Audit

Details of activities taking place and Sub-Contractors on site during visit

1. Site File Documentation

1.1 : Daily Health and Safety Checklist

Checks - Have the Daily H&S checks been completed and are the Checklists up to date? Have any issues been closed out?

1.2 : Construction Phase H&S Plan (CPP)

Checks - Is a copy of the CPP in the site folder? Have there been any changes that require the Plan to be updated (e.g. Change of Site Manager, programme extension, additional works)

1.3 : Site Waste Management Plan

Checks - Has the Plan been completed with Waste Carrier details? Are copies of waste carriers licences or evidence of duty of care checks on site? Are the Waste Transfer notes kept in the folder where applicable? Have all waste removals been recorded on the register?

1.4 : Tool Box Talks

Checks - Have TBTs been completed each week? Are these relevant to the work activities?

1.5 : Plant Register

Checks - Sample check 3 on site plant items to check that the the plant register up to date with statutory checks and that on hire / off hire information is recorded

1.6 : Site Fire Risk Assessment

Checks - Has the Site Manager completed the FRA? Is this relevant to the working areas? Have any changes occurred that would require the FRA to be reviewed (e.g. Floor layouts, erection of additional walls, removal of fire exits etc)?

1.7 : Asbestos Survey and Removal Information

Checks - Is a copy of the Refurbishment and Demolition Asbestos Survey on site for reference? Is this still relevant to the scope of works (e.g. There have been no changes, such as working if different areas, that aren't covered by the survey)? If removals have taken place, are there records of these (e.g. Diagrams, RAMS, clean air certificates, waste consignment notes)?

1.8 : Accident & Near Miss Reporting

Checks - Are blank copies of accident and near miss forms available on site? If any accidents / near misses have occurred, have these been recorded and reported to Head Office?

1.9 : Temporary Works Documents

Checks - Has the Temporary Works Appointment letter been completed and duties assigned? Is the Temporary Works Register up to date? Are Temporary Works authorised for use (e.g. Permits to load / scaffold handover certificates completed)?

1.10 : Risk Assessments & Method Statements

Checks - Obtain details of 3 sub-contract companies and 3 operatives on site from the signing in book. Check that contractors RAMS are available on site and that the operatives have signed their relevant RAMS to indicate their understanding of the safe systems of work

1.11 : COSHH Assessments

Checks - Obtain a sample of substances on site and cross check to ensure relevant COSHH assessments are available

2. Signing In/Out, Inductions, Competency and Training

2.1 : Signing In and Out

Checks - Sample check 3 people on site to see if they have signed in? Check previous records to see if people are signing out.

2.2 : Induction Information

Checks - Is the information provided at induction suitable and sufficient?

2.3 : Induction Procedure

Checks - Obtain 3 operatives names from the signing in book and check to see if an induction record has been completed for all of them.

2.4 : Training Records

Checks - Have sampled inductions recorded details of training and competency. Copies of cards and certificates should be attached to each induction form. Training info should cover, where applicable, CSCS cards (or equivalent), asbestos awareness, IPAF, PASMA, Gas Safe etc

3. External Boundary (Security, Access and Signage)

3.1 : Access to Site

Checks - Is the site boundary fully enclosed? Are gates closed / locked when not in use? Are other points of entry controlled effectively to prevent unauthorised or public access?

3.2 : Materials

Checks - Are all materials, including waste, stored within the site boundary and segregated from the public?

3.3 : External Signage (Construction Site)

Checks - Is all relevant construction site signage displayed at the entrance points (e.g. Construction Site Keep Out, PPE requirements, hazards warnings)

3.4 : External Signage (Company Information)

Checks - Is the company contact information sign displayed? Does this contain the correct information (e.g. Site Manager details)

3.5 : External Signage (Fire Point)

Checks - Has a fire assembly point been established with signage displayed? Where this is shared (e.g. Under general arrangements within a shopping centre) is this included as part of the induction?

4. Health and Safety Display and Statutory Notices

4.1 : Health and Safety Display Area

Checks - Has a H&S display area / board / stand been established for the project?

4.2 : HSE Health and Safety Law poster displayed?

Checks - Is correct contact information included on the poster?

4.3 : Site Rules displayed?

4.4 : Up to date Insurance Certificate displayed?

4.5 : H&S and Environmental Policies displayed?

4.6 : Copy of the F10 displayed?

4.7 : Details of First Aiders displayed?

4.8 : Emergency / Fire Plan and Hospital Route displayed?

4.9 : Residual Asbestos plan displayed?

4.10 : Traffic Management Plan displayed?

4.10 : Other Project Specific information displayed?

Guidance - This could include Client specific information, daily activity/hazard posters, latest Safety Alerts, latest promotion / awareness campaign posters etc

5. Welfare

5.1 : Toilet and Hand Washing Facilities

Guidance - Men only 1-15 persons = 1 toilet, 1 urinal, 1 wash basin. 16-30 persons = 2 toilets, 2 urinals, 2 washbasins.
Mixed use (male and female) 1-5 persons = 1 toilet, 1 wash basin. 6-25 persons = 2 toilets, 2 washbasins. 26-50 persons = 3 toilets, 3 washbasins

5.2 : Canteen and Respite Area

Checks - Has an area / location been set up that is away from work activities for the preparation of food and for rest? Have tables and suitable chairs been provided?

5.3 : Hot and Cold water available

5.4 : Drinking water available

5.5 : Means of heating water and food

5.6 : Heating in Welfare Areas and Toilets

5.7 : Welfare Consumables

Checks - Are there adequate stocks of paper towels, toilet rolls, hand wash, hand cleanser, sanitiser, cutlery, cups etc?

5.8 : Cleanliness and Respect

Checks - Are toilets and welfare areas being kept clean / adequately cleaned and being respected by those that use them?

5.9 : External Welfare Arrangements

Checks - Where external facilities have to be used (e.g. Within a shopping centre, local cafes etc), can it be demonstrated that all reasonably practicable steps have been taken and that reasons for this decision can be justified (e.g. Space restrictions, local authority restrictions etc)?

6. Site Set Up, Management and Housekeeping

6.1 : Fire Points, Alarms, Exits and Access Routes

Checks - Are all access and egress routes clear of materials etc? Is emergency fire signage adequate? Are fire points set up at exits and other relevant locations? Is the means of raising the alarm adequate for the site (e.g. Linked alarms for multi-storey locations)

6.2 : Fire Alarm

Checks - Are all access and egress routes clear of materials etc? Is emergency fire signage adequate? Are fire points set up at exits and other relevant locations?

6.3 : First Aid

Checks - Are first aid arrangements suitable (e.g. Correct size kits, suitable for activities, ample stocks)

6.4 : Storage

Checks - Are materials and equipment being stored and stacked as to not pose a hazard?

6.5 : Slips, Trips and Falls inc. Cable Management

Checks - Are work areas free from debris and materials. Are cables being ran at high level or managed to prevent trip hazards? Are holes, chasing routes, raised services etc covered?

6.6 : Lighting

Checks - Is lighting adequate in all areas? Is any temporary lighting positioned as to not pose a hazard (e.g. In restricted walking routes, at a position that blinds operatives)?

6.7 : House Keeping

Checks - Is the site tidy? Are operatives tidying up after themselves? Is waste being regularly cleaned up and removed from the work area?

7. Site Hazards - Mobile Plant

7.1 : "Thorough Examination" certificates

Checks - Sample check 3 items of plant on site where possible, certificates should be present and up to date

7.2 : Daily / pre-start checks

Checks - Sample check 3 items of plant on site where possible, pre start checks should be completed and recorded

7.3 : Plant operations and Movements

Checks - Are MEWPs being used on firm, flat and stable ground? Are plant operators wearing seat belts where required? Are boom / cherry picker operators clipped on? Are plant movements made without risk to others? Are all beacons / warning lights / anti roll protection in good condition and working?

8. Site Hazards - Working at Height

8.1 : Edge Protection, Fall Protection and Fall Arrest

Guidance - There should not be any areas where people can fall unprotected. Handrails should be in place on scaffold / towers, on roof edges where possible. Temporary handrails should be fitted on mezzanine floors. Where the risk of falling still remains, fall prevention systems (man safe) are preferred over fall protection (lanyards and nets).

8.2 : Fragile Roofs and Surfaces

Checks - Are fragile roofs / surfaces barriered off or covered / protected. Is access limited by a permit to work?

8.3 : Mobile towers

Checks - Has the person who erected the tower got an up to date PASMA card? Are the towers on firm, stable ground? Have all 4 brakes been applied? Are toe boards in place where required? No components should be removed to accommodate work (e.g. Handrails / mid handrails). Hooks on handrails / bracing fully clipped into place.

8.4 : Rescue / Emergency Plan

Checks - Is a rescue plan in place where required and is this suitable?

8.5 : Alternatives to Ladders

Checks - Are alternatives to ladders (e.g. Podiums) in use where possible?

8.6 : Ladders Use (Tags and Permits)

Checks - Have permits been issued for the use of ladders? Are these relevant to the activities and locations taking place? Do the permits match the tag numbers?

8.7 : Ladders (Type and Condition)

Checks - Are all ladders industrial class? Are they in good condition with no signs of damage?

8.8 : Permits to Work (Roof)

9. Site Hazards - Tools and Work Equipment

9.1 : Tools and Equipment (Condition)

Checks - Sample check 3 pieces of equipment for condition?

9.2 : Tools and Equipment (Use)

Checks - Are tools etc being used for tasks for which they were intended?

9.3 : Portable Appliance Testing

Checks - Sample check 3 pieces of equipment. Where there are no stickers etc, ask the user to explain their process PAT to see if this is suitable. Provide advice where required.

10. Site Hazards - Hot Works

10.1 : Combustibles / Fire Risk

Checks - Have all combustibles etc been removed from the area of work?

10.2 : Hot Works Permit

Checks - has a hot works permit been issued? The task, equipment and location should match that detailed on the permit.

10.3 : Fire Extinguishers

Checks - Extinguishers should be at the point of work and suitable for the type of potential fire.

11. Site Hazards - Electricity

11.1 : Electrical Permit

Checks - Has a permit to work been completed for any works requiring lock offs and circuit isolation? Is it suitable and adequate?

11.2 : Isolation and Lock Off

Guidance - Lock off arrangements can be on individual circuits or the whole box / panel.

11.3 : External Protection

Checks - Is the work area suitably barriered off and protected (e.g. Around temporary boards and connections)?

12. Site Hazards - Lifting Operations

12.1 : Lifting Plan & Permit to Work

Checks - Is a lifting plan in place to cover the scope of the lifting activities? Has a lifting permit been issued?

12.2 : Competent Supervision

Guidance - Each lift should have a named and competent lift supervisor, slinger and banskman.

12.3 : External Hazards

Checks - Have overhead lines and services been identified? Have underground services been identified? Has the ground stability been checked?

12.4 - Lifting Equipment (Certificates)

Checks - Has all the lifting equipment got evidence of thorough examinations? This should include the lifting plant, all lifting accessories and components

13. Site Hazards - Excavations and Breaking the Ground

13.1 : Permit to Dig

Checks - Has a permit to dig been completed and all relevant controls been implemented? As a minimum, there should be RAMS for the activity and the area CAT scanned for services.

13.2 : Cable Avoidance Tool (CAT scanner) Training

Checks - Operator should have formal training for the equipment being used

13.3 : Cable Avoidance Tool (CAT scanner) Calibration

Guidance - calibration should not be more than 12 months old

13.4 : Excavation (Protection)

Checks - Is edge protection in place where required? Has the excavation / openings been covered?

14. Site Hazards - Occupational Health

14.1 : Dust Controls

Checks - Is suppression and extraction being used and is it effective? Are all extractors M or H Class? Is dry sweeping "banned"?

14.2 : Face Fit Testing

Checks - Sample check 3 operatives where applicable. Are there face fit certificates for all persons wearing dust masks?

14.3 : Hand Arm Vibration

Checks - Are controls detailed in RAMS being implemented and are they adequate?

14.4 : Noise

Checks - Are controls detailed in RAMS being implemented and are they adequate? Are controls in place for anyone else affected by the noise (e.g. Other contractors in the vicinity)?

14.5 : Manual Handling

Checks - Is manual handling minimised and lifting aids etc available on site? Are correct manual handling techniques being used?

14.6 : Ventilation

Checks - If fumes are being created, are ventilation controls detailed in RAMS being implemented and are they adequate?

15. Site Hazards - Temporary Works

15.1 : Designs

Checks - Are copies / drawings for designed temporary works on site? Are any required manufactures instructions on site?

15.2 : Perimeter Fencing / Hoarding

Checks - Has any perimeter fencing / hoarding been erected as per the design / manufacturers instructions?

15.3 : Scaffold

Checks - Has the scaffold been erected as per the design / standard arrangements (TG20)? Has a hand over certificate been obtained? Are scaff tags displayed and up to date?

15.4 : Inspections and Checks

Checks - Are formal checks of temporary works undertaken and recorded? (e.g. Scaff tags, daily inspection records, hoarding register)

16. PPE

16.1 : PPE (Compliance)

Checks - Is relevant PPE being worn, minimum hard hat, foot protection, hi vis. Check for any additional Client requirements (e.g. Gloves, eye protection).

16.2 : PPE (Condition)

17. Other Issues (Provide Details)

17.1 Other Issues (1)

17.2 Other Issues (2)

17.3 Other Issues (3)

17.4 Other Issues (4)

17.5 Other Issues (5)

Signature - Auditor
Signature - Site Manager.
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.