GSA Compliance Matalan

• Document No.

• Completed By:

• Date of Assessment:

  Date

• Contractor/Store:

• Type of Facility/Store:

• Store Number:

• Address:
  Address

• Name of Contact/s:

Cleaning cupboard

• Site pack present & complete with current method statements, risk assessments and COSSH sheets inside

  Yes

  No

  N/A

• Current cleaning specification available?

  Yes

  No

  N/A

• Accident book on site and being used and accident reports currently completed / sent to HO?

  Yes

  No

  N/A

• Operating Safely? Trips and slips poster displayed? (Attach photo)

  Yes

  No

  N/A

• Training guides module posters displayed?

  Yes

  No

  N/A

• Area Manager and Helpdesk call centre number displayed? (Attach photo)

  Yes

  No

  N/A

• Colour coding notices displayed? (Attach photo)

  Yes

  No

  N/A

• Colour coding being actively adhered to?

  Yes

  No

  N/A

• Materials kept locked securely on site?

  Yes

  No

  N/A

• Only authorised chemicals being used and stored in cleaning rooms?

  Yes

  No

  N/A

• Cleaning room to clean and tidy standard? (Attach photo)

  Yes

  No

  N/A

• Wet floor signs being used properly on site?

  Yes

  No

  N/A

• Holiday planner on wall and up to date? (Attach photo)

  Yes

  No

  N/A

• Machinery / equipment clean?

  Yes

  No

  N/A

• Material stock levels correct?

  Yes

  No

  N/A

• Any staffing issues on site?

  Yes

  No

  N/A

• Scrubber drier filters clean (physically check) and tanks left open to air? (Attach photo)

  Yes

  No

  N/A

• Check scrubber drier is used daily?

  Yes

  No

  N/A

• Scrubber drier floor pads and squeegee bars being removed and washed daily? (Attach photo)

  Yes

  No

  N/A

• Is scrubber drier not leaking when in use (condemn and book for repair immediately if so)?

  Yes

  No

  N/A

• Scrubber drier dirty water recovery tank washed out daily and lid left open to enable drying? (Attach photo)

  Yes

  No

  N/A

• Tee and Vee sweep socks vacuumed daily and washed monthly? (Attach photo)

  Yes

  No

  N/A

• Cables properly wrapped on vacs and buffing machines and all cables inc ext leads checked for any splits, plug / socket grips loose / burn marks?

  Yes

  No

  N/A

• Carry out extension lead visual checks?

  Yes

  No

  N/A

• Tub vacs got bags in and being regularly replaced? (Attach photo)

  Yes

  No

  N/A

Staff

• Holiday booking process being used properly / holidays being booked and recorded? (Attach photo)

  Yes

  No

  N/A

• Are absence records being maintained properly? (Attach photo)

  Yes

  No

  N/A

• All staff provided full right to work documentation and on payroll system?

  Yes

  No

  N/A

• All staff have a rest day (not working 7 days)?

  Yes

  No

  N/A

• Contingency plan in place for sickness / Hol cover?

  Yes

  No

  N/A

Documents

• Every member of staff on site with a signed training record covering induction and wet floor signage / slip training. (Attach photo)

  Yes

  No

  N/A

• Training guidelines visible and accessible on wall in cleaning room? (Attach photo)

  Yes

  No

  N/A

• Insurance document in date and displayed on wall in cleaning room?

  Yes

  No

  N/A

• Personnel files on site kept securely?

  Yes

  No

  N/A

• Training records on site for all staff and all signed by operatives?

  Yes

  No

  N/A

• Signing in book on site and completed correctly?

  Yes

  No

  N/A

Cleaning audit

• Most recent audit score:

• Over scored, under scored or true value?

Correct Dress Code

• In store cleaning manager / supervisor in correct and clean uniform?

  Yes

  No

  N/A

• Cleaning operatives in correct and clean uniform?

  Yes

  No

  N/A

• Janitors in correct and clean uniform?

  Yes

  No

  N/A

Site manager / supervisor customer relations

• Positive feedback about our site manager or supervisor from usual site client manager we deal with?

  Yes

  No

  N/A

• Store manager feedback about our site manager or supervisor?

  Yes

  No

  N/A

Site manager / supervisor performance and ability

• Understands the spec and drives quality to required standard?

  Yes

  No

  N/A

• Controlling wage spend to budget?

  Yes

  No

  N/A

• Managing staff absence properly?

  Yes

  No

  N/A

Matalan Account specific checks

• Check signing in book is in office?

  Yes

  No

  N/A

• Next audit booked?

  Yes

  No

  N/A

• Check store management are checking and signing for hours worked each day?

  Yes

  No

  N/A

• Ensure staff rotas are adhered to?

  Yes

  No

  N/A

• Holiday and absence cover checked?

  Yes

  No

  N/A

• Ensure Matalan personnel are using their own cleaning products?

  Yes

  No

  N/A

• Check staff rota job cards are displayed?

  Yes

  No

  N/A

Audit Summary

• Action summary:

• Any other comments:

• GSA Area Manager Signature

  Sign

• Matalan store signature:

  Sign