H&S Telephone review August 2015

• Document No.

• Audit Title

• Conducted on

  Date

• Completed by:

Company details.

• Company name.

• Company address including postcode.

• Contact name and job title.

• Contact email address.

• Contact phone number/s.

• H&S contact and phone number at company if different to general contact.

• Date/time of telephone review.

  Date

• Enter liability insurance finish date.

  Date

Details of the apprentices at the company.

• Are there apprentices currently in place?

  Yes

  No

  N/A
Complete the Apprentices details.

• Apprentice name.

• Course name.

• Course finish date.

  Date

1. Documentation and procedures.

• 1.1 Are there 5 or more employees in the company?

  Yes

  No

  N/A

• 1.2 Does the company have written records of the H&S policy and risk management documents? I.e. Risk assessments, other policies, toolbox talks, training etc.

  Yes

  No

  Some are done but not all

  N/A

• Which documents require creation?

• When are these expected to be completed?

  Date

• 1.3 Is there a Health and Safety Law poster clearly displayed or are pocket cards supplied to staff?

  Poster displayed

  Cards distributed

  domestic workplaces N/A

• 1.4 Does the company have access to a H&S Competent person, either external or internal?

  External competent person

  Internal competent person

• Name of competent person:

2 Safety and risk management.

• 2.1 Is there suitable and sufficient safety signage in place?

  Yes

  No

  Not viewable, domestic properties

• 2.2 Have risk assessments been completed to identify and reduce significant health and safety risks?

  Yes

  No

  N/A

  Maintained at each site.

  Dynamic assessments at domestic sites

• Please enter the likely date for completion of the assessments.

  Date

• 2.3 Do the risk assessments include those specific risk groups, disabled, pregnant etc.

  Yes

  No

  Some are done but not all

  N/A

• When will the outstanding assessments be completed and implemented?

  1 month

  3months

  6 months

• 2.4 Do the risk assessments take into account the extra risks related to young workers?

  Yes

  No

  N/A

  Maintained at each site.

  Dynamic assessments at domestic sites

• When will the assessments be updated?

  Date

• Under what circumstances are risk assessments reviewed?

  Select Annually When a related accident occurs. if circumstances change-staff changes, machine/working environment changes. No system in place Dynamic assessments applied.

  • Annually
  • When a related accident occurs.
  • if circumstances change-staff changes, machine/working environment changes.
  • No system in place
  • Dynamic assessments applied.

• 2.5 Is there a current valid fire risk assessment in place for the premises?

  Yes

  No

  N/A

• When will a fire risk assessment be completed?

  1 month

  3months

  6 months

• 2.6 What means is used to raise the alarm in the event of fire or emergency?

  Shout

  Handbell

  Air horn

  Mains powered alarm

  none

• 2.7 Is there a fire detection system in place?

  Yes

  No

  N/A

  Maintained at each site.

  Dynamic assessments at domestic sites

• Is there fire-fighting equipment in place?

  Select Fire extinguishers in date Fire extinguishers not in date Sprinkler system Specialist system (halon etc) No fire fighting equipment in place. Fire extinguisher in van.

  • Fire extinguishers in date
  • Fire extinguishers not in date
  • Sprinkler system
  • Specialist system (halon etc)
  • No fire fighting equipment in place.
  • Fire extinguisher in van.

• What is the service date on the equipment?

  Date

• 2.8 How do you ensure that the escape routes are kept clear whilst work is progressing?

  Yes

  No

  N/A

  Maintained at each site.

  Dynamic assessments at domestic sites

• 2.9 How many evacuation drills are carried out per annum?

  0

  1 to 3

  More than 3

  Assessed at each site

  Domestic premises only

• When will a drill be carried out?

  Date

• 2.10 Is a fire log book maintained and available for the emergency services?

  Yes

  No

  N/A

• Where is the log kept?

• When will a fire log book be in Place?

  Date

• 2.11 Is there a member of staff with responsibility for taking control in the event of a serious accident or other emergency?

  Yes

  No

  N/A

• Please supply the name or job title of the person responsible.

• When will you be appointing one?

  Date

• 2.12 How is the H&S of the student/s maintained if they are working at a satellite site?

  Supervision

  Staff on site are responsible

  No supervision is in place

  Always with mentor

• 2.13 Has the company been subject to enforcement actions in the last 2 years?

  No enforcement

  Enforcement occurred but now resolved

  Enforcement in place not yet resolved

• If enforcement has been applied what notices have been applied.

Notices

• Type of notice:

• Date notice issued:

  Date

• Date notice revoked:

  Date

• Reasons for notice:

3 Supervision and training.

• 3.1 How is the risk management information supplied to the staff?

  Select Verbally at induction. In writing at induction. Verbally during staff meetings. In writing during staff meetings. Verbally during toolbox talks/safety briefings In writing during toolbox talks/safety briefings No specific way No information is passed on to staff.

  • Verbally at induction.
  • In writing at induction.
  • Verbally during staff meetings.
  • In writing during staff meetings.
  • Verbally during toolbox talks/safety briefings
  • In writing during toolbox talks/safety briefings
  • No specific way
  • No information is passed on to staff.

• 3.2 Is there a competent supervision allocated to the student/s?

  Yes

  No

  N/A

  Maintained at each site.

  Dynamic assessments at domestic sites

• Explain requirement for specific competent supervision.

• Name of competent supervisor.

• 3.4 Is recorded training provided relating to any PPE/C provided to the student?

  Yes

  No

  N/A

  Verbal only

• Why is no training provided?

4 Machinery and equipment.

• 4.1Does the student use machinery?

  Yes

  Sometimes

  Never

• What types of machinery do they use?

• 4.2 Has the student received suitable training before using the machinery?

  Yes

  No

  N/A

• 4.3 Is regular maintenance and repair completed on the machinery?

  Yes

  No

  N/A

• Who carries out maintenance and inspection on the machinery?

  Select External contractor Competent member of staff No planned maintenance in place

  • External contractor
  • Competent member of staff
  • No planned maintenance in place

• 4.4 Is there a current valid fixed electrical installation certificate?

  Yes

  No

  N/A

  Maintained at each site.

  Dynamic assessments at domestic sites

• When will this be completed?

• 4.5 Is portable appliance testing carried out?

  Yes

  No

  N/A

  Maintained at each site.

  Dynamic assessments at domestic sites

• Is this completed by an external contractor or an employee.

• When will portable appliance testing be implemented?

  1 month

  3months

  6 months

• 4.6 Does the company provide required PPE/C to the student as required?

  Yes

  No

  N/A

• 4.7 Is there suitable storage provided for any PPE/C provided?

  Personal locker

  Peg in clean area

  Left in van

• What storage is available for The student's PPE?

• 4.8 Does the company replace PPE/C FOC if required due to wear and tear?

  Yes

  No

  N/A

5 Communication and consultation.

• 5.1 How are accident/incident and first aid arrangements made known to employees?

  Select Verbally at induction. In writing at induction. Verbally during staff meetings. In writing during staff meetings. Verbally during toolbox talks/safety briefings In writing during toolbox talks/safety briefings No specific way No information is passed on to staff.

  • Verbally at induction.
  • In writing at induction.
  • Verbally during staff meetings.
  • In writing during staff meetings.
  • Verbally during toolbox talks/safety briefings
  • In writing during toolbox talks/safety briefings
  • No specific way
  • No information is passed on to staff.

• 5.2 Are you aware of the requirement to report student accidents to the college?

  Yes

  No

  N/A

• Explain requirement to client.

• 5.3 Does the client understand the RIDDOR reporting requirements?

  Yes

  No

  N/A

  Maintained at each site.

  Dynamic assessments at domestic sites

• Explained reporting requirements to client.

6 Welfare

• 6.1 Is the working site kept clean, tidy and well maintained?

  Yes

  No

  Implemented at each site.

• Please supply general details of the situations that are a cause of concern.

• 6.2 Is the working environment, light, heat, noise etc., compliant with the regulations?

  Yes

  No

  Implemented at each site.

• Please identify any items of concern.

• 6.3 Are there suitable welfare facilities, fresh water, toilets and somewhere to eat away from the work?

  Yes

  No

  N/A

• Please identify any areas of concern.

7 Safeguarding.

• 7.1 Has a first aid assessment been completed for the company?

  Yes

  No

  N/A

• When will this be completed?

  1 month

  3months

  6 months

• 7.2 Are there trained first aiders and first aid equipment in place where the young person works?

  Select Appointed person EFAW FAW First aid kit in building First aid kit in vehicle Defibrillator on site Mentor is first aid trained

  • Appointed person
  • EFAW
  • FAW
  • First aid kit in building
  • First aid kit in vehicle
  • Defibrillator on site
  • Mentor is first aid trained

• 7.3 Is the client aware of the safeguarding/child protection requirements for under 18's and vulnerable adults?

  Yes

  No

  Requires further information

8 Insurance details if needed.

• Is the ELI certificate current on the CRM system?

  Yes

  No

  N/A

• 8.1 Ask for a copy of the certificate to be forwarded to the college.

  Yes

  No certificate is not available

  N/A

  No certificate is current

• Insurer's name and address.

9 Further actions required.

• List of further actions agreed with persons responsible.

10 Sign off and review period.

• Review outcome.

  Approved

  Declined

  Requires further action before approval

• For Stephenson College.
  I am satisfied that to the best of my knowledge and provided that the actions agreed by the placement/employer, detailed in the section titled "Further actions required", are completed then this is a safe learning environment for my client.

• Stephenson College:

  Sign

• What risk level remains related to the student?

  Low

  Medium

  High

• Review is passed.

• Review is passed but some items of concern remain.

• Review has failed escalation process needs to be invoked.

11 Any other comments.

• Please identify any changes to the review profile on file not identified by the previous questions.