Title Page
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Health and safety documentation, equipment and procedures to ensure safety is maintained
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Is there a formalised process checking that there is safety compliance within the farm and forestry operations<br><br>Weekly<br>Monthly <br> Scan images or photo require to complete this module.
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Are daily checks and instructions given from management regarding farm and forestry tasks.
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Are there weekly meetings (scheduled record) with farm staff and managers.<br><br>Evidence of meetings needs to gathered_———-
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Are the statutory notices posted on the farm
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Are there sufficient first aid kits on the farm and in the farm vehicles.
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Are all the required health and safety documentation (listed below) on the farm or accessible by IT links from the farm<br>Grwp health and safety policy<br>Risk assessments<br>Fire risk assessment <br>Method statements<br>COSHH assessments and MSDS documentation <br>Accident forms<br>Pollution prevention plans and actions<br>
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Is there suitable and sufficient fire equipment within the farm.
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Have the farm staff had health and safety training/updating.
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Have the farm staff had fire safety training.
Young people on the farm.
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Is there a full young persons risk assessment in place, authorised and accessible to those young people.<br><br>Evidence required<br>Image of young person RA’s for the area,
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Have all of those young people received a full induction to the farm and or the forestry?<br><br><br>Evidence of sign in sheet to induction
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Do all of the young person have access to PPE <br>Footwear<br>Eye protection<br>Hi Vis jackets<br>Thermal protection<br>Gloves
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Are there sufficient welfare facilities available to the young persons
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Do the young person only operate equipment that they have had certified training for.<br><br>Evidence required
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Are the young persons supervised 100% whilst in the farm areas.
Tractor and trailer attachments
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Are all drivers fully up to date with their competence training to use college vehicles.<br><br>See training matrix as evidence
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At the start of the working day or extended period of tractor use, is there safety checklist completed by the driver user.<br><br><br>Look for a historical evidence of checks<br><br>Image of sheet required to complete this section.
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Are all tractors, trailers and other attachments on a regular service programme.<br><br>Three sample service records are required as evidence too complete this section, scan or photo.
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Are all PTO shafts full guarded and in good working condition<br><br>All shafts to be inspected. Proof of inspection images
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Are there any visual defects on tractors, trailers and other attachments
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Are all tractors, Trailers and other attachments kept free from the build up of waste materials.
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Are there the required first aid kits in the tractor Cab<br><br><br>Check that all box contents are in date.
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Are all tractors in a safe working condition at the time of this audit <br><br>Record the following <br>All round clear visions (clean windscreens)<br>Seat belts in good working condition <br>All lights working<br>Brakes <br>Wipers <br>Hitching system<br>Hydraulic system <br>Grease nipples
ATV ( including 4x4, sit astride and sit in)
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Are all drivers fully up to date with their competence to drive college vehicles.
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Are all vehicles in a safe working condition at the time of this audit <br><br>Record the following <br>All lights working<br><br>Brakes <br>Wipers <br>Hitching system<br>Hydraulic system <br>Grease nipples
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At the start of the working day or extended period of use is there a (checklist) safety check undertaken by the driver user.<br><br>Look for a historical evidence of checks<br><br>Image of sheet required to complete this section.
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Are all vehicles on a regularly service programme.<br><br>Three sample service records are required as evidence too complete this section, scan or photo.
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Do the vehicles have clear vision from all screen panels <br>Are all vision panels kept clean
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Are there the required first aid kits in the vehicles Cab
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Are the seat belts and other safety feature in good condition.
Machinery
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Are suitable and sufficient risk assessments readily available close to the machinery
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Are the different items of machinery only operated by those who have been trained to use that machine safely.
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Are emergency stop button/cords and other emergency stop devices regularly tested (recorded/checklist)<br><br>Must see test documentation Scan or Photo.
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Are there suitable and sufficient methods statements ready for use close to the machinery
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Are all guards and other safety devices properly installed and in use
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Are all learners supervised 100% whilst working on machinery
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Are all items of machinery subject to a full service programme<br><br>Evidence required to complete this section
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Are all items of machinery mounted safely and secure in place
Livestock
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Are all livestock facilities in an appropriate condition for the welfare of the animals.<br><br>Check for <br>Bedding<br>Clean water<br>Feed.<br><br>Also check to see if there is a build up of bedding over soiled matter. This can make access and egress for farm staff difficult.
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Are fencing ,pens crush’s and other animal enclosures are safe and good condition.
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Can all farm/stock gates be secured.
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Facilities for holding livestock are adequate and safe to operate around.
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Covered areas for holding livestock are safe and free from crush point allowing the safe movement of farm workers.
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The required safety/warning signage is visible in all areas of the livestock handle on the farm.
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Are the Farm Staff trained and competent to move livestock.<br><br>Access the training matrix
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Do the farm staff/ management have an appropriate lone working policy when handling and moving livestock.
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Do all farm staff carry a radio at all times whilst working with livestock
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Do the farm staff have access to equipment to enable them to move livestock safely
Veterinary meds and applications
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Are those staff who handle and administer vet meds qualified and competent in the role.
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Is there a designated store for vet med.
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Is the vet med store secure and locked at all times.<br>The location of the store should be secure from young people.
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Is the access to the store restricted to those who are authorised to do so.
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Are all meds fully labelled.
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Do all of the meds have MSDS,s held within the store and in the manager office.
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Is there a recorded usage of all meds within the store and in and around the farm.
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Is the store record fully signed
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Is regular stocktaking undertaken.
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Do all of those who are authorised to access store have training in first aid.
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Have all of those with access to the store been trained in the procedures in the event of accident with vet meds<br>Needle stick injury<br>Consumption of controlled substances<br>Spillage exposure to controlled substances
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Is the correct PPE and personal barrier equipment in the store and has training been given.
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Is there a first aid kit and eye wash in the store.<br><br><br>Check to see it if is in date?
COSHH
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Are all chemicals stored correctly in a safe and suitable location with sufficient bunding to capture any leakage within the storage area.
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Is the chemical storage area/s is properly segregated to prevent the cross contamination/ reaction of any chemicals.
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The storage area should be full signed.
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The storage area should lockable and kept lock at all time.
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Are all chemical data sheets/ assessments available at the point of use
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Are all of the staff fully trained and competent to use the chemicals on site.
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Are all students using chemicals supervised 100% of the time.
Lone working
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Have all of those who undertake lone working undergone the one to one lone working risk assessment process.
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Is the lone working process checked on regular basis by the farm manager to ensure the embedded protocols are used and working effectively.
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Does everybody that works on the farm carry a fully charged radio at all times.
Waste and slurry management
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Is the slurry management plan maintained,up dated and reflects volume of stock within the farm unit <br><br>Note: It is recommended the plan should be reviewed every six months.
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What is the checking process to ensure the slurry and solids are being spread safely and not damaging the land or polluting the watercourses.<br><br>Note: Evidence of checking should be; <br>contractor vetting and compliance by competence<br>Records of amounts spread within a given period<br>Physical audit reports form the farm manager <br>Water sampling records and results<br>Weather conditions <br>Etc
Farm traffic
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Are staff that operate farm equipment and vehicles competent to operate the equipment.
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Are speed restrictions observed within the estate.
General farm safety
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Do all staff and student wear Hi Vis clothing when in the farm setting
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Are faults to equipment reported and that item taken out of service until repairs are made or replaced
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Are all traffic control measure suitable and sufficient.<br><br>Speed ramps <br>Gates<br>Signage
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Are the physical bio-security measures on the farm in place and effective.<br><br> Need evidence of bio-security guidelines being adhered to<br>Visitor checks<br>Training for staff<br>Regular checks of mats boot wash etc.<br>Off site vehicles have under wash <br>Etc
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Have the hand arm vibration surveys been undertaken.<br><br>Are the controls from the findings in place and enforced?
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Have the whole body vibration surveys been undertaken.<br><br>Are the controls form the findings in place and enforced?
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Have all of the farm been surveyed for possible ill health/infections.<br><br>Note: This will include all of those staff that handle animals in the course of their work or study patterns.<br><br>Musculoskeletal <br>Respitatory/ Spiro<br>Audio<br>Skin <br>Zoonotic diseases <br><br>See extra notes full selection possible diseases and their vectors.<br>
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Is there suitable and sufficient hand wash and other hygiene facilities on the farm for worker students and visitors <br> <br>
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Have the noise surveys been undertaken for the different processes on the farm.<br><br>Have controls form the findings of survey been put in place<br><br><br>Need to see evidence of noise levels in area of concern<br>
