas or other non-lab areas. (Prudent lab practices, National Research Council)

  Yes

  No

  N/A

• Sinks and sink traps looks clean/free of chemical residue. (Prudent lab practices, National Safety Council)

  Yes

  No

  N/A

• Mercury thermometers are not in use. (Prudent lab practices, National Safe Council)

  Yes

  No

  N/A

• Unattended experiments are accompanied by signs indicating hazards and emergency numbers. (OSHA 1910.1450)

  Yes

  No

  N/A

• Glassware is free of chips, cracks, sharp edges and other defects. (Prudent lab practices, National Safety Council)

  Yes

  No

  N/A

• Glass waste disposal box properly used.

  Yes

  No

  N/A

• Housekeeping (others)

  Yes

  No

  N/A

Chemical Storage

• All chemicals are properly labeled, in good condition, legible. (OSHA 1910.1450)

  Yes

  No

  N/A

• Chemicals are stored and segregated properly (secondary containment is provided for separate chemical groups stored in the same location). Acids and bases separated. Flammables stored away from mineral acids. (NYS fire code 2703.9.8)

  Yes

  No

  N/A

• Corrosives and other hazardous materials are stored on shelves or in cabinets that are easily accessible. Acids and Flammables are stored below eye level. (Prudent lab practices, National Research Council).

  Yes

  No

  N/A

• No more than 3 flammable cabinets in a single fire area. (NYS fire code 3404.3.2.3)

  Yes

  No

  N/A

• Chemicals which can degrade into explosives or otherwise create a hazard are not expired (ether ether, 1,4 dioxane, tetrahydrofuran, etc.) (Prudent lab practices, National Research Council)

  Yes

  No

  N/A

• Chemicals are dated upon opening and expired chemicals are removed from lab. Are peroxides dated and tested?

  Yes

  No

  N/A

• Chemical inventory is limited to materials with a known use in the foreseeable future (2 years) (Prudent lab practices, National Research Council)

  Yes

  No

  N/A

• Flammable liquids are not to be stored by sources of ignition. (NYS fire code 3404.2.4)

  Yes

  No

  N/A

• Flammable materials are stored in labeled flammable cabinets, if more than 10 gallons. (NYS fire code 2703.1.1)

  Yes

  No

  N/A

• Refrigerators used for the storage of Flammables are a properly rated and explosion proof/intrinsically safe. (UL listing)

  Yes

  No

  N/A

• Lips/guards are installed on shelving containing chemicals. (NYS fire code 2703.9.9)

  Yes

  No

  N/A

• Container caps and lids are good condition. (Prudent lab practices)

  Yes

  No

  N/A

• An up to date chemical inventory list is available in the laboratory, or in the MSDS system. (OSHA 1910.1200(E)(1)(i))

  Yes

  No

  N/A

• Chemicals (other)

  Yes

  No

  N/A

Personal Protective Equipment

• Proper personal protective equipment is available for employees and visitors and in use/proper sizes. (OSHA 1910.133-138)

  Yes

  No

  N/A

• An assessment has been completed to determine the appropriate PPE and this equipment is provided (laser labs/lab safety PPE spreadsheet). Records in the lab. (OSHA 1910.132)

  Yes

  No

  N/A

• Laboratory workers are dressed properly. (OSHA 1910.1450)

  Yes

  No

  N/A

• Laboratory supervisor has completed EHS session curriculum assignments in Traincaster. (OSHA 1910.1450, EPA 265.170)

  Yes

  No

  N/A

• Laboratory workers have completed appropriate EHS sessions. (minimum lab safety, PPE, HW satellite). (OSHA 1910.133-138, OSHA 1910.1450, EPA 265.170)

  Yes

  No

  N/A

• Personnel are aware of MSDS. (OSHA 1910.1200(h))

  Yes

  No

  N/A

• Personnel are aware of locations of safety equipment, eyewash, safety showers, evacuation routes,etc. (ANSI Z358.1)

  Yes

  No

  N/A

• Respirators are not in use unless approved by EHS. (OSHA 1910.134)

  Yes

  No

  N/A

• Indirectly vented splash goggles are in use if chemicals are being used. (OSHA 1910.133)

  Yes

  No

  N/A

• A copy of Rensselaer's Laboratory Chemical Hygiene Plan is available with the lab specific appendices completed. (OSHA 1910.1450)

  Yes

  No

  N/A

• A site-specific plan containing standard operating procedures is available.

  Yes

  No

  N/A

• Personal protective equipment (others)

  Yes

  No

  N/A

Gas Cylinders

• Gas cylinders are secured to a stationary object. (NYS fire code 3003.3)

  Yes

  No

  N/A

• Gas piping appears gas tight. (NYS fire code 3005.3)

  Yes

  No

  N/A

• Gas cylinders are properly labeled. (NYS fire code 3003.2)

  Yes

  No

  N/A

• Cylinders are stored properly (heat, compatible materials and distance from combustibles). (NYS fire code 3003.2)

  Yes

  No

  N/A

• Gas lines are labeled with contents and flow direction if not clearly evident from the system characteristics. (NYS fire code 3003.2.3, ANSI A13.1)

  Yes

  No

  N/A

• Gas cylinders valves are closed and safety cap is in place if not in use. (NYS fire code 3003.4.2)

  Yes

  No

  N/A

• Hose and regulators are in good working condition. (Prudent lab practices)

  Yes

  No

  N/A

• Fuel cylinders are stored at least 20 feet from oxygen cylinders. (OSHA 1910.103)

  Yes

  No

  N/A

• Empty or unused gas cylinders are returned to the vendor or disabled of as hazardous waste.

  Yes

  No

  N/A

• Toxic and hazardous gases properly ventilated.

  Yes

  No

  N/A

• Gas cylinders (others)

  Yes

  No

  N/A

Hoods

• Hoods are in good working condition and inspection is current. (Facilities). (ANSI Z-9.5-2003)

  Yes

  No

  N/A

• Flow rate is sufficient 60-10 cfm.

  Yes

  No

  N/A

• Hood sash is not open beyond the optimal level.

  Yes

  No

  N/A

• Hood is not crowded or used for storage.

  Yes

  No

  N/A

Hazardous Waste

• Containers are clearly identified and marked with the words "hazardous waste" and with other words that identified the contents of the container. (EPA 265.170, 6 NYCRR 372.2(a)(8)(I)(a))

  Yes

  No

  N/A

• Contents are clearly listed in words, not chemical formulas, no unknowns. (EPA 265.170)

  Yes

  No

  N/A

• Container is sound and of correct construction for waste inside and around it. (EPA 265.171, EPA 265.177, (C), EPA 265.172))

  Yes

  No

  N/A

• Containers are closed with properly fitting threaded lid. (Chemical wastes, sharps, contaminated and broken glass.). (EPA 265.173, 6 NYCRR 374-3.2. (d)(4)(I))

  Yes

  No

  N/A

• Container is in lab of origin. (EPA 265.173)

  Yes

  No

  N/A

• Full containers are identified and dated, and arrangements for disposal have been made. Hazardous waste tags are filled as waste is being collected. Pick up request was sent. (NYS DEC 6 NYCRR 372)

  Yes

  No

  N/A

• Less than 55 gallons of waste in lab (less than 2 pounds acute). (EPA 265.173)

  Yes

  No

  N/A

• Waste is located ay from floor drains and sinks. (EPA 265.173)

  Yes

  No

  N/A

• Hazardous waste is kept in a designated disposal area. (40 CFR parts 260-271)

  Yes

  No

  N/A

• Chemicals are not being disposed of in lieu of being disposed. Chemicals are being disposed. (NYCRS 372.2 (a)(2))

  Yes

  No

  N/A

• Universal waste: the collection containers must bear the markings "universal waste- used lamps for recycling". (6 NYCRR part 374.3)

  Yes

  No

  N/A

• Wastes requiring special symbols are appropriately labeled (biological, radiological, universal).

  Yes

  No

  N/A

• Sharps are placed in appropriate containers . Chemically contaminated in yellow or clear, regulated medical waste in red containers. (29 CFR 1910.1030, 6 NYCRR 372.2(a)(8)(i)(a))

  Yes

  No

  N/A

• Hazardous waste (others).

  Yes

  No

  N/A

Safety Equipment

• Eye washes and safety showers are within 10 seconds walking time of laboratory. (ANSI Z358.1 2009)

  Yes

  No

  N/A

• Proper fire extinguishers are within 50 feet of laboratory. (Facility) (OSHA 1910.157)

  Yes

  No

  N/A

• All safety equipment is properly maintained with proper inspection tags attached. (Facility) (ANSI Z358.1)

  Yes

  No

  N/A

• First aid kit is available and maintained. (Non-mandatory OSHA 1910.151)

  Yes

  No

  N/A

• Safety equipment (others)

  Yes

  No

  N/A

Electrical Section

• Electrical equipment is in good condition. Electrical wiring, devices, etc., not modified, damaged or constitutes an electrical shock hazard. GFI in outlets near sinks. (OSHA 1910 subpart S, NYS fire code 605.1)

  Yes

  No

  N/A

• Electrical cords are not frayed. (NYS fire code 605.1)

  Yes

  No

  N/A

• All electrical equipment is properly grounded.

  Yes

  No

  N/A

• Electrical outlets are not overloaded.

  Yes

  No

  N/A

• Circuit breaker panels are unobstructed and closed. (NYS fire code 605.3)

  Yes

  No

  N/A

• Extension cords are used only in temporary applications. (NYS fire code 605.5)

  Yes

  No

  N/A

• Cords in the work area do not represent trip hazards.

  Yes

  No

  N/A

• Multi-plug adapters are not in use; cube adapters or infused plug strips. (NYS fire code 604.5)

  Yes

  No

  N/A

• Electrical connections are made in approved junction boxes. All wiring utilizes appropriate materials and adequate workmanship. No open junction boxes. (NFPA 70 per OSHA 1910.304, NYS fire code 605.6)

  Yes

  No

  N/A

• Combustible materials are stored away from sprinklers. (NYS fire code 703.2)

  Yes

  No

  N/A

• The lab fire door was found closed. Fire doors or smoke barrier doors are blocked or obstructed or otherwise inoperable.

  Yes

  No

  N/A

• Power strips are plugged into the wall, not to other power strips.

  Yes

  No

  N/A

• Flammable liquids stored 36 inches away from electrical equipment.

  Yes

  No

  N/A

• Electrical (others)

  Yes

  No

  N/A

Hazard Communication and Signage

• Signs are posted detailing special hazards (HIV and HBV labs). (NFPA 704)

  Yes

  No

  N/A

• Signs are consistent with hazards within. (NFPA 704)

  Yes

  No

  N/A

• Restricted areas are marked as such and are reasonably secured. (OSHA 1910.1450)

  Yes

  No

  N/A

• MSDS are readily available, or in the MSDS database. (NYS fire code 407.2)

  Yes

  No

  N/A

• Special hazards are identified. (NYS fire code 507.5)

  Yes

  No

  N/A

• No signs of eating in laboratory. Chances of contamination though ingestion are kept to a minimum. Labeling of ice machines. (OSHA 1910.1450)

  Yes

  No

  N/A

• Emergency phone numbers are posted at each exit and phone. (OSHA 1910.1450)

  Yes

  No

  N/A

• Areas requiring the use of eye protection are posted as such. (OSHA 1910.1333)

  Yes

  No

  N/A

• Laser systems have been evaluated by EHS and appropriate engineering controls/signage are in place. (ANSI Z126.1)

  Yes

  No

  N/A

Biohazard Safety

• Biohazard areas are labeled as such (BSL-2 mandatory). (NYS fire code 507.5)

  Yes

  No

  N/A

• Proper PPE is available and is in use. (OSHA 1910.133-138)

  Yes

  No

  N/A

• Work surfaces are properly decontaminated after use. EPA approved disinfectants are in use. (OSHA 1910.1450 non mandatory, CDC)

  Yes

  No

  N/A

• Materials to be autoclaved are labeled as such. (CDC)

  Yes

  No

  N/A

• Biohazard waste is stored in a biohazard bag. Labeled and closed containers. (EPA 265.170, CDC)

  Yes

  No

  N/A

• Lab coats are in use (BSL-2 mandatory). (BMBL)

  Yes

  No

  N/A

• Biological safety cabinets have been certified. (BMBL)

  Yes

  No

  N/A

• A copy of Rensselaer's Biosafety Plan is available with the lab specific appendices completed. (BMBL)

  Yes

  No

  N/A

• If working with human derived materials, all requirements of Rensselaer's Bloodborne Pathogens Program have been met. (BMBL, OSHA 1910.1030)

  Yes

  No

  N/A

• Are the laboratory doors closed when work involving HIV or HBV is in progress? (HIV and HBV laboratories). (29 CFR 1910.1030)

  Yes

  No

  N/A

• Is access to the work area limited to authorized persons (HIV and HBV labs)? (29 CFR 1910.1030)

  Yes

  No

  N/A

• Does the lab have a Biosafety manual and periodically reviews and updates it at least annually, or more often if necessary? (HIV and HBV labs). (29 CFR 1910.1030)

  Yes

  No

  N/A

• Are certified biological safety cabinets (class I, II, III) or other appropriate combinations of PPE or containment devices used for all activities with potentially infectious materials that pose a threat of exposure? (HIV and HBV labs). (29 CFR 1910.1030)

  Yes

  No

  N/A

• Are hand washing facilities or an antiseptic hand cleanser present in conjunction with clean cloth/paper towels or antiseptic towelettes in HIV and HBV labs? (29 CFR 1910.1030)

  Yes

  No

  N/A

• Are lab coats, gowns, smocks, uniforms or other appropriate protective clothing used in work areas and animal rooms? (HIV and HBV labs). (29 CFR 1910.1030)

  Yes

  No

  N/A

• Is protective clothing worn only inside of the work area and decontaminated before being laundered? (HIV and HBV labs). (29 CFR 1910.1030)

  Yes

  No

  N/A

• Are vacuum lines protected with liquid disinfectant traps and HEPA filters (or equivalent) checked routinely, maintained and replaced as necessary? (HIV and HBV labs). (29 CFR 1910.1030)

  Yes

  No

  N/A

• Are all spills immediately contained and cleaned up by appropriate professional staff or others properly trained and equipped to work with potentially concentrated infectious materials? (HIV and HBV labs) (29 CFR 1910.1030)

  Yes

  No

  N/A

• Are containers for storage, transport or shipping labeled or color coded? (HIV and HBV labs) (29 CFR 1910.1030)

  Yes

  No

  N/A

• Is an autoclave for decontamination of regulated waste available? (HIV and HBV labs) (29 CFR 1910.1030)

  Yes

  No

  N/A

• Biohazards (others)

  Yes

  No

  N/A

Radiation Safety

• Radiation use areas labeled as such. (NYS fire code 507.5)

  Yes

  No

  N/A

• Proper PPE is available and is in use. (OSHA 1910.133-138)

  Yes

  No

  N/A

• Survey equipment is available and is in use. (OSHA 1910.1450 non mandatory)

  Yes

  No

  N/A

• Radioactive waste is labeled appropriately.

  Yes

  No

  N/A

• Radiation Safety (others)

  Yes

  No

  N/A

HASP

• Biohazards

  N/A

  Low

  Moderate

  High

• Carcinogens

  N/A

  Low

  Moderate

  High

• Chemical Storage

  N/A

  Low

  Moderate

  High

• Compressed Gases

  N/A

  Low

  Moderate

  High

• Corrosives

  N/A

  Low

  Moderate

  High

• Electrical Hazards

  N/A

  Low

  Moderate

  High

• Explosive Material

  N/A

  Low

  Moderate

  High

• Flammable Gases

  N/A

  Low

  Moderate

  High

• Flammable Liquids

  N/A

  Low

  Moderate

  High

• Reactive Chemicals

  N/A

  Low

  Moderate

  High

• Lasers

  N/A

  Low

  Moderate

  High

• Oxidizers

  N/A

  Low

  Moderate

  High

• Poisonous Gases PH

  N/A

  Low

  Moderate

  High

• Poisonous Liquids, Solids

  N/A

  Low

  Moderate

  High

• Ionizing Radiation

  N/A

  Low

  Moderate

  High

• Water Reactive

  N/A

  Low

  Moderate

  High