• 1.1 - Is there an established ( formal recorded) maintenance programme in place serving the programme area?


    Written proof needs to be recorded.

  • 1.2 - Is all of the plant and equipment within the programme area recorded on the asset register?

    Take sample image of the register with the most recent entries.

  • 1.3 - Is all of the relevant plant and equipment fully maintained within the correct service cycle ?

    Evidence: Image of recent maintained high risk equipment.

  • 1.4 - Is all documentation authorised by the designated person and are all documents signed off as complete by the relevant persons

  • 1.5 - Is all documentation retained in an accessible location?

  • 1.6 Are their any outstanding items of concern on the insurance inspection reports?

2.0 - General Safety

  • 2.1- Are the risk assessments for the area in the area?
    Written proof must be recorded.

  • 2.2 - Are the risk assessments up to date and authorised?

  • 2.3 - Is all Mandatory signage in place and of a good standard?

  • 2.4 - Is the Grwp safety policy accessible within the area?

  • 2.5 - Are all staff and learners wearing the appropriate P.P.E? Images of non conformity’s

  • 2.6 - Is there a first aider in the work area? ( or within easy call?)

    Go and find the easy call first aider. Was it easy to find that person?

  • 2.7- Are the staff aware of who is the first aiders either in the work area? ( or within easy call?)

    Ask at least four persons, list answers

  • 2.8- Is there any staff with emergency first aid training working in the area?

    List

  • 2.9-Is there a clearly visible first kit and eye wash station in the working area?

  • 2.10 Is there aclearly visible first kit and eye wash station maintained in good condition, fully stocked and in date?

3.0 - Fire Safety

  • 3.1 -Are there any medium to high risk flammable aspects in the area?
    If yes have there been suitable and sufficient steps taken to reduce the risk of fire?

  • 3.2- Evacuation plan displayed in the area

  • 3.3 - Extinguishers in place, clearly marked for type of fire?

  • 3.4 - Extinguishers recently serviced? (Check 6 monthly punch mark on tabs.). Record date of service.

  • 3.5 -Extinguishers clear of obstructions?

  • 3.6 - Extinguisher no more than 1200 mm max height & base not lower that 100 mm?

  • 3.7 - Indicator signs 2.1 m above floor level?

  • 3.8 -Adequate direction notices for fire exits?

  • 3.9 - Exit doors easily opened from inside?

  • 3.10 - Exits clear of obstructions?

  • 3.11 - I is the fire alarm audible in all areas of the working area?
    Are flashing strobes visible in all areas of the working area?

  • 3.12. Are all vision panel unobscured?

4.0 - General Lighting

  • 4.1 - Is the lighting suitable sufficient for the tasks undertaken within the Programme Area ?

  • 4.2 - Reflected light from walls & ceilings not causing glare to employees?

  • 4.3 - Light fittings clean and in good condition?

  • 4.4- Emergency exit lighting operable and regular tested ?

    Testing data must be evidenced before closing out.

5.0 - General Workshop Condition/Safety.

  • 5.1 - Floor surfaces even, uncluttered and kept clean from spillages or other forms waste?

  • 5.2 - safe areas and walkways kept clear?

  • 5.3 - Walkways and floorspaces adequately and clearly marked?

  • 5.4 - Are there a spill kits in the area that are relevant to the operations in that area?

  • 5.5 - Is the spill kit of a relevant size to cope with possible spillages ?

  • 5.6- Have all staff undertaken spillage training?

  • 5.7 Is there a cleaning programme in place (documented) over and above the standard contractors cleaning regime?

  • 5.8 - Is there adequate controls in place to reduce the risk of traffic movements within the workplace?
    Add comments

  • 5.9 -Is there full service documentation for all equipment and plant in the area?

  • 5.10 -Is there full insurance inspection documentation for all relevant equipment and plant in the area? Written proof of evidence.

  • 5.11- Check Insurance database, are there any unaddressed defects listed on the Insurance database in the area?

  • 5.12 - Do any of the processes in the area generate noise level above the first action level?

    Take and record ambient noise level for minimum of 10 minutes _______ Min ________av ________ max

    Take two readings of processes that generate higher levels of noises ( above the ambient Levels)

    Reading 1. ________ min _______av ________max
    Reading 2. ________ min _______av ________ Max

    Describe and Photo The process reported

6.0 - Working Surfaces, Benches and Tools.

  • 6.1 - Area all work spaces and benches in good condition--No sharp edges?

  • 6.2 - Work height correct for the type of work and the employee?

  • 6.3- Is there a Checklist process (PUWER) within the working area for checking all tools etc? Written proof of evidence.

  • 6.4 -Is there a Checklist process (LOLER) within the working area for checking all lifting equipment etc? Written proof of evidence.

  • 6.5 -Are Tools, not in use kept in it's designated place?

  • 6.6 - No damaged power tools in use

  • 6.7- Are risk assessment available for operations that give rise to HAV's or WBV?

  • 6.8- Is there formal recording and route of safe disposal of old tools, equipment and plant within the are?

7.0 - Rubbish/waste removal

  • 7.1 - Bins located at suitable points around site?

  • 7.2 - Bins emptied regularly?

  • 7.3 - Oily rags and combustible refuse in covered metal containers?

  • 7.4 - Is all waste segregated into different waste streams?

8.0 - Storage Design and Use.

  • 8.1 - Are materials stored in racks and bins wherever possible?

  • 8.2 - Is the storage designed to minimise lifting problems?

  • 8.3 - Floors around racking clear of rubbish?

  • 8.4 - Is the General condition of racks and pallets good with no obvious signs of wear or distortion?

  • 8.5 - Is there a check of racking and other storage area undertaking (weekly)?

    This should form part of the workshop checklist?

  • 8.6 Are the storage areas in general in a good tidy state?

9.0 - Machines and Plant

  • 9.1 - Are they kept clean?

  • 9.2 - Are the floors around the machines kept clean?

  • 9.3 - Guards in good condition?

  • 9.4 - Starting and stopping devices within easy reach of operator?

  • 9.5 - Waste/off cuts removed and stored safely?

  • 9.6 - Drip pans on floor to prevent spillage?

  • 9.7 - Adequate work space?

  • 9.8 - Is lighting adequate?

  • 9.9 - Noise levels controlled?

  • 9.10 - No bending or stooping required?

  • 9.11 - Flooring /Matting/Duck-boards in good repair?

  • 9.12 - Operators trained/inducted into the operation of the machines?

  • 9.13 - Is the training recorded?

  • 9.14 - Do operators comply with the training?

  • 9.15 - Are lockout procedures implemented and followed?

  • 9.16 - Are there up to date insurance inspection indicators and or records available for machines?

10.0 - Electrical Safety

  • 10.1 - Safety switches installed?

  • 10.2 - Safety switches tested every 6 months and tests recorded?

  • 10.3 - No double adapters in use?

  • 10.4 - Portable equipment tested and tagged?

  • 10.5 - No broken plugs, sockets or switches?

  • 10.6 - No power leads across walkways?

  • 10.7 - No frayed or damaged leads?

  • 10.8 - No strained leads?

  • 10.9 - Portable power tools in good condition?

  • 10.10 - Where required are emergency shut-down procedures in place? Written proof required.

11.0 - Chemical Safety. Written proof of evidence

  • 11.1 - Hazardous Substance Register complete and available?

  • 11.2 - Material Safety Data Sheets available for all chemicals?

  • 11.3 - Risk assessments completed for hazardous substances?

  • 11.4 - All containers labelled correctly?

  • 11.5 - Are unused substances disposed of correctly?

  • 11.6 - Do special storage conditions apply?

  • 11.7 - If applicable are special storage conditions followed?

  • 11.8 - Are workers trained in the use of hazardous substances?

  • 11.9 - If required, is there suitable PPE available?

  • 11.10 - Is adequate ventilation provided?

  • 11.11 - Are eye washes or showers easily accessed?

  • 11.12 - do all staff receive the correct level of chemical safety training on a regular basis ?

  • 11.13 - Are suitable skin safety dispensing stations in place and fully maintained ?

12.0 Ladders

  • 12.1 - Are all ladders Industrial strength? (Non Household rated, check label.)

  • 12.2 - Are ladders in good condition?

  • 12.3 - Is there formal method of check the conditions of the ladders ? Written proof of evidence

  • 12.4 - If used for electrical work are they non conductive? (Wood or fibre glass.)

  • 12.5 - Are ladders used according with risk assessment or method statements ?

  • 12.6- For extension ladders are ropes, pulleys and treads in a good state of repair?

13. Chemical safety

  • 13.1 Are all labs, workshops and teaching areas free from clutter?

  • 13.2 Labs and workshops, are all hazardous or controlled substance locked in segregated clearly marked cupboards or secure areas?

  • 13.3 Labs and workshops, are all hazardous or controlled substance in the areas recorded on the areas COSHH assessment ?

  • 13.3 Do the Labs and workshops have suitable provision in the event of an emergency?

    Refer to COSHH for level of possible emergency

14- Training and competence

  • 14.1 Do all learners have 100% supervisor by a competent person during practical and taught theory periods ?

  • 14.2 Are all teaching areas locked and empty of learners when there is no competent person to supervise?

  • 14.3 Are all staff employed as competent persons in their fields of experience?

  • 14.4 - Are all staff employed with competence in the health and safety aspects of this fields of experience?

  • 14.5 How is the competence of the staff employed managed so they can maintain their fitness to teach or to support or supervise?

    There must be a formal matrix of competence of staff working the programme area.

  • 14.6 How is that competence currency cycled?

Action Plans —— Every non-conformity needs to recorded as a separated action within the plan.

  • Enter Non-Conformity or observation in this section. Also set an initial time frame for re-visiting the issue with the programme area Manager. Text here 1st Re-visit date ____/______/____

  • Enter Non-Conformity or observation in this section. Also set an initial time frame for re-visiting the issue with the programme area Manager. Text here 1st Re-visit date ____/______/____

  • Enter Non-Conformity or observation in this section. Also set an initial time frame for re-visiting the issue with the programme area Manager. Text here 1st Re-visit date ____/______/____

  • Enter Non-Conformity or observation in this section. Also set an initial time frame for re-visiting the issue with the programme area Manager. Text here 1st Re-visit date ____/______/____

  • Enter Non-Conformity or observation in this section. Also set an initial time frame for re-visiting the issue with the programme area Manager. Text here 1st Re-visit date ____/______/____

  • Enter Non-Conformity or observation in this section. Also set an initial time frame for re-visiting the issue with the programme area Manager. Text here 1st Re-visit date ____/______/____

  • Enter Non-Conformity or observation in this section. Also set an initial time frame for re-visiting the issue with the programme area Manager. Text here 1st Re-visit date ____/______/____

Recipients of the reports

  • Programme Area Manager

  • Assistant Principal

sign out

  • Sign Name Date

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