Title Page

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Health and safety documentation, equipment and procedures to ensure safety is maintained

  • Is there a formalised process checking that there is safety compliance within the farm and forestry operations<br><br>Weekly<br>Monthly <br> Scan images or photo require to complete this module.

  • Are daily checks and instructions given from management regarding farm and forestry tasks.

  • Are there weekly meetings (scheduled record) with farm staff and managers.<br><br>Evidence of meetings needs to gathered_———-

  • Are the statutory notices posted on the farm

  • Are there sufficient first aid kits on the farm and in the farm vehicles.

  • Are all the required health and safety documentation (listed below) on the farm or accessible by IT links from the farm<br>Grwp health and safety policy<br>Risk assessments<br>Fire risk assessment <br>Method statements<br>COSHH assessments and MSDS documentation <br>Accident forms<br>Pollution prevention plans and actions<br>

  • Is there suitable and sufficient fire equipment within the farm.

  • Have the farm staff had health and safety training/updating.

  • Have the farm staff had fire safety training.

Young people on the farm.

  • Is there a full young persons risk assessment in place, authorised and accessible to those young people.<br><br>Evidence required<br>Image of young person RA’s for the area,

  • Have all of those young people received a full induction to the farm and or the forestry?<br><br><br>Evidence of sign in sheet to induction

  • Do all of the young person have access to PPE <br>Footwear<br>Eye protection<br>Hi Vis jackets<br>Thermal protection<br>Gloves

  • Are there sufficient welfare facilities available to the young persons

  • Do the young person only operate equipment that they have had certified training for.<br><br>Evidence required

  • Are the young persons supervised 100% whilst in the farm areas.

Tractor and trailer attachments

  • Are all drivers fully up to date with their competence training to use college vehicles.<br><br>See training matrix as evidence

  • At the start of the working day or extended period of tractor use, is there safety checklist completed by the driver user.<br><br><br>Look for a historical evidence of checks<br><br>Image of sheet required to complete this section.

  • Are all tractors, trailers and other attachments on a regular service programme.<br><br>Three sample service records are required as evidence too complete this section, scan or photo.

  • Are all PTO shafts full guarded and in good working condition<br><br>All shafts to be inspected. Proof of inspection images

  • Are there any visual defects on tractors, trailers and other attachments

  • Are all tractors, Trailers and other attachments kept free from the build up of waste materials.

  • Are there the required first aid kits in the tractor Cab<br><br><br>Check that all box contents are in date.

  • Are all tractors in a safe working condition at the time of this audit <br><br>Record the following <br>All round clear visions (clean windscreens)<br>Seat belts in good working condition <br>All lights working<br>Brakes <br>Wipers <br>Hitching system<br>Hydraulic system <br>Grease nipples

ATV ( including 4x4, sit astride and sit in)

  • Are all drivers fully up to date with their competence to drive college vehicles.

  • Are all vehicles in a safe working condition at the time of this audit <br><br>Record the following <br>All lights working<br><br>Brakes <br>Wipers <br>Hitching system<br>Hydraulic system <br>Grease nipples

  • At the start of the working day or extended period of use is there a (checklist) safety check undertaken by the driver user.<br><br>Look for a historical evidence of checks<br><br>Image of sheet required to complete this section.

  • Are all vehicles on a regularly service programme.<br><br>Three sample service records are required as evidence too complete this section, scan or photo.

  • Do the vehicles have clear vision from all screen panels <br>Are all vision panels kept clean

  • Are there the required first aid kits in the vehicles Cab

  • Are the seat belts and other safety feature in good condition.

Machinery

  • Are suitable and sufficient risk assessments readily available close to the machinery

  • Are the different items of machinery only operated by those who have been trained to use that machine safely.

  • Are emergency stop button/cords and other emergency stop devices regularly tested (recorded/checklist)<br><br>Must see test documentation Scan or Photo.

  • Are there suitable and sufficient methods statements ready for use close to the machinery

  • Are all guards and other safety devices properly installed and in use

  • Are all learners supervised 100% whilst working on machinery

  • Are all items of machinery subject to a full service programme<br><br>Evidence required to complete this section

  • Are all items of machinery mounted safely and secure in place

Livestock

  • Are all livestock facilities in an appropriate condition for the welfare of the animals.<br><br>Check for <br>Bedding<br>Clean water<br>Feed.<br><br>Also check to see if there is a build up of bedding over soiled matter. This can make access and egress for farm staff difficult.

  • Are fencing ,pens crush’s and other animal enclosures are safe and good condition.

  • Can all farm/stock gates be secured.

  • Facilities for holding livestock are adequate and safe to operate around.

  • Covered areas for holding livestock are safe and free from crush point allowing the safe movement of farm workers.

  • The required safety/warning signage is visible in all areas of the livestock handle on the farm.

  • Are the Farm Staff trained and competent to move livestock.<br><br>Access the training matrix

  • Do the farm staff/ management have an appropriate lone working policy when handling and moving livestock.

  • Do all farm staff carry a radio at all times whilst working with livestock

  • Do the farm staff have access to equipment to enable them to move livestock safely

Veterinary meds and applications

  • Are those staff who handle and administer vet meds qualified and competent in the role.

  • Is there a designated store for vet med.

  • Is the vet med store secure and locked at all times.<br>The location of the store should be secure from young people.

  • Is the access to the store restricted to those who are authorised to do so.

  • Are all meds fully labelled.

  • Do all of the meds have MSDS,s held within the store and in the manager office.

  • Is there a recorded usage of all meds within the store and in and around the farm.

  • Is the store record fully signed

  • Is regular stocktaking undertaken.

  • Do all of those who are authorised to access store have training in first aid.

  • Have all of those with access to the store been trained in the procedures in the event of accident with vet meds<br>Needle stick injury<br>Consumption of controlled substances<br>Spillage exposure to controlled substances

  • Is the correct PPE and personal barrier equipment in the store and has training been given.

  • Is there a first aid kit and eye wash in the store.<br><br><br>Check to see it if is in date?

COSHH

  • Are all chemicals stored correctly in a safe and suitable location with sufficient bunding to capture any leakage within the storage area.

  • Is the chemical storage area/s is properly segregated to prevent the cross contamination/ reaction of any chemicals.

  • The storage area should be full signed.

  • The storage area should lockable and kept lock at all time.

  • Are all chemical data sheets/ assessments available at the point of use

  • Are all of the staff fully trained and competent to use the chemicals on site.

  • Are all students using chemicals supervised 100% of the time.

Lone working

  • Have all of those who undertake lone working undergone the one to one lone working risk assessment process.

  • Is the lone working process checked on regular basis by the farm manager to ensure the embedded protocols are used and working effectively.

  • Does everybody that works on the farm carry a fully charged radio at all times.

Waste and slurry management

  • Is the slurry management plan maintained,up dated and reflects volume of stock within the farm unit <br><br>Note: It is recommended the plan should be reviewed every six months.

  • What is the checking process to ensure the slurry and solids are being spread safely and not damaging the land or polluting the watercourses.<br><br>Note: Evidence of checking should be; <br>contractor vetting and compliance by competence<br>Records of amounts spread within a given period<br>Physical audit reports form the farm manager <br>Water sampling records and results<br>Weather conditions <br>Etc

Farm traffic

  • Are staff that operate farm equipment and vehicles competent to operate the equipment.

  • Are speed restrictions observed within the estate.

General farm safety

  • Do all staff and student wear Hi Vis clothing when in the farm setting

  • Are faults to equipment reported and that item taken out of service until repairs are made or replaced

  • Are all traffic control measure suitable and sufficient.<br><br>Speed ramps <br>Gates<br>Signage

  • Are the physical bio-security measures on the farm in place and effective.<br><br> Need evidence of bio-security guidelines being adhered to<br>Visitor checks<br>Training for staff<br>Regular checks of mats boot wash etc.<br>Off site vehicles have under wash <br>Etc

  • Have the hand arm vibration surveys been undertaken.<br><br>Are the controls from the findings in place and enforced?

  • Have the whole body vibration surveys been undertaken.<br><br>Are the controls form the findings in place and enforced?

  • Have all of the farm been surveyed for possible ill health/infections.<br><br>Note: This will include all of those staff that handle animals in the course of their work or study patterns.<br><br>Musculoskeletal <br>Respitatory/ Spiro<br>Audio<br>Skin <br>Zoonotic diseases <br><br>See extra notes full selection possible diseases and their vectors.<br>

  • Is there suitable and sufficient hand wash and other hygiene facilities on the farm for worker students and visitors <br> <br>

  • Have the noise surveys been undertaken for the different processes on the farm.<br><br>Have controls form the findings of survey been put in place<br><br><br>Need to see evidence of noise levels in area of concern<br>

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